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Board MinutesBOARD OF TRUSTEES The regular meeting of the Des Plaines Public Library Board of Trustees was held in the second floor conference room on Tuesday, April 19, 2005. President Noreen Lake called the meeting to order at 7:01 PM. Members Present: Eldon Burk, Susan Burrows, Noreen Lake, Jerry Mahony, Rhys Read, Susan Weinberg. Members Absent: Mary Ellicson, William Grice, Elaine Tejcek. Also Present: Sandra Norlin, Alderman Carla Brookman, Martha Sloan, Carol Kidd, Leslie Steiner, Hector Marino, Debra Walusiak, Jim Wozny, Carol Shannon, Linda Forman, L. Sue D’Hondt, Patricia Thompson. CONSIDERATION OF THE AGENDA.MOTION by Eldon Burk, seconded by Susan Burrows, to amend the agenda by moving VII. New Business. A. Special Events Commission [New Year’s Eve Celebration Proposal] to III. Public Comments and Questions. VOTE: AYES: All. NAYS: None. MOTION CARRIED. PUBLIC COMMENTS AND QUESTIONS.Jim Wozny, Special Events Commission, asked for Board approval to proceed as last year to host a portion of the City of Des Plaines New Year’s Eve Celebration at the library. MOTION by Eldon Burk, seconded by Susan Burrows, to proceed as last year for the request by the Special Events Commission to hold a portion of the City of Des Plaines New Year’s Eve celebration at the library. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Debra Walusiak presented a certificate of appreciation to the Board and thanked them for their donation of food items to the Self-Help Closet and Pantry of Des Plaines. Debra reported that the Des Plaines Public Library Board of Trustees came in third in the food collection contest held in February. CITY COUNCIL COMMUNITY SERVICES COMMITTEE – Alderman Carla Brookman.Alderman Brookman in attendance, but did not have a report. CONSENT AGENDAMOTION by Rhys Read, seconded by Susan Weinberg, to accept the Consent Agenda, as written. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by Rhys Read, seconded by Susan Weinberg, to approve the Financial Reports for March 2005, as presented. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Following monthly reports to be reviewed and placed on file for audit: 1. Over the Counter Receipts $ 10,177.96 MOTION by Rhys Read, seconded by Susan Weinberg, to approve, subject to audit, expenditures authorized by the Library Director and Board Representatives for library Warrant Registers as follows: March 07, 2005 $ 40,389.14 ROLL CALL VOTE: AYES: Burk, Burrows, Lake, Mahony, Read,
Weinberg. NAYS: None. MOTION CARRIED. MOTION by Rhys Read, seconded by Susan Weinberg, to approve, subject to audit, expenditures for salaries made by the Library Director as follows: March 03, 2005 $ 110,359.60 ROLL CALL VOTE: AYES: Burk, Burrows, Lake, Mahony, Read, Weinberg. NAYS: None. MOTION CARRIED. DIRECTOR’S REPORTNote: I have received no official requests for confidential patron information since the last report. PERSONNEL New employees for March/April 2005: Francisco Correa, IT Assistant; Technology Pages Gamal Dillard, Liezl Oliveros, Raul Silvestry, Brian Szewczyk, and James Westen, Computer Services. Resignations/separations: Ana Patino, Circulation Services Clerk. STAFF DEVELOPMENT I awarded the first quarter Employee Bonus Awards on April 7. The winners are Jairo Barbosa, Margie Borris, and Mike Brouillette. I received 17 nominations for 14 employees. Each winner received a $250 cash bonus. All nominees were notified and copies of their nominating letters were placed in their personnel files. Several staff members are attending the annual Reaching Forward Conference for library assistants on April 15. Plans are underway for the June 27 bus trip to the ALA Annual Conference exhibits at McCormick Place. PATRON SERVICES I received a Citizen’s Request for Reconsideration form regarding a book in the High School collection. The patron requested that because of its title the book be moved to the adult fiction collection. Circulation increased slightly over last March, but maintains a net decrease in the year to date activities. Audio visual materials accounted for 45% of the total circulation, 31% of children’s materials and 53% of adult. Please note the large decrease in circulation of videocassettes and the increase in DVD circulation. Patrons used self checkout for 23% of the items circulated. Use of our online databases increased by 133% over March of 2004 and use of our meeting rooms increased by 11%. Our community outreach activities involve services to Spanish speaking residents, including a survey of these residents and meetings with Spanish speaking business owners. Preschool visits to children and a program for teachers, remote access use of our databases, programs at the new Senior Center, and visits to senior care facilities are other activities that have increased in use or have been added as services to our community. OTHER PROFESSIONAL ACTIVITIES Since March 15 I have represented the library at a Taste of Des
Plaines Organizing meeting on 3/26, the Library Cable Network
Executive Committee meeting on 3/17, the Maine West student
government presentation, SLURP meeting, and the NSLS Awards Banquet
on 3/18, the Friends of the Library Roundtable meeting on 3/22, the
CCS Governing Board meeting on 3/23, the NSLS Board meeting on 3/28,
a Center of Concern fundraiser organizing meeting on 4/6, an MSLS
Board Finance Committee meeting on 4/11, the Friends Wishlist
committee meeting and Mayor Arredia’s reception on 3/12, and the
Reaching Forward conference on 4/15. NEW BUSINESSMOTION by Eldon Burk, seconded by Jerry Mahony, to approve payment to Embury, Ltd. in the amount of $5,500.00 for the purchase of one double-sided CD gondola and two slat wall end panels in the amount of $5,500.00, which is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Burk, Burrows, Lake, Mahony, Read, Weinberg. NAYS: None. MOTION CARRIED. Sandra Norlin distributed a list of obsolete or damaged computers, monitors, printers and terminals and asked for board approval to declare these items surplus property. Sandra reported that these items will be offered to not for profit agencies and local schools. MOTION by Rhys Read, seconded by Susan Weinberg, to declare the following equipment surplus property and to dispose of the equipment according to library policy. VOTE: AYES: All. NAYS: None. MOTION CARRIED.
Monitors Printers Terminals Sandra Norlin asked for Board approval to purchase 30 desktop computers and monitors from Dell Marketing at a cost of $29,992.40. Sandra reported that this is a 2005 budgeted expense. Eldon Burk asked if there were any problems with the Dell computers the library currently owns and Hector Marino replied that there have been some problems with this equipment, but that Dell is correcting the problems. MOTION by Eldon Burk, seconded by Jerry Mahony, to purchase 30 Dell desktop computers and monitors in an amount not to exceed $29,992.40, which is in the best interest of the Des Plaines Public Library that bid procedures be waived. ROLL CALL VOTE: AYES: Burk, Burrows, Lake, Mahony, Read, Weinberg. NAYS: None. MOTION CARRIED. The Executive Committee will meet in Executive Session after the May 17, 2005 board meeting to discuss the Director’s Review. President Noreen Lake asked for volunteers to serve on the nominating committee. Susan Burrows, Susan Weinberg and Jerry Mahony offered to serve on the Committee. Eldon Burk reported that R. Franczak & Associates donated 2,000 bricks from the old library and stated that the bricks will be used for fundraising purposes. The Finance Committee will meet on Monday, May 9, 2005 to discuss how to market these donated bricks. Eldon Burk asked the Board to consider having a time capsule inserted into a cornerstone of the new library building. Alderman Brookman suggested that Eldon contact either Tim Bleuher in Community & Economic Development or Tim Oakley in Engineering to discuss the feasibility of this idea. ANNOUNCEMENTSSandra Norlin reported that the “Do the Dewey” fundraiser netted profits of approximately $6,500.00. The funds will be divided between the Des Plaines Rotary Foundation and the Des Plaines Public Library Foundation. Eldon Burk thanked staff for their participation in the “Do the Dewey” fundraiser. Eldon asked Sandra Norlin to prepare letters of thank you to the Maine West Key Club members who volunteered to work at the fundraiser. President Noreen Lake and Library Director Sandra Norlin will attend the National Library Legislative Days in Washington, D.C. on May 3 and 4. Sandra Norlin reported that a check in the amount of $500.00 was received from the Library Courte Condominium Association in appreciation of meeting room use. Sandra Norlin reported that recommendations made by the Board at their October 19, 2004 building walkthrough have been completed. Sandra reported that shock-absorbent flooring has been installed in areas of the library where staff stands for long periods of time. Sandra also reported that the cable that was wrapped around a pillar in the circulation area has been removed and that the wall space originally designated for public pay telephones has been modified for the debit card stations. Sandra also reported that the noise levels in the library continue to be monitored by the Building and Security Services staff. MOTION by Rhys Read, seconded by Susan Weinberg, to adjourn the regular meeting. VOTE: AYES: All. NAYS: None. MOTION CARRIED. The meeting adjourned at 7:49PM. Minutes prepared by Carol Kidd. |
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