Board Minutes
BOARD OF TRUSTEES
Minutes of the Regular Meeting
August 22, 2006
The regular meeting of the Des Plaines Public Library Board of
Trustees was held in the second floor conference room on Tuesday,
August 22, 2006. President Noreen Lake called the meeting to order at
7:02 PM
ROLL CALL.
Roll call indicated the following board members were present: Eldon Burk,
Mary Ellicson, Noreen Lake, George Magerl, Jerry Mahony, Rhys Read, Elaine Tejcek.
Members Absent: William Grice.
Also Present: Sandra Norlin, Hector Marino, Martha Sloan, Leslie Steiner,
Alderman Carla Brookman, Sue D’Hondt, Maria Bahamon.
CONSIDERATION OF THE AGENDA.
MOTION by Rhys Read, seconded by Jerry Mahony, to accept
the agenda, as amended by adding under New Business VIII. H. Replacement
of Meeting Room Tables and I. Report on the Reclassification Progress.
VOTE: AYES: All. NAYS: None. MOTION CARRIED.
PUBLIC COMMENTS AND QUESTIONS.
Maria Bahamon stated that she sent a letter to Mayor Arredia
asking to be considered as a Board member.
CITY COUNCIL COMMUNITY SERVICES COMMITTEE – Alderman Carla
Brookman.
Alderman Carla Brookman reported that the proposed library plan
to build a storage shed is under consideration by the City staff and
she will keep the Board updated on the progress.
CONSENT AGENDA
MOTION by Rhys Read, seconded by George Magerl, to accept the
Consent Agenda, as written. VOTE: AYES: All. NAYS: None. MOTION CARRIED.
Following monthly reports to be reviewed and placed on file for audit:
1. Over the Counter Receipts $ 11,065.80
2. Petty Cash Expenditures $ 9.22
3. Budget Expenditures for July $ 418,099.73
4. Expenditures Year to Date $ 2,921,650.49
5. Revenue for July $ 12,936.29
6. Revenue Year to Date $ 2,693,289.98
MOTION by Rhys Read, seconded by George Magerl, to approve, subject to audit,
expenditures authorized by the Library Director and Board Representatives for
library Warrant Registers as follows:
July 17, 2006 $ 43,915.91
Total $ 43,915.91
ROLL CALL VOTE: AYES: Burk, Ellicson, Lake, Magerl, Mahony, Read, Tejcek.
NAYS: None. MOTION CARRIED.
MOTION by Rhys Read, seconded by George Magerl, to approve, subject to audit,
expenditures for salaries made by the Library Director as follows:
July 06, 2006 $ 122,241.98
July 20, 2006 $ 118,822.75
Total $ 241,064.73
ROLL CALL VOTE: AYES: Burk, Ellicson, Lake, Magerl, Mahony, Read, Tejcek.
NAYS: None. MOTION CARRIED.
MOTION by Rhys Read, seconded by George Magerl, to approve the minutes from
the Building and Grounds meeting. VOTE: AYES: All. NAYS: None. MOTION CARRIED.
DIRECTOR'S REPORT
I have received no official requests for confidential information since my last report.
PERSONNEL
Resignations/separations for July/August 2006 are: Corky Mayo, Readers’ Services Assistant,
Carolyn Nakamura, Administrative Assistant Clerk, Matthew Rosen, Circulation Services Clerk,
Evan Gallien and Kalpesh Patel, Pages.
STAFF DEVELOPMENT
We currently have three staff members pursuing master’s degrees in library and information
science: Laura Adler, Gwen LaCosse, and Kerrin Riley. Kathy Kyrouac is enrolled in a
certificate program for website design and management. Francine Gralak is beginning her
drivers’ training for her Commercial Drivers License. Carol Kidd will enroll in advanced
computer applications classes at McHenry County College.
PATRON SERVICES
Circulation topped 100,000 in July, a 10.53% increase over July 2005. Audio Visual items
represent 34% of the items checked out from the Youth Services Department and 55% of the items
from the Adult Services collection. We increased our number of card holders by 568 since July
2005. Attendance has increased by 4.6%, computer use by 31% in the Adult Services Department,
and 170% in the Youth Services Department. Use of our online databases has increased by 14%.
Meeting room use was 15% lower than in July 2005.
Our Summer Reading Club participation by teens was higher than anticipated for the first year.
224 high school teens signed up and read 1192 books during the eight week program. 126 adults
also participated, reading 653 books. 1460 children, preschool through 6th grade, participated
in the Youth Services Summer Reading Club. 124 7th and 8th graders joined the teen reading club.
The total number of participants is 1934.
CORRECTION:
The computation I used to determine the increase in cost to Rosemont for Mobile Library service
for the coming year was incorrect. The charge, which is an increase of 2.6%, is $11,800, not
$14,500 as reported and approved in the July Board Minutes.
OTHER PROFESSIONAL ACTIVITIES
I was on vacation from July 21 through July 30. On 8/3 I attended a meeting of the Library Cable
Network. On 8/9 I will attend a workshop at NSLS on Reading and Forecasting Demographic Trends.
On 8/10 I will meet with a representative of the IL State Treasurer’s Office to discuss the Illinois
Funds program and will meet at the Frisbie Senior Center to assist with the application process for
certification for the Des Plaines Senior Center.
NEW BUSINESS
Sandra Norlin reported that the total cost of the upgrade to the building’s cooling system controls
is $10,432.00, which includes the $8,600.00 upgrade to the system, as well as an isolation repeater
at an additional cost of $1,832.00.
MOTION by Jerry Mahony, seconded by Elaine Tejcek, to approve payment to Control Solutions in the
amount of $10,432.00, which is in the best interest of the Des Plaines Public Library.
ROLL CALL VOTE: AYES: Burk, Ellicson, Lake, Magerl, Mahony, Read, Tejcek. NAYS: None. MOTION CARRIED.
Sandra Norlin reported that she received a request from the Special Events Commission to hold a portion
of the City of Des Plaines New Year’s Eve celebration at the library. Sandra stated that she would not
recommend allowing access to the whole library so that the phones would be available and did not want to
bear the expense of paying library staff to remain in the building from noon until midnight.
MOTION by George Magerl, seconded by Mary Ellicson, to approve the request by the Special Events Commission
to hold a portion of the City of Des Plaines New Year’s Eve celebration at the library with the exception
of allowing access to the lobby for phone calls. VOTE: AYES: All. NAYS: None. MOTION CARRIED.
The Board decided that they would have their annual Board of Trustees dinner after the January Board
meeting at Manzo’s in Des Plaines. Eldon Burk stated that Manzo’s supports the library by contributing food
for the annual “Do the Dewey” fundraiser.
The Finance Committee will meet on September 11, 2006 at 6:30 p.m. to discuss the proposed 2007 budget.
The final budget is scheduled to be approved at the October Board meeting.
Sandra Norlin asked for Board approval to declare 10 printers, 8 monitors, 13 PCs and 1 CD server surplus
property. Sandra reported that these items will be offered to not for profit agencies first and donated to
Computers for Schools whatever is not claimed.
MOTION by Eldon Burk, seconded by George Magerl, to declare the following equipment surplus property and to
dispose of the equipment according to library policy. VOTE: AYES: All. NAYS: None. MOTION CARRIED.
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Printers
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Make/Model
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Serial Number
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Status
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HP 1200
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CNBRC85018
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Not Tested
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HP 1200
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CNBRC85162
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Not Tested
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HP 2100TN
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USGR065012
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Working
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HP 2100TN
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USGR065019
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Working
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HP 2100TN
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USGR065032
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Working
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HP 4M
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7PG7030799
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Not Tested
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HP LASERJET III
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3112A27051
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Not Tested
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NEC Superscript 1800
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B1GN600298A
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Working
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NEC Superscript 1800
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B1GN600572M
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Working
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NEC Superscript 1800
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B1GN600575L
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Working
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Monitors
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Make-Model
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Serial Number
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Status
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DELL D1028L
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84779C06Q6
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Working
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DELL E771p
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MX-0419TG-47801-1AI-C0P1
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Not Tested
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DELL E771p
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MX-0419TG-47801-1AI-C0Y1
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Not Tested
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DELL E771p
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MX-0419TG-47801-1AI-C0Y5
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Not Tested
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DELL E771p
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MX-0419TG-47801-278-B2V7
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Not Tested
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NEC AccuSync
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0532519YA
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Not Working
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NEC CRT 15”
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0532445YA
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Working
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NEC CRT 15”
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0544325YA
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Working
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Computers
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Make-Model
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Serial Number
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Status
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ACE P3
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962669
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Working
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ACE P3
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962667
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Working
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ACE P3
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962661
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Working
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ACE P3
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962656
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Working
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ACE P3
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962689
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Working
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ACE P3
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962676
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Working
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ACE P3
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962687
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Working
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ACE P3
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962659
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No Video Card
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ACE P3
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962670
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Working
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ACE P3
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962685
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Working
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ACE Celeron 500
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962707
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Working
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ACE Celeron 500
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962728
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Working
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CD Servers w/486CPU
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n/a
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Not Tested
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Gateway Profile
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BU299360418
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Not Tested
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Sandra Norlin reported that the ILA Annual Conference will be held in October and asked Board members to contact
Carol Kidd if they would like to attend. Elaine Tejcek and George Magerl stated that they would be interested
in attending.
The Board discussed the impact on the library if the proposed legislation “Deleting Online Predators Act (DOPA)
H.R. 5319” is approved in the Senate. Library Director Sandra Norlin reported that the Des Plaines Public Library
will not be affected, since the library does not rely on federal grants to fund library services.
MOTION by Eldon Burk, seconded by Rhys Read, to ask Library Director Sandra Norlin to compose and send a letter
to Senator Barack Obama and Senator Richard Durbin stating that the Board opposes the proposed legislation “Deleting
Online Predators Act (DOPA) H.R. 5319, because it is a form of censorship. VOTE: AYES: All. NAYS: None. MOTION CARRIED.
Sandra Norlin reported that meeting room tables currently used by the library have led to accidents involving the
staff. The tables each weigh 120 pounds and are difficult to handle. Sandra proposes that the tables be offered
to other city agencies and the library purchase lighter weight tables. Sandra will either begin replacing the
tables or ask for Board approval if costs are higher than what she is able to approve.
Sandra Norlin reported that the Job Reclassification Committee will review several current job descriptions and will
review the job description for a proposed newly created position.
ANNOUNCEMENTS
Noreen Lake reported that she will appoint Board members to new committees before the September Board meeting.
Sandra Norlin reported that the City of Des Plaines September 5, 2006 consent agenda will include the first reading
for the reappointment to the library board for Rhys Read and appointment to the library board for Maria G. Bahamon.
The Centennial Committee has met twice and Sandra Norlin will report to the Board at the October meeting on the
progress that has been made.
Sandra Norlin reported that Library Cable Network will begin making changes to their services and she will keep the
Board informed of these changes to service.
EXECUTIVE SESSION
MOTION by Rhys Read, seconded by Eldon Burk, to enter into an Executive Session at 8:00 p.m. to discuss
Probable or Imminent Litigation. Vote: Ayes: All. Nays: None. MOTION CARRIED.
The regular session reconvened at 8:30 p.m. and was called to order by President Noreen Lake.
MOTION by Jerry Mahony, seconded by Rhys Read, to adjourn the regular meeting. VOTE: AYES: All. NAYS: None.
MOTION CARRIED.
The meeting adjourned at 8:31 PM.
Minutes prepared by Martha Sloan.
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