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Board MinutesBOARD OF TRUSTEES The regular meeting of the Des Plaines Public Library Board of Trustees was held in second floor conference room on Tuesday, September 21, 2004. President Noreen Lake called the meeting to order at 7:04PM. Members Present: Eldon Burk, Susan Burrows, Mary Ellicson, William Grice, Noreen Lake, Jerry Mahony, Rhys Read, Elaine Tejcek, Susan Weinberg. Also Present: Sandra Norlin, Martha Sloan, Hector Marino, Carol Kidd, Alderman Carla Brookman, Sue D'Hondt, Jim Wozny. CONSIDERATION OF THE AGENDA.MOTION by William Grice, seconded by Eldon Burk, to amend the agenda by adding III. New Year's Eve Celebration. MOTION by Susan Burrows, seconded by Rhys Read to accept the agenda as amended. VOTE: AYES: All. NAYS: None. MOTION CARRIED. NEW YEAR'S EVE CELEBRATION.Jim Wozny from the Special Events Commission explained plans for the New Year's Eve celebration. Susan Burrows asked Mr. Wozny not to use helium balloons in the atrium, because they could become tangled in the hanging sculpture. PUBLIC COMMENTS AND QUESTIONS.Leslie Steiner reported that the library's website now includes recent grant information. Leslie Steiner reported that Margie Borris and Kelli Phillips completed an alphabetical listing of the engraved bricks on Library Plaza. Leslie explained that this listing will be available on the library's website later this year. CITY COUNCIL COMMUNITY SERVICES COMMITTEE - Alderman Carla Brookman.Alderman Brookman was in attendance, but did not give a report. CONSENT AGENDANoreen Lake asked that V.A. Approval of the Minutes of the Regular Board Meeting, August 17, 2004 be removed from the Consent Agenda. Eldon Burk asked that V.D.3. Art Committee Report be removed from the Consent Agenda. Rhys Read asked that V.D.2. Friends of the Library Report be removed from the Consent Agenda. Noreen Lake asked that the minutes from the August 17, 2004 Board of Trustee meeting be amended to read: Library Director Sandra Norlin introduced Richard D. Sem of Sem Security Management. Mr. Sem was hired in April 2004 to prepare a security assessment for the Des Plaines Public Library. MOTION by Susan Weinberg, seconded by Susan Burrows to approve the minutes of the Regular Board Meeting - August 17, 2004, as amended. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Elaine Tejcek asked that the Friends of the Library report be amended to read: Noreen Lake and Sandra Norlin reported on the filtering process to be initiated at the Des Plaines Public Library with review of the implementation after 60 6 months of use. MOTION by Rhys Read, seconded by Susan Weinberg, to approve the Friends of the Library Report, as amended. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Eldon Burk reported that artist, Kurt Mager, has offered to donate a 16th century etched metal map to the library for the Rotary Heritage Room. Eldon explained that art consultant, Patti Gilford, would be consulted to determine the proper placement of the map on the wall in the Rotary Heritage Room. Eldon Burk also reported that the Art Committee was declining the offer of a donation of a model airplane from Mt. Prospect resident, Thomas G. Tezky. Eldon Burk also reported that artist, Thomas Goleas, loaned the library a painting of the City of Des Plaines. Mr. Goleas asked that his painting be displayed where the public could view it. It was undecided whether or not the painting would be displayed by the library. MOTION Jerry Mahony, seconded by William Grice, to approve the Art Committee Report, as written. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Motion by William Grice, seconded by Susan Weinberg, to accept the Consent Agenda, as amended. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by William Grice, seconded by Susan Weinberg, to approve the Financial Reports for August 2004. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Following monthly reports to be reviewed and placed on file for audit: 1. Over the Counter Receipts $ 10,961.57 MOTION by William Grice, seconded by Susan Weinberg, to approve, subject to audit, expenditures authorized by the Library Administrator and Board Representatives for library Warrant Registers as follows: August 02, 2004 $ 115,125.26 ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Grice, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. MOTION by William Grice, seconded by Susan Weinberg, to approve, subject to audit, expenditures for salaries made by the Library Administrator as follows: August 05, 2004 $ 107,676.16 ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Grice, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. MOTION by Committee to deposit funds from the Downing Trust into the Des Plaines Public Library Fund at Library Community Foundation and to set up a special fund named the Downing Fund and to allocate those funds at another time. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by Committee, to approve the request from the Special Events Commission to host a part of the City of Des Plaines New Year's Eve celebration at the library and that the library will provide 1) two security monitors and two housekeeping staff to keep the washrooms clean, 2) mats for the floors in the hallways and lobby areas and 3) that the Special Events Commission can use the corridor entrance and parts of the lobby for the celebration. The Special Events Commission will provide 1) stanchions and 2) clean-up after the celebration. VOTE: AYES: All. NAYS: None. MOTION CARRIED. DIRECTOR'S REPORTNo official inquiries or requests for confidential information have been received since the last report. PERSONNEL New Employees for August: Adam Bartnik, Carolyn Romin, Fernando Martin, and Michael Puente, Part-time Page, Circulation Services. Resignations/Separations: Linda Kleen, Part-Time Circulation Services Assistant, and Adam Bartnik, Page, Circulation Services. STAFF DEVELOPMENT The Fall Quarterly All-Staff Meeting was held on September 14. The topics of discussion were the new evaluation and merit-based pay system, the bonus award program, and the security audit results and recommendations. Dick Sem attended the meeting to report and to answer questions. We honored six employees who have worked at the library for 25 years or more: Lee Cho, Gail Bradley, Sue Pirie, Kelli Phillips, Margie Borris, and Diane Fellner. Several staff members will attend the annual conference of the Illinois Library Association, September 28-30. Two of our staff, Margie Borris and Bob Blanchard will present information on our recent grant projects. PATRON SERVICES We have experienced ongoing failures of the catalog system since the SIRSI upgrade of August 17. The technical and administrative staff of CCS are working diligently to expedite progress in addressing and correcting the problems with SIRSI personnel. We experienced a small increase in circulation for August, with
print materials accounting for 53% of the total circulation. For
childrens' materials, print accounted for 63% and for adult
materials, 48%. Patrons used self-check for 23% of the total items
circulated. Since the filters were installed on the adult computers on August 20, we have recorded 24 comments/complaints. Sixteen of the complaints involved being blocked from Yahoo and Hotmail. That problem was corrected on August 26. The other comments involved a variety of situations, one was a deliberate testing of the filter, one angry complaint came from a person who wanted to view adult sites and could not, another from someone who was reported by another patron and felt his privacy and access rights were violated, and the others involved popups of various questionable sexual content reported by people who did not want to see them. I received a Freedom of Information Act request for information about salaries and benefits of all current staff. Carol and I worked with the city legal, human resources, and finance departments to provide the information that we had that was not confidential. PROFESSIONAL ACTIVITIES I attended the City Holiday Lighting Ceremony Committee meeting on 8/18, the Library Cable Network Executive Committee meeting on 8/19, the Chamber City Advisory Committee meeting on 8/26, a luncheon for women library directors on 9/9, the Friends of the Library Wishlist Committee meeting on 9/13, the Library Cable Network EXCOMM meeting on 9/16, and SLURP (area library directors discussion group) on 9/17. NEW BUSINESSJerry Mahony will attend the October 4 City Council meeting, Mary Ellicson the October 18 meeting, Eldon Burk the November 1 meeting and Elaine Tejcek the November 15 meeting. MOTION by Rhys Read seconded by Eldon Burk, to approve the Per Capita Grant application. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Sandra Norlin distributed revised FY2005 budget documents and reported that the 2005 budget will require an increase of $319,588, which is a 6.6% increase over taxes collected in 2004. MOTION by Susan Burrows, seconded by Eldon Burk, to approve the amended FY2005 budget, as written. ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Grice, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. President Lake reported that Committee assignments would not change for 2004/2005. Eldon Burk reported that job description changes were discussed
and approved in Committee for the following positions: MOTION by Committee to approve the changes to the
following job descriptions: Eldon Burk reported that the Head of Building and Security Services will be supervising two additional full-time employees and that this increase in staff changed the salary range for this position and asked for Board approval to make this salary range change. MOTION by Committee, to approve a change in the salary group for the Head of Building and Security Services from Group 5 to Group 4, to begin at the time the two full-time security monitors begin working at the library. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Eldon Burk reported that the Management Committee reviewed and revised library policies C-8, Rules of Conduct and A-13, Internet Access Policy and asked the Board to approve these changes. MOTION by Committee to approve changes to library policy C-8, Rules of Conduct. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by Committee, to approve change to library policy A-13, Internet Access Policy. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Eldon Burk asked for Board approval to enter into an agreement with Sem Security, Inc. to provide security training for the staff in the Building and Security Services department. The cost of the training includes a manual specifically written for the Des Plaines Public Library. The cost of the training is $6,000.00. MOTION by Committee, to enter into an agreement with Sem Security, Inc. to provide security training for the staff in the Building and Security Services department and to provide a security training manual written specifically for the Des Plaines Public Library at a cost of $6,000.00, which is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Grice, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. Eldon Burk reported that the Compensation Task Force reviewed and revised the performance evaluation system for library staff. New guidelines for employee raises will begin January 1, 2005. Eldon Burk asked the Board to adopt the Salary and Classification Schedule for three years ending December 31, 2006. MOTION by Committee, to adopt the Salary and Classification Schedule for three years ending December 31, 2006 and to review the Salary and Classification at that time. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Sandra Norlin reported that the Part Time Reference Librarian position was reclassified to Group 6 and this will result in a salary range change. The Board discussed when to implement the change and agreed that a change in salary for Part Time Reference Librarians will begin January 1, 2005. MOTION William Grice, seconded by Susan Burrows, to approve the salary range change for Part Time Reference Librarian beginning January 1, 2005. VOTE: AYES: All. NAYS: None. MOTION CARRIED. The Building and Grounds Committee will meet on October 19, 2004 at 5:00PM for a walk through of the library facilities. The Board was invited to attend. Sandra Norlin will provide checklists for the Committee. MOTION by Susan Weinberg, seconded by Jerry Mahony, to approve payment to Thomson Gale in the amount of $9,208.00, which is in the best interest of the Des Plaines Public Library. VOTE: AYES: Burk, Burrows, Ellicson, Grice, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. Sandra Norlin reported that some older chairs were moved to the new library and that they were in disrepair. Sandra asked for Board approval to order 15 chairs for staff at a cost of $6,113.85. The chairs will be ordered through Knoll to match the chairs owned by the library. MOTION by Eldon Burk, seconded by Susan Weinberg, to approve the purchase of 15 Knoll chairs from Corporate Concepts at a cost of $6,113.85, which is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Grice, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. MOTION by Rhys Read, seconded by Susan Burrows, to approve payment to Three M, Inc. for an annual maintenance agreement in the amount of $12,745.88, which is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Grice, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. ANNOUNCEMENTSSandra Norlin reported that six employees celebrated 25 years or more working at the Des Plaines Public Library. Sandra Norlin also reported that 227 people were registered to vote by library staff. President Lake thanked Margie Borris and Kelli Phillips for their hard work compiling an alphabetical listing of the 1,022 engraved bricks on Library Plaza. Noreen Lake thanked Eldon Burk for serving as chair of the
Management Committee and his work during the many discussions on
Internet filtering. EXECUTIVE SESSIONMOTION by William Grice, seconded by Mary Ellicson, to enter into an Executive Session at 8:45 PM to discuss Compensation of Specific Employees. VOTE: AYES: All. NAYS: None. MOTION CARRIED. The regular session reconvened at 9:17 PM and was called to order by President Noreen Lake. MOTION by Jerry Mahony, seconded by Susan Weinberg, to adjourn the regular meeting. VOTE: AYES: All. NAYS: None. MOTION CARRIED. The meeting adjourned at 9:18PM. Minutes prepared by Carol Kidd. |
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