Board Minutes

BOARD OF TRUSTEES
Minutes of the Regular Meeting
June 19, 2007

The regular meeting of the Des Plaines Public Library Board of Trustees was held in the second floor conference room on Tuesday, June 19, 2007. President Noreen Lake called the meeting to order at 7:02 p.m.

ROLL CALL.

Roll call indicated the following board members were present: Maria Bahamon, Eldon Burk, Noreen Lake, George Magerl, Jerry Mahony, Elaine Tejcek.

Also Present: Sandra Norlin, Martha Sloan, Leslie Steiner, Hector Marino, Carol Kidd, Karen McBride, Margie Borris, Alderman Martin Moylan, Ralph Minnis, Matthew Bogusz.

Members Absent: Mary Ellicson, William Grice, Rhys Read.

CONSIDERATION OF THE AGENDA.

Jerry Mahony asked that K. Door Entry Buzzer System for Administrative Office be added to the agenda under X. New Business. Noreen Lake asked that B. Probable or Imminent Litigation be added to the agenda under XV. Executive Session.

MOTION by Eldon Burk, seconded by Jerry Mahony, to accept the agenda, as modified. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

PUBLIC COMMENTS AND QUESTIONS

None

INTRODUCTION: KAREN MCBRIDE, WEB SERVICES LIBRARIAN.

Library Director Sandra Norlin introduced Karen McBride, Web Services Librarian, who demonstrated to the Board how patrons can sign up for an email notification about upcoming library programs. Karen is working on updating the library website and will soon debut “Plain Talk”, the new library blog.

CITY COUNCIL COMMUNITY SERVICES COMMITTEE – Alderman Martin Moylan.

President Lake introduced Alderman Martin Moylan. Alderman Moylan stated that he would help to keep the dialog open between the Des Plaines City Council and the Library Board of Trustees.

CONSENT AGENDA

MOTION by Eldon Burk, seconded by Elaine Tejcek, to accept the Consent Agenda, as written. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

CONSENT AGENDA

Following monthly reports to be reviewed and placed on file for audit:

1. Over the Counter Receipts $ 10,855.73
2. Petty Cash Expenditures $ 24.66
3. Budget Expenditures for May $ 413,164.74
4. Expenditures Year to Date $ 1,807,004.44
5. Revenue for May $ 18,187.43
6. Revenue Year to Date $ 2,426,258.06

MOTION by Eldon Burk, seconded by Elaine Tejcek, to approve, subject to audit, expenditures authorized by the Library Director and Board Representatives for library Warrant Registers as follows:

May 07, 2007 $ 59,625.61
May 21, 2007 $ 88,160.72
Total $ 147,786.33

ROLL CALL VOTE: AYES: Bahamon, Burk, Lake, Magerl, Mahony, Tejcek. NAYS: None. MOTION CARRIED.

MOTION by Eldon Burk, seconded by Elaine Tejcek, to approve, subject to audit, expenditures for salaries made by the Library Director as follows:

May 10, 2007 $ 123,956.41
May 24, 2007 $ 122,979.38
Total $ 246,935.79

ROLL CALL VOTE: AYES: Bahamon, Burk, Lake, Magerl, Mahony, Tejcek. NAYS: None. MOTION CARRIED.

LIBRARY DIRECTOR’S REPORT
June 19, 2007

Please note: I have not received any official requests for confidential information since my last report.

PERSONNEL

New Employees for May/June are: Karen McBride, Web Services Librarian; Christopher Ponce, Page, Circulation Services; and Lynne Rubio, Circulation Assistant.

Resignations/Separations: Petra Hollibaugh, School Liaison, Youth Services. Martha Sloan, Coordinator of Public Services will retire on June 30, 2007.

STAFF DEVELOPMENT

We will hold a joint farewell reception for Martha Sloan and Leslie Steiner on Monday, June 18th from 4 to 6 PM in the Library’s Friends Meeting Rooms B/C.

The library’s bookcart drill team, the CartWheels, will be performing for the first time at the 4th of July Parade.

PATRON SERVICES

This month’s statistical news is mixed. We are catching up in circulation transactions with a very healthy 4.5% increase for the month of May. Self-check now accounts for 50% of all items checked out of the main library, far exceeding our goal of 35% by July 1. Our patron attendance was down by 16% and our number of registered card holders decreased slightly. In person assistance increased in specific items requested, the virtual (online) reference, and Interlibrary Loans, but use of our databases has decreased significantly. We have had difficulty getting reliable figures from one of the most popular databases, the Gale Group. I hope to have clarification by June 19.

The balance of circulation between print and non-print materials continues to tilt toward increasing circulation of non-print. This month the overall balance was even. Sixty-three percent of the Youth Services materials circulated was print items, while 43% of the Adult Services materials was print.

We are experiencing very high registration for our summer reading clubs. In the week and a half since registration opened, 1015 children, 97 adults, and 35 teens have registered.

We have received honorable mention in the American Library Association LPercy awards for our centennial calendar. Hector Marino and Holly Sorensen will be present in Washington, DC during the ALA Annual Conference to receive this award on behalf of our library.

OTHER PROFESSIONAL ACTIVITIES

I will be on vacation from Monday, June 25 through Tuesday, July 3.

I attended the CCS Governing Board meeting on 5/23; the Library Production Studio Executive Committee meeting on 5/24; the City of Des Plaines Memorial Day Commemoration on 5/28; the Chamber of Commerce Scholarship Luncheon on 5/31; a farewell luncheon for City Manager Dave Niemeyer on 6/5; a , meeting on 6/7 with Mayor Arredia and City Clerk Donna McAllister regarding the physical arrangements and certification requirements to hold a carnival with carousel for the Library’s Centennial on Sunday, October 7; my last meeting of the CCS Executive Committee as Past President on 6/13; the Chamber of Commerce Directors’ meeting and the Library Production Studio Executive Committee meeting on 6/14.

NEW BUSINESS

MOTION by George Magerl, seconded by Elaine Tejcek, to declare the following equipment surplus and obsolete property and to dispose of the equipment according to library policy. VOTE: AYES: None. NAYS: None. MOTION CARRIED.

Printers
Make/Model Serial Number Status
HP B/W LaserJet 5P USHB063107 Working

Other Equipment
Make-Model Serial Number Status
Compaq Proliant 3000 D918BVX500D1 Working
APC Smart UPS 2200XL WS0025000465 Not working
APC Smart UPS 2200XL WS0025000466 Not working
Keyboards (2)

Monitors
Make-Model Serial/Tag Number Status
Dell E151 – 15” Flat 1J78P11 Not Working
Dell E151 – 15” Flat 3G78P11 Not working
Dell E151 – 15” Flat 4F78P11 Not Working
Dell E151 – 15” Flat 5J78P11 Not Working
Dell E151 – 15” Flat 6F78P11 Not Working
Dell E151 – 15” Flat 8H78P11 Not Working
Dell E151 – 15” Flat 6G78P11 Not Working
Dell E151 – 15” Flat 8H78P11 Not Working
Dell E151 – 15” Flat 20YQT71 Not Working
ADI Provista 700 17” CRT 95004FL20B04511B Working
NEC 70 17” CRT 0531885YA Working

MOTION by Jerry Mahony, seconded by George Magerl, to approve payment to Arlington Heights Memorial Library for Library Cable Network for May 1, 2007 through April 30, 2008 in the amount of $31,320.00, which is a budgeted expense and is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Bahamon, Burk, Lake, Magerl, Mahony, Tejcek. NAYS: None. MOTION CARRIED.

MOTION by George Magerl, seconded by Maria Bahamon, to approve payment to Corporate Concepts for 23 office chairs, 8 shelf clips and labor in the amount of $5,492.63, which is a budgeted expense and is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Bahamon, Burk, Lake, Magerl, Mahony, Tejcek. NAYS: None. MOTION CARRIED.

MOTION by Jerry Mahony, seconded by Maria Bahamon, to approve payment to Midwest Library Systems for book returns and carts in an amount not to exceed $10,500.00, which is a budgeted expense and is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Bahamon, Burk, Lake, Magerl, Mahony, Tejcek. NAYS: None. MOTION CARRIED.

MOTION by George Magerl , seconded by Elaine Tejcek, to approve the regular monthly Board of Library Trustees meeting dates, every month except January and July 2008, which would convene at 4:00 PM, for the period August 2007 through July 2008. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

MOTION by Eldon Burk, seconded by George Magerl, to increase the Non-Resident Fee from $260.00 per family per year to $274.00 per family per year for the period July 1, 2007 through June 30, 2008. ROLL CALL VOTE: AYES: Bahamon, Burk, Lake, Magerl, Mahony, Tejcek. NAYS: None. MOTION CARRIED.

MOTION by Eldon Burk, seconded by Jerry Mahony, to authorize library staff to Request Proposals for RFID Equipment and Supplies. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

MOTION by George Magerl, seconded by Maria Bahamon, to hire Miriam Pollack of Miriam Pollack & Associates to facilitate the Strategic Planning Retreat on September 15, 2007 at a cost of $4,000.00. ROLL CALL VOTE: AYES: Bahamon, Burk, Lake, Magerl, Mahony, Tejcek. NAYS: None. MOTION CARRIED.

MOTION by Jerry Mahony, seconded by Elaine Tejcek to approve the proposal from Illinois Management Association for Salary Analysis and Structure Development in the amount of $5,200.00, which is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Bahamon, Burk, Lake, Magerl, Mahony, Tejcek. NAYS: None. MOTION CARRIED.

MOTION by Jerry Mahony, seconded by George Magerl, to ask one board member to attend the City of Des Plaines 2007 Annual Golf Outing and the library will pay for the ticket. ROLL CALL VOTE: AYES: Bahamon, Burk, Lake, Magerl, Mahony, Tejcek. NAYS: None. MOTION CARRIED.

Jerry Mahony recommends that a Door Entry Buzzer System be installed in the door to the Administrative offices. Sandra Norlin will obtain prices and have the door entry buzzer installed.

ANNOUNCEMENTS

Sandra Norlin asked the Management Committee to set a meeting date to review the Collection Development Policy and the Personnel Policy. A meeting will be called after the new committee assignments are determined.

The Board thanked Martha Sloan for the good work she has done for the library in her eleven years working at the library.

President Lake stated that Mary Ellicson could not attend the Board meeting due to work commitments.

The Board was invited to march in the Fourth of July parade.

The Board was encouraged to attend training classes at the North Suburban Library System geared toward Library Trustees.

Sandra Norlin stated that library staff will participate in Relay for Life on Friday, June 29 and invited the Board to attend.

NOMINATING COMMITTEE

George Magerl reported that the Nominating Committee voted to approve the slate of officers, Noreen Lake, President, Jerry Mahony, Vice President and Carol Kidd, Secretary, for 2007 -2008.

EXECUTIVE SESSION

MOTION by Jerry Mahony, seconded by George Magerl, to enter into an Executive Session at 8:42 p.m. to discuss Semi-Annual Review of Executive Session Minutes and Probable or Imminent Litigation. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

The regular session reconvened at 9:00 p.m. and was called to order by President Noreen Lake.

EXECUTIVE SESSION ACTION

MOTION by Eldon Burk, seconded by Elaine Tejcek, not to release any Executive Session Minutes on file because the need for confidentiality still exists as to all of the remaining Executive Session minutes. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

MOTION by Jerry Mahony, seconded by George Magerl, to adjourn the regular meeting. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

Meeting adjourned at 9:02 p.m.

Minutes prepared by Carol Kidd