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Board Minutes
BOARD OF TRUSTEES
Minutes of the Regular Meeting
November 21, 2006
The regular meeting of the Des Plaines Public Library Board
of Trustees was held in the second floor conference room on
Tuesday, November 21, 2006. President Noreen Lake called the
meeting to order at 7:00 p.m.
ROLL CALL.
Roll call indicated the following board members were present:
Mary Bahamon, Eldon Burk, William Grice, Noreen Lake, George
Magerl, Jerry Mahony, Rhys Read, Elaine Tejcek.
Members Absent: Mary Ellicson
Also Present: Sandra Norlin, Martha Sloan, Leslie Steiner, Wally
Meyer, Wayne Serbin.
CONSIDERATION OF THE AGENDA.
MOTION by Eldon Burk, seconded by George Magerl, to
accept the agenda, as written. VOTE: AYES: All. NAYS:
None. MOTION CARRIED.
PUBLIC COMMENTS AND QUESTIONS
None.
CITY COUNCIL COMMUNITY SERVICES COMMITTEE – Alderman Carla
Brookman.
Alderman Brookman not in attendance.
CONSENT AGENDA
George Magerl asked that E. Acceptance of Reports 1.
Director’s Report be removed from the Consent Agenda.
Noreen Lake asked that E. Acceptance of Reports 2. Building and
Grounds Committee Report be removed from the Consent Agenda.
George Magerl asked that the Meeting Room Usage Statistics
include CL – Computer Lab.
Eldon Burk asked that statistics for eaudio books and playaways
be included in the Adult Services statistical report.
Eldon Burk stated that time is wasted when attempting to use the
self check for audio books on CD, because the self check
machines often fail for one or more audio books.
MOTION by George Magerl, seconded by Eldon Burk, to
accept E. Acceptance of Reports 1. Director’s Report, as
modified. VOTE: AYES: All. NAYS: None. MOTION CARRIED.
President Lake stated that she voted no for the keypad for the
Friends book storage room, because it is an unnecessary expense
and asked that the Building and Grounds minutes be changed to
reflect her vote.
The Board discussed Friends access to the book storage room and
safety and security issues for the Friends volunteers.
MOTION by Eldon Burk, seconded by George Magerl, to waive
Robert’s Rules of Order and allow citizen participation. VOTE:
AYES: All. NAYS: None. MOTION CARRIED.
Rhys Read entered the meeting at 7:20 p.m.
Wayne Serbin suggested that Friends volunteers wear a beeper if
working alone in the book storage room.
MOTION by Jerry Mahony, seconded by Eldon Burk, to
recommend the purchase and installation of a keypad on the door
to the Friends book storage room and that the Library pay ½ the
cost up to $861.00, which is in the best interest of the Des
Plaines Public Library. VOTE: AYES: Bahamon, Burk, Grice,
Magerl, Mahony, Read, Tejcek. NAYS: Lake. MOTION CARRIED.
MOTION by Jerry Mahony, seconded by William Grice, to
include the statement “Friends will sign in/out at monitor’s
station whenever entering or leaving the Friends room” in the
“Guidelines for Use of Library Facilities and Personnel by
Friends of the Library.” VOTE: AYES: All. NAYS: None.
MOTION CARRIED.
MOTION by George Magerl, seconded by William Grice, to
approve the Building and Grounds Committee Report, as modified.
VOTE: AYES: All. NAYS: None. MOTION CARRIED.
George Magerl asks that the Friends of the Library minutes be
made a part of the Library Board Packet in lieu of the written
report of the trustee liaison.
Following monthly reports to be reviewed and placed on file for
audit:
1. Over the Counter Receipts $ 12,472.84
2. Petty Cash Expenditures $ 68.53
3. Budget Expenditures for October $ 447,269.53
4. Expenditures Year to Date $ 4,656,378.87
5. Revenue for October $ 24,342.36
6. Revenue Year to Date $ 5,666,753.74
MOTION by George Magerl, seconded by William Grice, to
approve, subject to audit, expenditures authorized by the
Library Director and Board Representatives for library Warrant
Registers as follows:
October 02, 2006 $ 44,737.98
October 16, 2006 $ 78,045.92
Total $ 122,783.90
ROLL CALL VOTE: AYES: Bahamon, Burk, Grice, Lake, Magerl,
Mahony, Read, Tejcek. NAYS: None. MOTION CARRIED.
MOTION by George Magerl, seconded by William Grice, to
approve, subject to audit, expenditures for salaries made by the
Library Director as follows:
October 12, 2006 $ 118,912.65
October 26, 2006 $ 120,254.32
Total $ 239,166.97
ROLL CALL VOTE: AYES: Bahamon, Burk, Grice, Lake, Magerl,
Mahony, Read, Tejcek. NAYS: None. MOTION CARRIED.
DIRECTOR’S REPORT
Please note: I have received no official requests for
confidential patron information since my last report.
PERSONNEL
New employees for October/November are: Maria Haske and
Andrew Bohan, part-time Technology Pages, Computer Services.
Resignations/separations: Heidi Krueger, Librarian II, Adult
Services and Zbigniew Piotr Dudkowski, part-time Page,
Circulation Services.
STAFF DEVELOPMENT
On November 15 the Department Heads participated in an
all-day retreat. Under the direction of consultant Gail
Johnson of Face2Face Communications, we worked on developing
a deeper level of trust, as described by Patrick Lencioni in
The Five Dysfunctions of a Team. We met at the Friendship
Park Conservatory in Des Plaines.
Several staff have attended workshops at the North Suburban
Library System, the topics include parliamentary procedure
and future thinking for customer service by Cate McNeely.
We have recently become members of the Illinois Management
Association, which includes the benefits of members’ rates
for their training seminars.
PATRON SERVICES
We are maintaining an increase in the number of items
circulated year to date (3%), with 3.5% in October over one
year ago. At this rate, we will hit the million mark by the
end of November. Patrons used self-check for 19% of the
total items circulated from the library building. Print
materials accounted for 52% of the total items circulated.
Please note the rapidly diminishing circulation of the VHS
format. When we decide to discontinue offering this format,
we will have considerably more space to shelve DVDs, which
are rapidly increasing in circulation. The other transition
that we should watch is the flat and/or decreasing
circulation of cds. These changes occur naturally as new
formats become popular and affordable for our patrons.
Attendance at the library has increased by 13.7%, but
attendance at programs has decreased. Computer use in the
adult department increased by 27% and in the youth
department by 111%.
OTHER PROFESSIONAL ACTIVITIES
On October 18, Veronica Schwartz and I traveled to
Springfield to attend the banquet at which Des Plaines
received the Governor’s Home Town Award for the Veteran’s
troop support activities. We were invited to attend along
with Mayor Arredia, Mrs. Arredia, Noreen and Mike Lake,
Steve Schaeffer and other VFW members because of the
library’s work with the letters to the troops project. I
attended the NSLS Board meeting on 10/23, chaired the CCS
Database Management Task Force meeting on 10/2, attended the
Friends of the Library Roundtable meeting on 10/24,
conducted Trustee Orientation meetings with George Magerl
(10/30) and Maria Bahamon (11/14), Chaired the NSLS Board
Effectiveness Committee on 11/1, attended the Library
Production Studio (new name) marketing planning meeting on
11/3, the LCN Division meeting on 11/7, participated as a
panelist and small group presenter at the annual Chicago
Public Library Charlotte Kim Scholars in Residence Program
on 11/8, attended the Chamber of Commerce Board Meeting on
11/9, the Women Library Directors luncheon on 11/9, the NSLS
Board Retreat/Planning Session on 9/11, the Networking After
Hours reception at Rainbow Hospice on 11/14, the Library
Production Studio Exec Committee meeting on 11/16. I will
attend a training session on FMLA and Workers’ Compensation
at the City of Des Plaines on 11/21 and chair the Centennial
Committee meeting, also on 11/21.
NEW BUSINESS
MOTION by Eldon Burk, seconded by Elaine Tejcek, to
approve payment to Library Partnership Trust for Gale Virtual
Reference Library in the amount of $6,879.00, which is in the
best interest of the Des Plaines Public Library. ROLL CALL
VOTE: AYES: Bahamon, Burk, Grice, Lake, Magerl, Mahony,
Read, Tejcek. NAYS: None. MOTION CARRIED.
MOTION by William Grice, seconded by Rhys Read, to
approve payment to Cooperative Computer Services in the amount
of $10,928.20, which is a budgeted item and is in the best
interest of the Des Plaines Public Library. ROLL CALL VOTE:
AYES: Bahamon, Burk, Grice, Lake, Magerl, Mahony, Read, Tejcek.
NAYS: None. MOTION CARRIED.
MOTION by William Grice, seconded by George Magerl, to
approve payment to Outsource Solutions Group in the amount of
$13,250.00, which is a budgeted item and is in the best interest
of the Des Plaines Public Library. ROLL CALL VOTE: AYES:
Bahamon, Burk, Grice, Lake, Magerl, Mahony, Read, Tejcek. NAYS:
None. MOTION CARRIED.
Eldon Burk will attend the December 4 City Council meeting;
Maria Bahamon the December 18 meeting; George Magerl the January
2 meeting and Jerry Mahony the January 16 meeting.
MOTION by Rhys Read, seconded by William Grice, to
approve library closings for the period January 2007 through
January 2008 and to approve a late opening of 10:00 a.m. on
December 12, 2006 for the All Staff meeting. VOTE: AYES:
All. NAYS: None. MOTION CARRIED.
MOTION by Elaine Tejcek, seconded by George Magerl, to
add the following statement to all job descriptions:
This job description should not be interpreted as all-inclusive
or as an employment agreement between the employer and employee.
It is intended to identify the essential functions and
requirements of this job and is subject to change as the needs
of the employer and requirements of the job change. Incumbents
may be required to perform job-related responsibilities and
tasks other than those stated in this specification. Any
essential functions of this position will be evaluated as
necessary should an incumbent/applicant be unable to perform the
function or requirement due to a disability as defined by the
Americans with Disabilities Act (ADA). Reasonable accommodation
for the specific disability will be made for the
incumbent/applicant when possible.
and to make the following change to all job descriptions:
Understands and practices the Vision, Mission and Key Beliefs of
the Des Plaines Public Library.
VOTE: AYES: All. NAYS: None. MOTION CARRIED.
Eldon Burk reported that the Management Committee discussed
the “Guidelines for Use of Library Facilities and Personnel by
Friends of the Library”.
Eldon Burk also reported that the Committee discussed disruptive
behavior by children using computers on the fourth floor. The
Committee directed staff to monitor the situation and will
discuss at the next Management Committee meeting in January.
Eldon Burk also reported that the Committee discussed
establishing a volunteer policy and asked Library Director
Sandra Norlin to begin writing a policy for Committee review at
the next Management Committee meeting.
Sandra Norlin presented the final FY2007 budget to the Board.
Rhys Read stated that the Library is asking for a 3.1% increase
in property tax and that no action was needed, as there was no
change.
MOTION by Eldon Burk, seconded by Elaine Tejcek, to
approve changes made to Illinois Public Library Annual Report.
VOTE: AYES: All. NAYS: None. MOTION CARRIED.
Elaine Tejcek attended a seminar on Parliamentary Procedure at
North Suburban Library System and will give a report on what she
learned at the December board meeting. President Lake and
Director Norlin also attended the seminar.
ANNOUNCEMENTS
Board members made a contribution to fund the Staff Holiday
party, which will be held on December 12, 2006. Sandra Norlin
invited the Board to attend.
CORRESPONDENCE
President Noreen Lake stated that she received a letter from
American Library Association which informed her that Sandra
Norlin had been chosen to attend an upcoming book fair in
Guadalajara, Mexico and that ALA will cover some of the expenses
for this trip. Sandra added that Hector Marino, Martha Sloan and
Christina Tropea will also attend under this scholarship
program.
OTHER
Sandra Norlin reported that the library will receive an
appreciated stock donation.
MOTION by Jerry Mahony, seconded by William Grice to
adjourn the regular meeting. VOTE: AYES: All. NAYS: None.
MOTION CARRIED.
The meeting adjourned at 8:20 p.m.
Minutes prepared by Martha Sloan.
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