|
|
|
|
Board MinutesBOARD OF TRUSTEES The regular meeting of the Des Plaines Public Library Board of Trustees was held in the second floor conference room on Tuesday, December 20, 2005. President Noreen Lake called the meeting to order at 7:03 PM. Members Present: Eldon Burk, Susan Burrows, Mary Ellicson, William Grice, Jerry Mahony, Noreen Lake, Susan Weinberg. Members Absent: Rhys Read, Elaine Tejcek. Also Present: Sandra Norlin, Martha Sloan, Hector Marino, Leslie Steiner, Carol Kidd, Wayne Serbin, George Magerl. CONSIDERATION OF THE AGENDA.MOTION by Susan Burrows, seconded Mary Ellicson, to accept the agenda, as amended. VOTE: AYES: All. NAYS: None. MOTION CARRIED. President Lake asked to amend the agenda by adding Roll Call Attendance as item III. President Lake asked that Roll Call be a permanent addition. To ensure an accurate record, President Lake will verbally acknowledge the time a Board member enters or leaves a meeting. PUBLIC COMMENTS AND QUESTIONS.None. CITY COUNCIL COMMUNITY SERVICES COMMITTEE – Alderman Carla Brookman.Alderman Brookman was in attendance, but did not give a report. CONSENT AGENDAMOTION by Susan Weinberg, seconded by William Grice, to accept the Consent Agenda, as written. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by Susan Weinberg, seconded by William Grice, to approve the Financial Reports for November 2005, as presented. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Following monthly reports to be reviewed and placed on file for audit: 1. Over the Counter Receipts $ 12,733.07 MOTION by Susan Weinberg, seconded by William Grice, to approve, subject to audit, expenditures authorized by the Library Director and Board Representatives for library Warrant Registers as follows: November 07, 2005 $ 59,826.80 ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Grice, Lake, Mahony, Weinberg. NAYS: None. MOTION CARRIED. MOTION by Susan Weinberg, seconded by William Grice, to approve, subject to audit, expenditures for salaries made by the Library Director as follows: November 09, 2005 $ 118,087.32 ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Grice, Lake, Mahony, Weinberg. NAYS: None. MOTION CARRIED. MOTION by Susan Weinberg, seconded by William Grice, to accept the Building and Grounds Committee meeting minutes, as written. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by Committee, to approve changes to the library Collection Development Policy B-1 through B-7 and to make additional changes to the policy language and syntax as discussed. VOTE: AYES: All. NAYS: None. MOTION CARRIED. DIRECTOR’S REPORTPlease note: I have received no official requests for confidential information since my last report. PERSONNEL New employees for November/December 2005 are: Rodolfo Espinoza and Adam Bartnik, part-time Technology Pages. Resignations/Separations for the same period are: Francisco Correa, part-time IT Assistant, and Brian Szewczyk, part-time Technology Page. STAFF DEVELOPMENT Our annual staff holiday party was held December 13. Department Heads prepared and served a brunch for the staff, contributing the ingredients and the preparation time. We used the $50 collected from the Trustees, the $250 from the Friends of the Library, and approximately $100 from the vending machine income to fund the party. Over 80 staff members attended. Noreen Lake, representing the Board of Trustees, and Mike Lake, representing the Friends of the Library helped with serving the food. We were entertained by Rich Gross, who demonstrated the art of juggling and taught interested staff members the rudiments of the art. PATRON SERVICES November’s increase in circulation brings us closer in line with the 2004 rates. In fact, we have surpassed the million circulation mark again as of December 12. Of this month’s total circulation, 52% was of print materials. Of the circulation of Children’s materials, 68% was print; of the adult materials, 45% was print. Patrons used the self-check equipment to check out 20% of the items circulated from the main library. Our collection contains 260,896 books; 22,877 audio discs; and 20,348 videos. We no longer purchase videocassettes because of the demand for DVDs and the diminishing availability of films on tape. Our cardholders represent nearly 62% of the population of Des Plaines, a slight increase over this month in 2004. We are once again forming a partnership with the Chamber of Commerce to encourage local retailers to give special discounts or gifts to library cardholders during the month of April. Please note the two areas of increased activity are patron use of the online databases (49.9%) and attendance at meetings and programs (31.1%). The library is participating in the DP Park District’s Lake Wonderland tree decorating program this year. Veronica Schwartz organized the library’s entry. OTHER PROFESSIONAL ACTIVITIES I met with the Friends of the Library Wishlist Committee for a preliminary discussion of staff requests for Friends donations on 11/16; attended the Library Cable Network Executive Committee Meeting and the Chamber of Commerce Membership luncheon on 11/17; hosted the SLURP Directors’ meeting on 11/18; attended the Friends of the Library Roundtable Meeting on 11/22; attended the North Suburban Library System Board of Directors meeting on 11/28; chaired the Do the Dewey organizing meeting on 11/29; chaired the CCS Governing Board meeting on 11/30; attended the City Tree Lighting ceremonies on 12/2 and the Library Community Foundation meeting on 12/3; attended the Chamber of Commerce Board Meeting on 12/8, the Oakton Community College Area Planning Council meeting on 12/13, the SLURP Directors’ annual luncheon on 12/16, and the Library Cable Network Executive Committee meeting on 12/20. I have accepted an invitation to join the Chamber of Commerce Board of Directors. My two-year term begins in January. NEW BUSINESSSusan Weinberg will write the next article from the Board for the library newsletter Foreword. The Board discussed whether fees should be charged to outside community groups for meeting room use and decided that charging for meeting room use would not be in the best interest of the library because the library is used as a community meeting place. MOTION Eldon Burk, seconded by Jerry Mahony, to make no changes to library policy C-7 Public Meeting Room Use. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Sandra Norlin reported that the North Suburban Library System (NLSL) Reciprocal Borrowing Program: Goals and Policies was revised on November 28, 2005. Sandra Norlin asked for Board approval to adopt the changes made. MOTION by Eldon Burk, seconded by Susan Weinberg, that the Des Plaines Public Library endorse and adopt the North Suburban Library System Reciprocal Borrowing Program: Goals and Policies, as revised November 28, 2005. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Sandra Norlin invited the Board to attend the North Suburban Library System Legislative Breakfast on Monday, February 20, 2006. Sandra Norlin asked for Board approval for payment to the College
of DuPage in the amount of $5,000 for training library staff and
partners in the National Issues Forum (NIF) style of public forums,
which is required for the LSTA grant [Building Community Through
Creative Conversations] awarded to the Des Plaines Public Library. MOTION by Susan Burrows seconded by William Grice, to approve payment to College of DuPage in the amount of $5,000.00, which will be paid for from funds from the Library Services and Technology Act (LSTA) Grant, “Building Community Through Creative Conversations”, which is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Grice, Lake, Mahoney, Weinberg. NAYS: None. MOTION CARRIED. MOTION by Susan Weinberg, seconded by Susan Burrows, to approve the transfer of funds within the 2005 Library Budget to cover all 2005 appropriation deficit categories and to transfer any remaining balance to the Library Fund for 2006. ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Grice, Lake, Mahony, Weinberg. NAYS: None. MOTION CARRIED. MOTION by Susan Weinberg, seconded by Susan Burrows, to approve the 2006 appropriation and the 2005 levy and to direct Carol Kidd to deliver the information to the City of Des Plaines. ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Grice, Lake, Mahony, Weinberg. NAYS: None. MOTION CARRIED. Sandra Norlin asked for Board approval to purchase a public wireless antenna, which includes installation, from Waveteam in an amount not to exceed $7,500.00. Hector Marino explained that this antenna would provide wireless access to patrons on all floors of the library and that even though service would be wireless, all computers would continue to be filtered. MOTION by Jerry Mahony, seconded by Susan Weinberg, to approve payment to Wave Team for the purchase of a public wireless antenna, which includes installation, at a cost not to exceed $7,500.00, which is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Grice, Lake, Mahoney, Weinberg. NAYS: None. MOTION CARRIED. ANNOUNCEMENTSSandra Norlin stated that she nominated the board for the North
Suburban Library System’s Trustee of the Year award, but her
nomination was not accepted because the award is for an individual
board member. Sandra also stated that Ralph and Mary Minnis were
nominated for the NSLS Volunteer of the Year. OTHERMOTION by Susan Burrows, seconded by William Grice, to reconsider the Management Committee resolution from the consent agenda. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by Susan Burrows, seconded by William Grice to make additional changes to the Collection Development Policy language and syntax as given to staff by members of the Board of Trustees. VOTE: AYES: All. NAYS: None. MOTION CARRIED. EXECUTIVE SESSIONMOTION by Eldon Burk, seconded by Mary Ellicson, to enter into an Executive Session at 8:23 PM to discuss Semi-Annual Review of Executive Session Minutes, Probable or Imminent Litigation, Compensation, Discipline or Performance of a Specific Employee. VOTE: Ayes: All. Nays: None. MOTION CARRIED. The regular session reconvened at 9:57 PM and was called to order by President Noreen Lake. EXECUTIVE SESSION ACTIONMOTION by Susan Burrows, seconded by William Grice, to concur with the consensus in Executive Session that the following Executive Session minutes no longer require confidential treatment and are available for public inspection: January 6, 2004 – Deliberations concerning Salary Schedules for
One or More Classes of Employees. And further concur with consensus in Executive Session that the need for confidentiality still exists as to all or part of the remaining Executive Session minutes. ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Grice, Lake, Mahony, Weinberg. NAYS: None. MOTION CARRIED. Motion by Susan Weinberg, seconded by Susan Burrows, to affirm the decisions made during Executive Session pertaining to Probable or Imminent Litigation. ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Grice, Lake, Mahony, Weinberg. NAYS: None. MOTION CARRIED. MOTION by Susan Burrows, seconded by Susan Weinberg, to adjourn the regular meeting. VOTE: AYES: All. NAYS: None. MOTION CARRIED. The meeting adjourned at 9:59 PM. Minutes prepared by Carol Kidd. |
 |
 |
|||
 |
 |
 |
||||
 |
|
|||||
 |
 |
 |
||||
 |
||||||
 |
 |
 |
 |
 |
 |
 |
