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Board MinutesBOARD OF TRUSTEES The regular meeting of the Des Plaines Public Library Board of Trustees was held in the second floor conference room on Tuesday, June 21, 2005. President Noreen Lake called the meeting to order at 7:02PM. Members Present: Susan Burrows, Mary Ellicson, Noreen Lake, Jerry Mahony, Rhys Read, Elaine Tejcek, Susan Weinberg. Members Absent: Eldon Burk, William Grice. Also Present: Sandra Norlin, Alderman Carla Brookman, Martha Sloan, Carol Kidd, Leslie Steiner, Hector Marino, Susan Plate. CONSIDERATION OF THE AGENDA.MOTION by Susan Burrows, seconded Susan Weinberg, to accept the agenda, as written. VOTE: AYES: All. NAYS: None. MOTION CARRIED. REPORT OUT EXECUTIVE SESSION REGARDING COMPENSATION OF SPECIFIC EMPLOYEE.Motion by Susan Burrows, seconded by Susan Weinberg, to accept the recommendation from the Executive Session meeting on June 7, 2005 on compensation of a specific employee. VOTE: AYES: All. NAYS: None. MOTION CARRIED. PUBLIC COMMENTS AND QUESTIONS.None. CITY COUNCIL COMMUNITY SERVICES COMMITTEE – Alderman Carla Brookman.Alderman Brookman was in attendance, but did not have a report. CONSENT AGENDAMOTION by Rhys Read, seconded by Susan Burrows, to accept the Consent Agenda, as written. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by Rhys Read, seconded by Susan Burrows, to approve the Financial Reports for May 2005, as presented. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Following monthly reports to be reviewed and placed on file for audit: 1. Over the Counter Receipts $ 12,887.79 MOTION by Rhys Read, seconded by Susan Burrows, to approve, subject to audit, expenditures authorized by the Library Director and Board Representatives for library Warrant Registers as follows: May 02, 2005 $ 56,763.15 ROLL CALL VOTE: AYES: Burrows, Ellicson, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. MOTION by Rhys Read, seconded by Susan Burrows, to approve, subject to audit, expenditures for salaries made by the Library Director as follows: May 12, 2005 $ 113,301.18 ROLL CALL VOTE: AYES: Burrows, Ellicson, Lake, Mahony,
Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. DIRECTOR’S REPORTNote: I have received no official requests for confidential patron information since the last report. PERSONNEL New employees for May 2005: Mike Menze, Circulation Assistant, Mona Sidhu, Page, Kathleen Konopasek, Circulation Clerk, Vincenzo Brunetti, Page, Michael Chiovari, Technology Page, and Devangi Patel, Page. Resignation/Separations: Suriyakala Samikkannu, Page II, Amber Creger, Readers’ Services Assistant, and MunMun DasGupta, Page. We have completed our search for full time Reference Librarian I in the Adult Services Department and are waiting for confirmation of the appointment. We have begun the search for full time Circulation Assistant. We anticipate that it will take six to eight weeks to complete the process. STAFF DEVELOPMENT Over 90 staff will attend the trip to the ALA Annual Conference on June 27 for the annual Inservice Day. The plans for the 4th of July Parade participation are underway. Susan Farid is chairing the staff committee. July 1 is the deadline for applications for tuition reimbursement. On Wednesday, June 8, the Department Heads took our annual field trip to Oak Park for a morning tour of the new Oak Park Public Library and an afternoon tour of the Frank Lloyd Wright home and studio. PATRON SERVICES Since registration for Summer Reading Clubs opened on June 5, 573 children, 65 teens, and 44 adults have enrolled. All free tickets for Ravinia were given out on the first day of availability. Since June 1 24 people have registered for the eaudiobook accounts and have checked out 29 eaudiobooks. Most people learned about the program through our summer newsletter. The Chicago Tribune has prepared a story on David Whittingham’s memoir writing program for men. Attendance for the Knight and His Squire program on Saturday, June 11 was over 130. The “From Rosie to Roosevelt” film/discussion program series attracted over 80 people in its first two weeks. We provided staging areas for the Taste of Des Plaines artists and performers. Early arrivals and late departures on Saturday and Sunday required security personnel for 12 1/2 extra hours. Our Sister Library Committee has begun work on a bilingual home page that reflects our partnership with the Benjamin Franklin library in Guadalajara, Mexico. We have submitted two grant applications through the Illinois State Library SLTA grant program by the June 17 deadline. The grants will be awarded in September. This month our circulation increased by 6.49% over last May. Fifty-three per cent of circulation was print items overall. From the adult collection, print circulation was 47% and from the youth services collection the print circulation was 67%. It is interesting to note that print items make up 86% of our collection and 53% of the circulation. People used self-check for 22% of all circulation at the main library. It is interesting to note that as in person patron service decreases, remote and in library use of our online databases has increased by 90% over last May. OTHER PROFESSIONAL ACTIVITIES I have spent considerable time researching, writing, and preparing for the presentation I will give at the ALA Annual Conference on Saturday, June 25. I attended a Taste of Des Plaines meeting on May 25, LCN Executive Committee meetings on May 19 and June 16, reviewed the District 62 Minigrant applications, attended the Friends of the Library meeting on May 24, the CCS Governing Board Meeting on May 25, and the NSLS Public Library Administrators’ Forum on June 15. I also visited the morning Learn to Read Class for their last day of session celebration on June 1. OLD BUSINESS.The Board viewed sample bricks from the 841 Graceland Avenue library building to determine a price. The Finance Committee made a recommendation to price the bricks at $15.00 for the first engraved brick and $10.00 for each additional brick purchased at the same time. MOTION BY Committee to sell the bricks from the 841 Graceland Avenue library building at $15.00 for the first engraved brick and $10.00 for each additional brick purchased is $10.00, per order. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Susan Burrows asked if the clock tower could be imprinted on the plaque. Sandra Norlin will ask Rebel Trophies if that can be done and what the cost would be. The Board asked Sandra Norlin to come up with a plan to market the bricks. There are 3,000 bricks and Sandra Norlin will order 100 plaques for the bricks. Sandra Norlin reported that library attorney Ellen Yearwood received a copy of the official letter of complaint from the Law Office of Peter J. Latz who is representing US Bank requesting the dissolution of the Kenneth W. Downing Charitable Trust. Sandra Norlin stated that Ellen Yearwood had drawn up a letter of complaint requesting the dissolution of the Kenneth W. Downing Charitable Trust and asked that the library board president sign the complaint. MOTION by Rhys Read, seconded by Susan Weinberg to direct library Board President Noreen Lake to sign the complaint to dissolve the Kenneth W. Downing Charitable Trust. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by Susan Weinberg, seconded by Rhys Read, to move VIII. New Business. A. Reviewing Serving Our Public: Standards for Illinois Public Libraries, Chapter II, “Governance and Administration” to VIII. New Busines. H. VOTE: AYES: All. NAYS: None. MOTION CARRIED. NEW BUSINESSMOTION by Rhys Read, seconded by Susan Weinberg to approve the regular monthly Board of Library Trustees meeting dates, every month except January 2006, which would convene at 4:00 PM, for the period August 2005 through July 2006. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by Susan Burrows, seconded by Rhys Read to increase the Non-Resident Fee from $215.00 per family per year to $240.00 per family per year for the period July 1, 2005 through June 30, 2006. MOTION by Rhys Read, seconded by Mary Ellicson, to approve the Illinet/OCLC Services Program Renewal Agreement FY2006 in an amount not to exceed $6,026.66, which is in the best interest of the library. ROLL CALL VOTE: AYES: Burrows, Ellicson, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. Rhys Read asked that City Manager David Niemeyer attend an upcoming board meeting to explain proposed costs to the library for services provided by the City of Des Plaines. The Board discussed presenting the library lease to the library’s attorney for review regarding fees being charged to the library for services provided by the City of Des Plaines. MOTION by Jerry Mahony, seconded by Mary Ellicson, to have the library’s attorney review the library lease to interpret a specific paragraph. VOTE: AYES: Burrows, Ellicson, Lake, Mahony, Tejcek, Weinberg. NAYS: Read. MOTION CARRIED. The Board directed Sandra Norlin to obtain pricing for services currently being provided by the City of Des Plaines. Sandra was asked to include the cost for outsourcing specific services in the proposed 2006 budget. MOTION by Susan Burrows, seconded by Jerry Mahony, to approve the library subscription Reference USA in an amount not to exceed $11,022.00, which is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Burrows, Ellicson, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. Sandra Norlin reported that the Friends of the Library approved over $7,000 for the purchase of a new piano for the library. ANNOUNCEMENTSSandra Norlin reported that the July 5 City Council meeting has been rescheduled for July 11 due to the July 4th holiday. Sandra Norlin reported that she received a complaint about the picture book, Up, Up, Down. NOMINATING COMMITTEEMOTION by Susan Burrows, seconded by Susan Weinberg, to approve the slate of officers, Noreen Lake, President, William Grice, Vice President and Carol Kidd, Secretary, by acclamation. VOTE: AYES: All. NAYS: None. MOTION CARRIED. OTHERSusan Weinberg reported that on the fourth floor inappropriate pictures were being printed to the library printers and Susan asked what procedures are followed in these cases. Sandra Norlin replied that patrons are informed that this activity violates library policy. The patrons may be asked to leave the library or are banned from the library if they do not comply. The board discussed and reviewed Serving Our Public: Standards for Illinois Public Libraries, Chapter II, “Governance and Administration”, which is a requirement for the Per Capita Grant applications for the fiscal years 2006 – 2008. Sandra Norlin stated that North Suburban Library Systems will offer programs for trustees and Noreen Lake encouraged Board attendance and said that the programs were very worthwhile. EXECUTIVE SESSIONMOTION by Rhys Read, seconded by Jerry Mahony, to enter into an Executive Session at 8:20 PM to discuss Compensation of Specific Employee and Semi-Annual Review of Executive Session Minutes. Vote: Ayes: All. Nays: None. MOTION CARRIED. The regular session reconvened at 9:00PM and was called to order by President Noreen Lake. MOTION by Susan Weinberg, seconded by Susan Burrows, to concur with consensus in Executive Session that the following Executive Session minutes no longer require confidential treatment and are available for public inspection: July 19, 1995 – Acquisition of Smuk Property. And further concur with consensus in Executive Session that the need for confidentiality still exists as to all or part of the remaining Executive Session minutes. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by Jerry Mahony, seconded by Rhys Read, to adjourn the regular meeting. VOTE: AYES: All. NAYS: None. MOTION CARRIED. The meeting adjourned at 9:04PM. Minutes prepared by Carol Kidd. |
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