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Board MinutesBOARD OF TRUSTEES The regular meeting of the Des Plaines Public Library Board of Trustees was held in the second floor conference room on Tuesday, July 19, 2005. President Noreen Lake called the meeting to order at 7:01 PM. Members Present: Eldon Burk, Mary Ellicson, William Grice, Noreen Lake, Rhys Read, Elaine Tejcek, Susan Weinberg. Members Absent: Susan Burrows, Jerry Mahony. Also Present: Sandra Norlin, Carol Kidd, Leslie Steiner, Hector Marino, Carolyn Nakamura, L. Sue D’Hondt, Patricia Thompson. CONSIDERATION OF THE AGENDA.MOTION by Eldon Burk, seconded Susan Weinberg, to accept the agenda, as written. VOTE: AYES: All. NAYS: None. MOTION CARRIED. PUBLIC COMMENTS AND QUESTIONS.Leslie Steiner, Head of Public Information Services, reported that September is Library Card Signup Month. CITY COUNCIL COMMUNITY SERVICES COMMITTEE – Alderman Carla Brookman.Alderman Brookman was absent. CONSENT AGENDAMOTION by Rhys Read, seconded by Eldon Burk, to accept the Consent Agenda, as written. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by Rhys Read, seconded by Eldon Burk, to approve the Financial Reports for June 2005, as presented. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Following monthly reports to be reviewed and placed on file for audit: 1. Over the Counter Receipts $ 11,702.29 MOTION by Rhys Read, seconded by Eldon Burk, to approve, subject to audit, expenditures authorized by the Library Director and Board Representatives for library Warrant Registers as follows: June 06, 2005 $ 55,192.07 ROLL CALL VOTE: AYES: Burk, Ellicson, Grice, Lake, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. MOTION by Rhys Read, seconded by Eldon Burk, to approve, subject to audit, expenditures for salaries made by the Library Director as follows: June 09, 2005 $ 110,892.34 ROLL CALL VOTE: AYES: Burk, Ellicson, Grice, Lake, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. DIRECTOR’S REPORTNote: I have not received an official request for confidential
information since my last report. PERSONNEL New employees for June/July: Jill Franklin, fulltime Reference
Librarian. We are conducting interviews for the fulltime Circulation
Assistant position. STAFF DEVELOPMENT Our annual Inservice Day was, by all accounts, a successful
change of pace. Ninety-two staff members rode chartered buses to
McCormick Place to view the exhibits of library goods and services
as part of the ALA Annual Conference. We obtained free passes to the
exhibits from Demco, a longtime supplier of library supplies and
equipment. Martha Sloan chaired the staff committee who carefully
planned the day and provided an educational and enjoyable experience
for all attendees. Carol Kidd deserves special recognition for her
managing of all the logistical details, from chartering the buses,
obtaining the passes, preparing the applications in advance so that
our staff did not have to wait in long registration lines, to
shopping for and arranging for food for the day. Staff Bonus Awards were presented to Carol Kidd, Chris Posinger,
and Gail Bradley for the second quarter. They were nominated by
their colleagues and selected by me. In addition to our Inservice Day, several staff members attended
the full ALA Conference. On June 22 we held the second in series of Customer Service
programs for staff. Fifty-six staff members attended three
interactive presentations by Gail Johnson. We had excellent staff participation in both the 4th of July
Parade and for the Relay for Life event. PATRON SERVICES Our circulation was down slightly from last June, attributable in
part to our one day closing for Staff Inservice Day, which is
usually held in May. Thanks to our Summer Reading Club for children,
the print circulation for children is 69% of the total items
circulated. Nonprint items account for 53% of the adult circulation.
Overall, print items account for 54% of the items circulated in
June. Patrons used self-check to check out 25% of the items
circulated. The CCS shared catalog and circulation systems were taken down by
an intruder (hacker) on Thursday, July 7 and was not restored until
Monday, July 11. The CCS staff worked long hours and throughout the
weekend to take the painstaking steps to safely bring the system
back on line. No data was lost and no data was damaged. Our staff
also deserves credit for working as cheerfully as possible under
difficult circumstances. Attendance at Summer Reading Club programs has been especially
high, with 131 in attendance at the Knight and His Squire program
and 163 at Up, Up, Away. OTHER PROFESSIONAL ACTIVITIES I attended the ALA Annual Conference from June 24 through June
28, beginning with the preconference program on Advocacy. I attended
programs on using technology of the present to predict the future,
intellectual and religious freedom, anticipation of patron demands
of the 55 and older clientele, the bookcart drill team world
championship, and presented at a program on putting organizational
theory into practice. I also attended our tea for Volunteers on June
30, walked in the 4th of July Parade with the Library unit, and
attended the CCS Executive Committee meeting on July 13 and the NSLS
Program for Trustees also on July 13. I have accepted the invitation to be the pronouncer for the regional Senior Spelling Bee at the Maine Township center on August 2. OLD BUSINESS.Sandra Norlin reported that a copy of the library lease was sent to Attorney Gerard Dempsey for review. NEW BUSINESSThe Board reviewed Serving Our Public: Standards for Illinois Public Libraries, Chapter IX, “Facilities.” Noreen Lake asked Sandra Norlin if the library has a tornado shelter and Sandra Norlin responded that the hallway in the Circulation Services department workroom has been designated by the fire department as the safest place to be in the library in the event of a tornado. Rhys Read asked if the library has regular fire drills and Sandra Norlin responded that fire drills are held once a year. Mary Ellicson & Noreen Lake will attend the August 1 City Council meeting, Eldon Burk the August 15 meeting, Susan Weinberg the September 6 meeting and Rhys Read the September 19 meeting. MOBILE LIBRARY SERVICE TO ROSEMONTSandra Norlin reported that the agreement between the Des Plaines Public Library and the Village of Rosemont for Mobile Library Service to Rosemont will renew automatically on September 1, 2005, unless either party terminates the agreement. Sandra Norlin reported that costs to provide Mobile Library service to Rosemont have increased by 8.6% and that if the Board approves this increase the cost to Rosemont would be $11,539.00 per year. MOTION by Eldon Burk, seconded by Rhys Read, to renew the agreement with the Village of Rosemont to provide Mobile Library Service to Rosemont for 2005/2006 in the amount of $11,500.00, which is an increase of approximately 8.6% to cover the increased operating costs. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by Rhys Read, seconded by Mary Ellicson, to declare the following equipment surplus property and to dispose of the equipment according to library policy. VOTE: AYES: None. NAYS: None. MOTION CARRIED. Computers Serial Number Printer Serial Number Misc: 16 keyboards & 12 NEC monitor bases Sandra Norlin stated that the library would donate the equipment to Computers for Schools. LIBRARY CARDS FOR NON-RESIDENT CHILDREN IN DISTRICT 62Sandra Norlin reported that some of the children who attend Orchard Place school do not have library cards and are not able to check-out items from the Mobile Library when it is at the school. Sandra explained that the Village of Rosemont pays 75% toward the cost of a Des Plaines library card and asks Rosemont residents to pay the remaining 25%. Sandra also explained that most of these families can not afford to pay the 25%, which is $60.00 and that the Board, according to library law, does not have the authority to give free library cards to people who do not have libraries in their communities. Sandra stated that she has asked for financial assistance from the school district and Rosemont officials, but has not been successful. The Board asked Sandra Norlin to continue to ask for help from the Village of Rosemont and the school district. ANNOUNCEMENTSThe City of Des Plaines will begin working on a Strategic Plan and will be conducting focus groups. Sandra Norlin asked if the Board would participate. Eldon Burk, Rhys Read and Noreen Lake volunteered to be a part of the focus groups and Elaine Tejcek offered to be an alternate participant. NOMINATING COMMITTEEMOTION by Susan Weinberg, seconded by Eldon Burk, to reaffirm the slate of officers, Noreen Lake, President, William Grice, Vice President and Carol Kidd, Secretary, by acclamation. VOTE: AYES: All. NAYS: None. MOTION CARRIED. The officers took the Oath of Office. CORRESPONDENCESandra Norlin reported that Noreen Lake has signed the Consent to Terminate the Kenneth W. Downing Charitable Trust on behalf of the Library Board of Trustees and that US Bank will file the papers to begin the process of terminating the trust. The trust is being dissolved because the custodial fees are more than the interest earned. OTHERThe Finance Committee will meet on August 9, 2005 at 6:00PM. MOTION by Rhys Read, seconded by Susan Weinberg, to adjourn the regular meeting. VOTE: AYES: All. NAYS: None. MOTION CARRIED. The meeting adjourned at 7:50 PM. Minutes prepared by Carol Kidd. |
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