|
|
|
|
Board MinutesBOARD OF TRUSTEES The regular meeting of the Des Plaines Public Library Board of Trustees was held in the second floor conference room on Tuesday, May 17, 2005. President Noreen Lake called the meeting to order at 7:07PM. Members Present: Eldon Burk, Susan Burrows, Mary Ellicson, Noreen Lake, Jerry Mahony, Rhys Read, Elaine Tejcek, Susan Weinberg. Members Absent: William Grice. Also Present: Sandra Norlin, Alderman Carla Brookman, Martha Sloan, Carol Kidd, Leslie Steiner, Hector Marino, Sue D’Hondt, Wayne Serbin. CONSIDERATION OF THE AGENDA.MOTION by Rhys Read, seconded Eldon Burk, to accept the agenda, as modified. VOTE: AYES: All. NAYS: None. MOTION CARRIED. PUBLIC COMMENTS AND QUESTIONS.None. CITY COUNCIL COMMUNITY SERVICES COMMITTEE – Alderman Carla Brookman.Alderman Brookman was in attendance, but did not have a report. CONSENT AGENDAMOTION by Eldon Burk, seconded by Susan Weinberg, to accept the Consent Agenda, as written. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by Eldon Burk, seconded by Susan Weinberg, to approve the Financial Reports for April 2005, as presented. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Following monthly reports to be reviewed and placed on file for audit: 1. Over the Counter Receipts $ 11,554.73 MOTION by Eldon Burk, seconded by Susan Weinberg, to approve, subject to audit, expenditures authorized by the Library Director and Board Representatives for library Warrant Registers as follows: April 04, 2005 $ 52,379.83 ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. MOTION by Eldon Burk, seconded by Susan Weinberg, to approve, subject to audit, expenditures for salaries made by the Library Director as follows: April 14, 2005 $ 111,187.35 ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. DIRECTOR’S REPORTNote: I have received no official requests for confidential patron information since the last report. PERSONNEL New employees for April/May, 2005 are Sidra Khan and Amanda Simmons, Project Next Generation Peer Mentors (Temporary position) and Suranjana Bhowmick, Circulation Services Page. Resignations/Separations: MunMun DasGupta and Ivan Ruiz, Pages; Michael Kaski, Circulation Clerk, and Gamal Dillard, Technology Page. We have completed the interview process for the Reference Librarian position. We received 123 applications and interviewed 21 candidates. We will complete the eligibility list when the backgrounds checks have been completed. STAFF DEVELOPMENT Gail Johnson of Face to Face Communications met with 60 staff members on May 12. These meetings are part of the year long contract with Ms. Johnson to provide in depth training on customer service. Veronica Schwartz is heading the committee to plan for the library’s team and fundraising efforts for Relay for Life, which will be held on June 24/25 this year. The committee has already raised $516 through a bake sale and denim day. The Department Heads have begun a new weekly meeting format and communication method as a result of our consultation with Miriam Pollack. PATRON SERVICES The library’s 2005 Battle of the Books was a roaring success, with over 150 4th through 8th graders in attendance. The program was organized by Judy Reiss of the Youth Services Department. Preparations for the two grant applications are well underway. We are applying for a “Libraries Leading the Way” grant to train library staff and other community agency staff to facilitate “community conversations” on topics of public interest. We are also applying for a “Weed and Feed” grant to build up our non-fiction collection in Spanish and other languages. The Mobile Library Schedule will be printed in Spanish this year for the first time. The modifications to the computer lab have been completed, including new projection equipment. This room will now be dedicated to computer classes for public and staff. Our library’s patrons were the heaviest users of the online, real-time reference service My WebLibrarian in April. Please notice that so far in 2005, 15,368 people have attended meetings and programs at the library. We have had 211,265 visits to our website in the first three months of 2005. We have included a new statistical report on the top ten most visited pages in our website. OTHER PROFESSIONAL ACTIVITIES I attended the CCS Executive Committee meeting on 4/20, the Library Cable Network Executive Committee meeting on 4/21, and the Public Library Administrators’ Forum on 4/22. I also participated in the NSLS Reciprocal Borrowing Task Force meeting on 4/22. I attended the NSLS Board meeting on 4/25, the Friends of the Library Roundtable meeting on 4/26, meeting of the CCS Database Task Force and a preparatory meeting for attendees of the National Library Advocacy Day held at NSLS on 4/27, and the Des Plaines Volunteer Service Awards Banquet on 4/28. From 5/2 through 5/4 I participated in the Library Advocacy Day in Washington, DC. I attended the Board Finance Committee meeting on 5/9, the VITA Volunteer Recognition Dinner on 5/10, the CCS Executive Committee meeting on 5/11 and a workshop on new ways to express the value of libraries at NSLS on 5/12. I am currently involved in strategy, policy, and procedural discussions on the topic of resource sharing in three different arenas. As incoming President of the CCS Governing Board I am working at the executive committee level to formulate policies addressing how local libraries’ decisions to limit access to non-residents impact other libraries in the CCS system. As chair of the CCS Database Management Committee, I am presiding over meetings to streamline the way individual libraries describe their collections so that there is more uniformity in the database, which will make it easier for patrons and staff to search the CCS-wide catalog. As a member of the Reciprocal Borrowing Task Force I am helping to rewrite the RBP tenets for NSLS, with an emphasis on encouraging resource sharing. My first experience as a library lobbyist in Washington, DC was
energizing, inspiring, and productive. I think the networking that
Noreen and I did among trustees and librarians, the contacts we made
with congressional staff, the knowledge we gained about library
issues, and the knowledge and practice of lobbying protocol we
gained were the benefits of our efforts. The program was
well-organized by the ILA staff and the ALA Washington office staff.
Representative Jan Schakowsky was especially attentive to our
concerns and supportive of our efforts. NEW BUSINESSMOTION by Rhys Read, seconded Elaine Tejcek, to accept the Illinois Public Library Annual Report (IPLAR), as prepared. Vote: Ayes: All. Nays: None. MOTION CARRIED. Sandra Norlin explained that the library’s cost for Library Cable Network has been reduced because of a correction to the population count made by the U.S. Census Bureau for Des Plaines. MOTION by Eldon Burk, seconded by Susan Burrows, to approve payment to Library Cable Network in the amount of $30,181.00, which is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. Sandra Norlin reported that bids for the Janitorial Contract for the Des Plaines Public Library and Mobile Library were opened on May 13, 2005 and that Perfect Cleaning Services, Inc. submitted the lowest bid in the amount of $2,995/month. MOTION by Rhys Read, seconded by Mary Ellicson, to accept the bid from Perfect Cleaning Services, Inc. in the amount of $2,995/month for three years, which was the lowest bid and is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Burk, Burrows, Lake, Mahony, Read, Weinberg. NAYS: None. MOTION CARRIED. Rhys Read reported that the Finance Committee met on May 9, 2005 and that 2,000 bricks from the 841 Graceland building will be donated to the library to be used for a fundraiser. Sandra Norlin reported that Rebel Trophies would manufacture a small plaque for $3.00 that could be affixed to the brick. Eldon Burk stated that the bricks will be cleaned before being donated to the library and Alderman Brookman volunteered to have a brick from the 841 Graceland building delivered to Sandra Norlin. Rhys Read asked that discussion about selling the bricks be tabled until next month when the Board could actually look at one of the bricks. Mary Ellicson will attend the June 6 City Council meeting, Susan Weinberg the June 20 meeting, Eldon Burk the July 5 meeting and Jerry Mahony the July 18 meeting. Sandra Norlin reported that the fundraiser “Do the Dewey” raised $8,309.54 and that the library would receive one-half of that amount. Sandra asked for Board approval to host the fundraiser next year. MOTION by Susan Weinberg, seconded by Rhys Read, to
continue the “Do the Dewey” fundraiser in 2006 on April 22. VOTE:
AYES: All. NAYS: None. MOTION CARRIED. Sandra Norlin asked Board members to consider entering into a Sister Libraries agreement with the Benjamin Franklin Library in Guadalajara, Mexico. Sandra explained that the partnership would be of mutual benefit to both libraries. MOTION by Eldon Burk second Mary Ellicson to authorize Library Board President Noreen Lake to enter into a Sister Libraries agreement with the Benjamin Franklin Library in Guadalajara, Mexico. VOTE: AYES: All. NAYS: None. MOTION CARRIED. ANNOUNCEMENTSSandra Norlin invited the Board to join the library’s Relay for Life team on June 24 and 25 to raise money for cancer research. President Lake invited the Board to attend the ALA Annual Conference on June 24 for beginning advocates. Noreen Lake reminded the Board that for the FY2006 Per Capita Grant the Board must review and report on progress in meeting Chapter 11, “Governance and Administration”, and Chapter IX, “Facilities”, of Servicing Our Public: Standards for Illinois Public Libraries, Revised Edition. The Board will discuss this at their June and July Board meetings. NOMINATING COMMITTEESusan Weinberg stated that the Nominating Committee recommends Noreen Lake, President, William Grice, Vice President and Carol Kidd, Secretary for 2005/2006. CORRESPONDENCESandra Norlin reported that the library’s attorney, Ellen Yearwood, will send documents needed to transfer the Downing Trust to the Library Community Foundation for Noreen Lake to sign. OTHERNoreen Lake and Sandra Norlin reported on their attendance at the Library Advocacy Days in Washington D.C. Noreen Lake suggested that a Board member attend each year to represent the Des Plaines Public Library. Jerry Mahony asked Alderman Brookman if official parking stickers could be obtained for Board members. Alderman Brookman stated that she would ask the Director of Finance, Jim Egeberg, for parking stickers for the Board. President Lake asked if the library newsletter, Foreword, could be sent to local and state representatives in our area. Leslie Steiner, Head of Public Information Services, stated that she would send the library newsletter to the representatives. Elaine Tejcek left the meeting at 8:30pm. The regular meeting adjourned at 8:35PM. EXECUTIVE SESSIONMOTION by Rhys Read, seconded by Susan Burrows, to enter into an Executive Session at 8:40 PM to discuss Compensation of Specific Employee. Vote: Ayes: All. Nays: None. MOTION CARRIED. The regular session reconvened at 8:53 PM and was called to order by President Noreen Lake. MOTION by Susan Burrows, seconded by Eldon Burk, to adjourn the regular meeting. VOTE: AYES: All. NAYS: None. MOTION CARRIED. The meeting adjourned at 8:53PM. Minutes prepared by Carol Kidd. |
 |
 |
|||
 |
 |
 |
||||
 |
|
|||||
 |
 |
 |
||||
 |
||||||
 |
 |
 |
 |
 |
 |
 |
