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Board MinutesBOARD OF TRUSTEES The regular meeting of the Des Plaines Public Library Board of Trustees was held in Meeting Room A on Tuesday, August 17, 2004. President Noreen Lake called the meeting to order at 7:01 PM. Members Present: Eldon Burk, Susan Burrows, Noreen Lake, Jerry Mahony, Rhys Read, Elaine Tejcek, Susan Weinberg. Members Absent: Mary Ellicson, William Grice. Also Present: Sandra Norlin, Martha Sloan, Hector Marino, Carol Kidd, Alderman Carla Brookman, Pat Krochmal, Linda Forman, Mary Dindiner, Maureen Connaughton, Carol Shannon, Patricia Thompson, Kimberley Bilotich, Rebecca Ames Boykin, Kristen Sorensen, Marty Moylan, Richard Sem, Jim Wozny, Michelle Orris, Vince Powers, Mike Lake. CONSIDERATION OF THE AGENDA.MOTION by Eldon Burk, seconded by Susan Burrows, to amend the agenda by moving Additional Security Expenditures to VII. New Business A. and by moving VII. New Business A. First Draft of 2005 Budget to G. in New Business. VOTE: AYES: All. NAYS: None. MOTION CARRIED. PUBLIC COMMENTS AND QUESTIONS.Linda Forman, Chairman of the City of Des Plaines Special Events Commission, asked the Board to approve use of the library meeting rooms, lobby and the outside enclosed hallway for the City of Des Plaines New Year's Eve celebration. This was referred to the Building and Grounds Committee. CITY COUNCIL COMMUNITY SERVICES COMMITTEE - Alderman Carla Brookman.Alderman Brookman commended the Board for addressing the issue of Internet Filtering expeditiously. Alderman Brookman applauded the Boards efforts. CONSENT AGENDAMOTION by Eldon Burk, seconded by Susan Burrows, to accept the Consent Agenda, as written. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by Eldon Burk, seconded by Susan Burrows, to approve the Financial Reports for July 2004. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Following monthly reports to be reviewed and placed on file for audit: 1. Over the Counter Receipts $ 11,55.81 MOTION by Eldon Burk, seconded by Susan Burrows, to approve, subject to audit, expenditures authorized by the Library Administrator and Board Representatives for library Warrant Registers as follows: July 06, 2004 $ 57,215.21 ROLL CALL VOTE: AYES: Burk, Burrows, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. MOTION by Eldon Burk, seconded by Susan Burrows, to approve, subject to audit, expenditures for salaries made by the Library Administrator as follows: July 08, 2004 $ 103,464.64 ROLL CALL VOTE: AYES: Burk, Burrows, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. DIRECTOR'S REPORTNote: No official inquiries or requests for confidential information have been received since the last report. PERSONNEL New employees for June/July 2004 are Jasper Honrade Reyes and Adam Bartnik, Part-time Pages, Circulation Services. Resignations/Separations: Denise Kwan, Nancy Larson, and Theresa Zaputil, Part-time Reference Librarians, Adult Services; Shannon Fratamico, Part-time Page, Circulation Services; and Herbert Schlenzig, Part-time Monitor, Building and Security Services. STAFF DEVELOPMENT Thanks to the efforts of Margie Borris, we have 46 staff members trained as Deputy Registrars under a special program for Voters Registration for Suburban Cook County. We will continue to provide voters registration at the library until the deadline of October 5. We plan to participate in the public library registration campaign on Saturday, September 11 with a registration table set up in the atrium. Following September 11 and through October 5, we will staff the registration table(s) evenings and weekends as well. I am meeting with a task force of employees to work out details for the implementation of salary increases on a merit program for 2005. PATRON SERVICES This month's numbers are very interesting. While attendance at the library was nearly identical to last July, our circulation increased by 5.63%. Of the 99,124 items checked out, 46% were audiovisual materials. Patrons used self-check for 25% of the transactions. This high rate of use of our materials may be the result of our successful Summer Reading Club activities for children and adults. 1354 children enrolled in the program; 665 met their reading goals. The 135 adults who entered the program read a total of 759 books in six weeks. Interlibrary loan transactions continue to increase each month, so it is time for us to address our lending protocols, so that our lending is similar to other CCS libraries. CCS has a new member library. The Evanston Public Library became a member in July and will become a full participant in 2005. This will add a good collection of materials for our patrons to access through the shared catalog. Please note the large increases in computer assistance provided by the Adult Services staff. Project Next Generation is a continuing grant program through the office of Secretary of State Jesse White. This is our third year of offering this program to middle school students. This year eight children participated in creative learning activities to strengthen their problem-solving, reasoning, computer, and teamwork skills. Their final event is a bus trip to the Illinois State Fair, where they and their families will enjoy an evening of free entertainment courtesy of the grant and the Secretary of State. OTHER PROFESSIONAL ACTIVITIES I attended the CCS Governing Board meeting on July 28. I participated in the Library's team entry for the Cancer Society's Relay for Life on July 30/31. Our team raised over $2900 for the cause. NEW BUSINESSLibrary Director Sandra Norlin introduced Richard D. Sem of Sem Security Management. Mr. Sem was hired in April 2004 to prepare a security assessment for the Des Plaines Public Library. He gave an overview of his report to the Board. Alderman Brookman stated that she would ask the City Council to consider installing security cameras in the public parking garage. MOTION by Committee, to budget additional funds to hire two full-time security monitors on the recommendation of the report from Sem Security Management and to begin the hiring process as soon as possible. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Eldon Burk reported that the Management Committee met on August 9, 2004 and discussed the library's Internet filtering policy. MOTION by Committee, to: MOTION by Rhys Read, seconded by Susan Burrows, to open the discussion up to public comments. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Marty Moylan, 1405 Oakwood, asked when the Board would meet again to discuss the filtering issue. Eldon Burk responded that the Management Committee will meet in six months to review the filtering process and determine whether the filtering has been successful in eliminating graphic depiction of sexual activity and if filtering has infringed on patrons access to legitimate research. Maureen Connaughton, 711 S. River Road, stated that she agrees with filtering all computers. Vince Powers stated that freedom of information is the Board's responsibility and that he does not agree with filtering library computers. Kimberley Bilotich, 1407 Oakwood, thanked the Board for their decision to filter all library computers. MOTION by Committee, to: MOTION by Susan Burrows, seconded by Susan Weinberg, to approve payment to Arlington Heights Memorial Library for the Des Plaines Public Library's share of Library Cable Network expenses for May 1, 2004 through April 30, 2005 in the amount of $31,122.00, which will be paid for from the library Per Capita Grant funds. VOTE: AYES: Burk, Burrows, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. MOTION by Susan Burrows, seconded by Susan Weinberg, to adjourn the meeting at 7:55 PM for five minutes. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by Susan Weinberg, seconded by Rhys Read, to resume the meeting at 8:03 PM. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Rhys Read explained that the fees to administer the Kenneth W. Downing Charitable Trust are much greater than the interest income and the principle will eventually be diminished. Sandra Norlin reported that she contacted Ellen Yearwood of Yearwood and Associates to inquire about the cost to the library for legal fees to initiate the proceedings to terminate the trust. Ms. Yearwood will charge $150 per hour for her services. MOTION by Committee, to initiate proceedings to terminate the Kenneth W. Downing Charitable Trust. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Hector Marino, Coordinator of Computer & Technical Services reported that four vendors submitted proposals for the purchase of five black and white printers and three color printers. Hector Marino stated that the lowest proposal for the printers was Business Machine Agents in the amount of $10,397 and that Business Machine Agents would service the printers for one year at a cost of $85.00 per month. MOTION by Rhys Read, seconded by Susan Burrows, to purchase five black and white printers and three color printers from Business Machine Agents in an amount not to exceed $10,397.00 and to purchase a service agreement for the printers from Business Machine Agents in the amount of $85.00 per month, which is in the best interest of the Des Plaines Public Library. VOTE: AYES: Burk, Burrows, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. MOTION by Committee, to purchase print management software for 61 computers, 5 release stations, installation and training from TBS, in an amount not to exceed $8,300.00, which is in the best interest of the Des Plaines Public Library. VOTE: AYES: Burk, Burrows, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. Library Director Sandra Norlin distributed copies of the preliminary 2005 budget. MOTION by Rhys Read, seconded by Susan Burrows, to submit the 2005 preliminary library budget to City Manager, David Niemeyer and Director of Finance, Jim Egeberg. VOTE: AYES: All. NAYS: None. MOTION CARRIED. President Lake asked Sandra Norlin to have staff research the pros and cons of having trustees elected, rather than appointed and to present this information to the Board at the October 19, 2004 meeting. MOTION by Rhys Read, seconded by Elaine Tejcek, to adjourn the regular meeting. VOTE: AYES: All. NAYS: None. MOTION CARRIED. The meeting adjourned at 8:37PM. Minutes prepared by Carol Kidd. |
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