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Board Minutes
BOARD OF TRUSTEES
Minutes of the Regular Meeting
May 15, 2007
The regular meeting of the Des Plaines
Public Library Board of Trustees was held in the second floor
conference room on Tuesday, May 15, 2007. President Noreen Lake
called the meeting to order at 7:02 p.m.
ROLL CALL.
Roll call indicated the following Board members
were present: Eldon Burk, William Grice, Noreen Lake, George
Magerl, Jerry Mahony, Rhys Read, Elaine Tejcek.
Members Absent: Maria Bahamon, Mary Ellicson.
Also Present: Sandra Norlin, Martha Sloan, Leslie Steiner,
Hector Marino, Carol Kidd, John Burke, Sue D’Hondt, Veronica
Schwartz, Andrew Bohan, Caroline Bohan.
CONSIDERATION OF THE
AGENDA.
Noreen Lake asked that I. Subject Matter for
Foreword Column and J. Trustee Training and Certification
Program be added to the agenda under IX. New Business.
MOTION by Eldon Burk, seconded by William Grice, to
accept the agenda, as modified. VOTE: AYES: All. NAYS:
None. MOTION CARRIED.
RECOGNITION OF TEEN
ADVISORY BOARD SUPER STAR VOLUNTEER AWARD WINNERS –
Veronica Schwartz.
The Board congratulated Veronica Schwartz, Head
of Youth Services, and Teen Advisory Board (TAB) volunteers,
Andrew and Caroline Bohan, for being winners of a Super Star
Volunteer Award from the City of Des Plaines.
PUBLIC COMMENTS AND
QUESTIONS
John Burke, former Board member and Board
President, stated that it was just ten years ago that the
library board met and decided to send a delegation to talk to
Mayor Paul Jung asking that the library be the anchor for the
new downtown redevelopment. John asked the Board to continue
doing good work for the citizens of Des Plaines and the library.
CITY COUNCIL COMMUNITY
SERVICES COMMITTEE – Alderman Carla Brookman.
Alderman Brookman did not give a report.
CONSENT AGENDA
Noreen Lake asked that A. Approval of the
Minutes of the Regular Board Meeting – April 16, 2007 be removed
from the agenda.
MOTION by Eldon Burk, seconded by Jerry Mahony, to accept
the Consent Agenda, as modified. VOTE: AYES: All. NAYS:
None. MOTION CARRIED.
CONSENT AGENDA
Following monthly reports to be reviewed and
placed on file for audit:
1. Over the Counter Receipts $ 12,500.37
2. Petty Cash Expenditures $ 25.90
3. Budget Expenditures for April $ 413,164.74
4. Expenditures Year to Date $ 1,807,004.44
5. Revenue for April $ 18,187.43
6. Revenue Year to Date $ 2,426,258.06
MOTION by Eldon Burk, seconded by Jerry Mahony, to
approve, subject to audit, expenditures authorized by the
Library Director and Board Representatives for library Warrant
Registers as follows:
April 02, 2007 $ 52,487.95
April 16, 2007 $ 47,954.64
Total $ 100,442.59
ROLL CALL VOTE: AYES: Burk, Grice, Lake, Magerl, Mahony,
Read, Tejcek. NAYS: None. MOTION CARRIED.
MOTION by Eldon Burk, seconded by Jerry Mahony, to
approve, subject to audit, expenditures for salaries made by the
Library Director as follows:
April 12, 2007 $ 119,887.03
April 26, 2007 $ 121,627.46
Total $ 241,514.49
ROLL CALL VOTE: AYES: Burk, Grice, Lake, Magerl, Mahony,
Read, Tejcek. NAYS: None. MOTION CARRIED.
LIBRARY DIRECTOR’S REPORT
May 15, 2007
Please note: I have received no official
requests for confidential patron information since my last
report.
PERSONNEL
New Employees for April/May: Steven Giese,
Reference Librarian, Crystal Kelham, Page.
Resignations/Separations: Xuan Zhao, Page.
I received notice of two retirements: Martha Sloan, June 30,
2007 and Leslie Steiner, July 24, 2007.
STAFF DEVELOPMENT
On April 18 I attended, with Department
Heads and Supervisors, the third meeting of the training
grant “Coaching for Commitment.” Through this grant we are
developing our skills of coaching and counseling our
employees toward higher levels of performance and commitment
to the goals of our organization. Mary Jane Kepner is
facilitating this training.
On May 9, Gail Johnson of Face2Face Communications will
return to meet with the Department Heads as a six month
followup to our November team building retreat. We will
review our group agreements and our individual goals.
On May 10, we will hold our annual Staff In-service Day. The
theme is “Be the Best You” and will include a keynote
speaker on this topic, lunch, and afternoon activities that
emphasize personal health and wellness. The Friends of the
Library will be presenting a cake in appreciation of the how
helpful the staff is to the Friends.
PATRON SERVICES
We continue to experience decreases in
direct patron services, including attendance, circulation
(except DVDs), and patron assistance (except some reference
services). We will continue to monitor this activity to
discern a trend, if there is one, and incorporate this
information into our planning for future services. One of
these trends is the increasing percentage of audio-visual
materials that make up our total circulation. In April, 66%
of Youth Services materials checked out were print and 43%
of Adult materials were print. We are beginning to evaluate
our materials budget for 2008 with this trend in mind.
Patrons used SelfCheck to circulate 48% of the total items
checked out from the main library. Our library is
participating in a “Buzz Marketing” grant through NSLS and
has selected our SelfCheck as a service to promote. Thus
far, the results have exceeded our goal.
OTHER PROFESSIONAL ACTIVITIES
I chaired the Chamber of Commerce Board of
Directors Scholarship Committee meeting at which we selected
four high school seniors to receive college scholarships.
(4/20) Do The Dewey, our annual fundraiser, planning took
much of my time the week of 4/16, leading up to the event on
4/21. On 4/23 I attended the meeting of the NSLS Board of
Directors at the University Center in Grayslake. On 4/24 I
chaired the CCS Database Management TaskForce and attended
the Friends of the Library Roundtable meeting. On 4/26 I
attended the Library Production Studio Executive Committee
meeting and the City of Des Plaines Superstar Awards banquet
(at which our Teen Advisory Board won the award for teen
volunteers!). On 4/27 the library hosted a reception with
entertainment to honor the library’s volunteers.
April 30 through May 2, along with Trustees Eldon Burk and
Elaine Tejcek and Coordinator of Computer and Technical
Services Hector Marino, I attended the annual Library
Legislative Day in Washington, DC. We were able to learn
about the national issues affecting libraries, from internet
filtering to the LSTA budget, that we would like the
congress to address. We were able to meet with
representatives of Peter Roskam, Jan Schakowsky, Dick
Durbin, and Barack Obama. Peter Roskam left a committee
meeting to meet us in the hallway to discuss a variety of
issues. Barack Obama’s General Counsel spoke at the Illinois
delegation’s dinner on May 1.
On 5/8 I attended a CCS Governing Board Forum on Uniformity
and Autonomy, on 4/9 the CCS Executive Committee meeting (my
term on this body ends June 30), and on 5/10, the Chamber of
Commerce Board of Directors meeting before the annual staff
in-service day.
[The following items were removed from the Consent Agenda.]
Noreen Lake asked that the minutes from the April 16, 2007
be modified as follows:
Noreen Lake asked for Board participation at “Defending
Access with Confidence” at North Suburban Library Systems on
May 19 10, 2007 beginning at 8:30 a.m. Board members who are
interested in attending will contact Carol Kidd.
President Lake asked Board members if they wanted Sandra
Norlin to prepare a resolution that states that the Board of
Trustees of the Des Plaines Public Library opposes federally
state mandated internet filtering. The Board consensus was
to “wait and see” what lawmakers propose in the Illinois
House of Representatives.
MOTION by George Magerl, seconded by Rhys Read, to
amend the April 16, 2007 meeting minutes. VOTE: AYES:
All. NAYS: None. MOTION CARRIED.
NEW BUSINESS
Sandra Norlin reported that she received a
request from the Special Events Commission to hold a portion
of the City of Des Plaines New Year’s Eve celebration at the
library.
MOTION by George Magerl, seconded by Jerry Mahony, to
approve the request by the Special Events Commission to hold
a portion of the City of Des Plaines New Year’s Eve
celebration at the library with the exception of allowing
access to the lobby for telephone calls. VOTE: AYES:
All. NAYS: None. MOTION CARRIED.
George Magerl will attend the June 4 City Council meeting,
Jerry Mahony the June 18 meeting and Rhys Read the July 2
meeting and Eldon Burk the July 16 meeting.
President Noreen Lake asked for volunteers to serve on the
nominating committee. George Magerl, Jerry Mahony and
William Grice will serve on the Committee.
Library Director Sandra Norlin reported that the 2007
library fundraiser “Do the Dewey” was successful in raising
funds for the library’s donation account and asked if the
Board would support fundraising activities in the future
including hosting “Do the Dewey” in 2008. Board members
asked Sandra Norlin questions on how the fundraiser was
organized and who worked planning and implementing the event
and the board consensus was to continue to have staff work
on planning and hosting “Do the Dewey” and to discuss how
the board could participate.
MOTION by Jerry Mahony, seconded by Elaine Tejcek, to
continue to have Des Plaines Public Library staff work on
the fundraiser “Do the Dewey” and to continue the fundraiser
in 2008. VOTE: AYES: All. NAYS: None. MOTION
CARRIED.
Rhys Read suggested that the fundraising aspect of the
“Dewey” be discussed at a Finance Committee meeting and that
it be added to a Finance Committee agenda after budget
meetings conclude for 2008.
Noreen Lake will attend the City of Des Plaines Memorial Day
service being held at Lake Park and will present a fresh
flower wreath donated by the library. President Lake asked
the Board to attend.
The Board discussed House Bill 1727, Mandating Internet
Filtering in Libraries, which was passed by the House of
Representatives on May 2, 2007. The Board discussed how and
if the library would comply if the bill passed. Noreen Lake
explained that if the bill passes and the library does not
comply, the library would not be eligible to apply for the
state’s Per Capita Grant, which is approximately $70,000.
Rhys Read reported that the Planning Committee met and
discussed the current Strategic Plan and how the goals had
been met. The Committee also discussed hiring a facilitator
to direct the Board in writing a new Strategic Plan. The
Committee recommendation is to direct Sandra Norlin to begin
the process of arranging for a facilitator for the Board
retreat on September 15, 2007 and to present this
information to the Board at their June 19, 2007 meeting.
Motion by Committee, to direct Library Director Sandra
Norlin to begin the process to arrange for a facilitator for
the Board retreat on September 15, 2007 and to present this
information to the Board at their June 19, 2007 meeting.
VOTE: AYES: All. NAYS: None. MOTION CARRIED.
MOTION by William Grice, seconded by George Magerl,
to approve payment to Reference USA in the amount of
$11,890.00, which is in the best interest of the Des Plaines
Public Library and a budgeted expenses. ROLL CALL VOTE:
AYES: NAYS: MOTION CARRIED.
Leslie Steiner stated that the Board’s column “Splinters
from the Board” is due by July 1. Noreen Lake will contact
previous Board presidents and ask them to be a part of the
Board’s column by writing about an experience they had while
serving on the board as president.
President Lake announced that North Suburban Library System
offers Trustee Training classes with certification awards
issued upon completion.
ANNOUNCEMENTS
George Magerl and Noreen Lake attended
“Defending Access with Confidence” at North Suburban Library
System and gave an overview of the class.
EldonBurk, Elaine Tejcek, Sandra Norlin and Hector Marino
attended National Library Legislative Day in Washington, DC
on May 1 and 2. Eldon Burk stated that it was a great
experience and encouraged other Board members to attend.
CORRESPONDENCE
President Lake announced that Mary Ellicson
will resign her position as Trustee effective June 30, 2007.
EXECUTIVE SESSION
MOTION by Rhys Read, seconded by
William Grice, to enter into an Executive Session at 8:20
p.m. to discuss Compensation, Discipline or Performance of a
Specific Employee. VOTE: AYES: All. NAYS: None.
MOTION CARRIED.
William Grice left the meeting at 8:30 p.m.
The regular session reconvened at 8:50 and was called to
order by President Noreen Lake.
EXECUTIVE SESSION ACTION
Motion by Rhys Read, seconded by
Jerry Mahony, to approve the recommendation made in
Executive Session pertaining to Compensation and Performance
for the Library Director. ROLL CALL VOTE: AYES: NAYS:
None. MOTION CARRIED.
MOTION by George Magerl, seconded by Jerry Mahony, to
eliminate the salary range for the position of Library
Director and to state that the salary for the Director will
be set by the Board. VOTE: AYES: All. NAYS: None.
MOTION CARRIED.
MOTION by Jerry Mahony, seconded by George Magerl, to
adjourn the regular meeting. VOTE: AYES: All. NAYS:
None. MOTION CARRIED.
Meeting adjourned at 8:57 p.m.
Minutes prepared by Carol Kidd.
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