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ROLL CALL.
Roll call indicated the following board members were present:
Maria Bahamon, Eldon Burk, Noreen Lake, George Magerl, Jerry
Mahony, Rhys Read.
Also Present: Sandra Norlin, Carol Kidd, Heather Imhoff, Wally
Meyer, Alderman Martin Moylan, Thomas Christiansen, Carol
Shannon, Veronica Schwartz, Gail Bradley.
Absent: Matthew Bogusz, Elaine Tejcek.
CONSIDERATION OF THE AGENDA.
MOTION by Eldon Burk, seconded by George Magerl, to
accept the agenda, as written. VOTE: AYES: All. NAYS:
None. MOTION CARRIED.
PRESENTATION TO WILLIAM GRICE.
President Noreen Lake thanked former trustee, William Grice,
for serving on the library board from 1999 – 2008. The Reverend
Dr. Grice expressed his appreciation.
SPECIAL EVENTS COMMISSION.
Thomas Christiansen and Carol Shannon, representatives from
the Special Events Committee, presented an award to the library
for participation in the City of Des Plaines 2007 Fourth of July
parade for the best non-musical unit.
PUBLIC COMMENTS AND QUESTIONS
Wally Meyer, President of Friends of the Library, invited the
Board to attend the Friends booksale the weekend of April 4.
SPECIAL FAMILIES NEED SPECIAL LIBRARIES GRANT – Veronica
Schwartz.
Veronica Schwartz, Head of Youth Services, reported that the
library applied for and received a grant from the Illinois State
Library for a project that offers services and programs to
autistic children and their families. The library received a
check in the amount of $13,517.00.
CITY COUNCIL COMMUNITY SERVICES COMMITTEE – Alderman Martin
Moylan.
Alderman Moylan stated that he is willing to work with the
library board on concerns they may have about the outside
maintenance of the building. Sandra Norlin said the library
would like to work with the city to enhance the parking garage
entrance into the library.
CONSENT AGENDA
Rhys Read asked to remove Acceptance of Financial Reports for
February 2008.
MOTION by George Magerl, seconded by Rhys Read, to
approve the Consent Agenda, as modified. VOTE: AYES: All.
NAYS: None. MOTION CARRIED.
Rhys Read asked Sandra Norlin to request clarification from the
City of Des Plaines Finance Department on how the Property Taxes
for 2006 were reported in the Revenue Status Report for February
2008 and the Revenue Status Report for period 13.
CONSENT AGENDA
Following monthly reports to be reviewed and placed on file
for audit:
1. Over the Counter Receipts $ 10,373.88
2. Petty Cash Expenditures $ 29.94
3. Budget Expenditures for February $ 538,455.84
4. Expenditures Year to Date $ 893,361.64
5. Revenue for February $ 11,482.52
6. Revenue Year to Date $ 519,538.92
MOTION by George Magerl, seconded by Rhys Read, to
approve, subject to audit, expenditures authorized by the
Library Director and Board Representatives for library Warrant
Registers as follows:
February 04, 2008 $ 39,645.96
February 19, 2008 $ 56,323.79
Total $ 95,969.75
ROLL CALL VOTE: AYES: Bahamon, Burk, Lake, Magerl,
Mahony, Read. NAYS: None. MOTION CARRIED.
MOTION by George Magerl, seconded by Rhys Read, to
approve, subject to audit, expenditures for salaries made by the
Library Director as follows:
January 31, 2008 $ 122,067.79
February 13, 2008 $ 116,015.15
February 27, 2008 $ 115,718.00
Total $ 353,800.94
ROLL CALL VOTE: AYES: Bahamon, Burk, Lake, Magerl, Mahony,
Read. NAYS: None. MOTION CARRIED.
DIRECTOR’S REPORT
Please note: I have received no official requests for
confidential patron information since my last report.
PERSONNEL
New employees for February/March 2008 are Christina Pagan, Debra
Hendricks, and Kishan Patel, Circulation Services Pages and
Kintu Patel, Technology Page.
Resignations/Separations for the same period: Anton Tsybulsky,
Technology Page.
STAFF DEVELOPMENT
We have held two training sessions for staff on the
understanding and service to children with autism. Linda Hoeck,
NSSEO Autism Coordinator, conducted both sessions. This program
is part of our LSTA Grant “Special Families Need Special
Libraries.”
Our All-Staff meeting was held on March 6. In addition to the
Autism program, staff learned about the Library’s United Way
Campaign, which will be held separately this year, and viewed
the premiere of the Green Team’s new video “It’s Easy Bein’
Green.”
Heather Imhoff launched a daily update of library news and
events for library staff. It’s called The Morning Report and
uses an enewsletter format.
PATRON SERVICES
February was an interesting month. Although attendance was
down by 8% over February, 2007, circulation increased by 8.27%.
The circulation from the main library increased by 8% and from
the Mobile Library by 13%. Self-check was used for 44% of the
items checked out of the main library. Print circulation
accounted for 51% of the total circulation, 68% of the Youth
Services circulation and 42% of the Adult Services circulation.
Current registration for library cards represents 62.2% of the
population of Des Plaines, a slight (123) decrease from 2007.
If we divide the use of the library equally among the 29 days we
were open in February, we get a picture of a “typical “ day at
the library. In February, that would be 249 uses of the
computers in the adult services department, 53 uses of computers
in the youth services department; 31 people using the group
study rooms; 128 items reserved for patrons to pick up; 518 uses
of our electronic databases; and 129 people attending meetings
or programs; and 3208 items checked out. That’s just one day in
February.
Please note the new information about programming and other
services provided outside the library by library staff. In
February, 1078 people had contact with the library through these
services.
I want to call attention to the extraordinary generosity of the
Friends of the Library. The Friends have recently agreed to fund
several new initiatives and programs, including our new reusable
“shopping” bag program, design services for a special home page
for the teens, and an additional program through the Friends
Family Sunday series.
OTHER PROFESSIONAL ACTIVITIES
I attended a meeting to discuss cooperative grant potential
at the Frisbie Senior Center on 2/27 and a meeting of the
Executive Committee of the Library Production Studio on 2/28. I
was a guest reader at Central School on 2/29. I attended the
Library Cable Network Advisory Committee meeting and met (along
with Heather Imhoff) with Debra Whisler, Public Information Head
at Arlington Heights Memorial Library on 3/4. I attended the
Chamber of Commerce Executive Committee meeting on 3/5, the NSLS
Board Management Affairs Committee meeting on 3/10. I will
attend the Chamber of Commerce Board meeting and (along with
Heather Imhoff) travel to Elgin to meet with the Library
Director and Director of Public Information at the Gail Borden
Library on 3/13, the NSLS Awards Banquet on 3/14,and film a
segment for “What’s New in Libraries” on the Learning
Organization on 3/17.
I was not selected for jury duty for the trial that began March
5.
NEW BUSINESS
Eldon Burk reported that the Management Committee met on
Tuesday, March 4 and reviewed the Emergency Exception to the
Illinois Library Records Confidentiality Act and asked the Board
to approve the use of this form in the event that information is
requested by a law enforcement officer without a court order.
MOTION by Committee, to approve the use of the form
“Officer’s Request for Confidential Library Information.”
VOTE: AYES: All. NAYS: None. MOTION CARRIED.
Sandra Norlin asked the Board to approve a request for
reorganization of staff which came from a recommendation by the
Department Heads. The reorganization will improve customer
service to both patrons and staff.
MOTION by Committee, to approve the proposal for
reorganization of staff, as presented. VOTE: AYES: All.
NAYS: None. MOTION CARRIED.
Eldon Burk reported that the Management Committee met on
Tuesday, March 11 and discussed and made changes to the Library
Policy, Section A – General Policies and Section C – General
Regulations and asked for Board approval for these changes to
policy.
Rhys Read asked the Board to increase the limit the Library
Director is allowed to make on single item purchases of goods or
services from less than $5,000.00 to $10,000.00 to keep pace
with inflation.
The Board agreed to discuss agenda item X. New Business B.
Approval on Levels on Invoices in conjunction with the
discussion on changes to Library Policy – Section A.
The Board discussed increasing the limit the Library Director is
allowed to make on single item purchases of goods or services to
more than $5,000.00, but agreed not to change the amount or the
policy.
MOTION by Committee, to approve changes to Library
Policy, Section A – General Policies. VOTE: AYES: All.
NAYS: None. MOTION CARRIED.
MOTION by Committee, to approve changes to Library
Policy, Section C – General Regulations. VOTE: AYES: All.
NAYS: None. MOTION CARRIED.
MOTION by Rhys Read, seconded by George Magerl, to add
the following sentence to Section A – General Policies, A-8
Policy on Library Expenditures:
If contracts are approved in the manner indicated in above items
1 or 2, approval would be for all subsequent invoices up to the
total amount of the contract.
VOTE: AYES: All. NAYS: None. MOTION CARRIED.
Eldon Burk will attend the April 7 City Council meeting, Jerry
Mahony the April 21 meeting, George Magerl, the May 5 meeting
and Rhys Read the May 19 meeting.
MOTION by Rhys Read, seconded by Jerry Mahony, to approve
payment to Outsource Solutions Group in the amount of
$18,200.00, which is in the best interest of the Des Plaines
Public Library. ROLL CALL VOTE: Bahamon, Burk, Lake,
Magerl, Mahony, Read. NAYS: None. MOTION CARRIED.
MOTION by Jerry Mahony, seconded by Rhys Read, to approve
payment to Outsource Solutions Group in the amount of
$18,250.00, which is in the best interest of the Des Plaines
Public Library. ROLL CALL VOTE: Bahamon, Burk, Lake,
Magerl, Mahony, Read. NAYS: None. MOTION CARRIED.
MOTION by Eldon Burk, seconded by George Magerl, to
approve payment to Today’s Business Solution in the amount of
$5,046.99, which is in the best interest of the Des Plaines
Public Library. ROLL CALL VOTE: Bahamon, Burk, Lake,
Magerl, Mahony, Read. NAYS: None. MOTION CARRIED.
MOTION by Jerry Mahony, seconded by Maria Bahamon, to
approve payment to Cooperative Computer Services in the amount
of $5,140.00, which is in the best interest of the Des Plaines
Public Library. ROLL CALL VOTE: Bahamon, Burk, Lake,
Magerl, Mahony, Read. NAYS: None. MOTION CARRIED.
Sandra Norlin asked for Board approval to declare two Dell
computers surplus property and to donate the computers to the
Frisbie Senior Center.
MOTION by Eldon Burk, seconded by Jerry Mahony, to
declare the following computers surplus property and to donate
these computers to the Frisbie Senior Center:
Make & Model Number Serial Number
Dell Optiplex GX270 CKQZH31
Dell Optiplex GX270 F07HS31
VOTE: AYES: All. NAYS: None. MOTION CARRIED.
Sandra Norlin asked for Board approval to extend the contract
with Outsource Solutions Group for one additional month to cover
the time between the end of the current contract and a new
annual contract with the outsource IT company that Sandra will
recommend to the Board at the April meeting.
MOTION by Rhys Read, seconded by George Magerl, to extend
the contract with Outsource Solutions Group for one additional
month in an amount not to exceed $20,995, which is in the best
interest of the Des Plaines Public Library. ROLL CALL VOTE:
Bahamon, Burk, Lake, Magerl, Mahony, Read. NAYS: None. MOTION
CARRIED.
ANNOUNCEMENTS
Elaine Tejcek and Noreen Lake will attend National Library
Legislative Day in Washington, DC on May 13 and 14, 2008.
Elaine Tejcek stated that she will not attend the March Friends
of the Library meeting.
Heather Imhoff, Head of Public Information Services, reminded
the Board that the Do the Dewey fundraiser will be held on
Saturday, April 26 from 7:00 p.m. – 10:00 p.m. at the library.
CORRESPONDENCE
George Magerl reported that he visited the Warren Newport
Library with library staff to observe a working RFID system. He
reported several concerns he had about the operation of the new
system.
MOTION by Rhys Read, seconded by George Magerl, to adjourn
the regular meeting. VOTE: AYES: All. NAYS: None. MOTION
CARRIED.
Meeting adjourned at 8:55 p.m.
Minutes prepared by Carol Kidd
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