Board Capsules
May 18, 2003
The regular meeting of the Des Plaines Public Library Board of
Trustees was held in the second floor conference room on Tuesday,
May 18, 2004. President Noreen Lake called the meeting to order at
7:10PM.
Members Present: Eldon Burk, Susan Burrows, Mary Ellicson,
Noreen Lake, Rhys Read, Susan Weinberg.
Members Absent: William Grice, Jerry Mahony, Elaine Tejcek.
Also Present: Sandra Norlin, Martha Sloan, Hector Marino,
Carol Kidd, Leslie Steiner, Alderman Carla Brookman, Thomas Tezky,
Avis Nowak, Vicki Merkel.
Public Comments and Questions
Thomas G. Tezky, resident of Mount Prospect, proposed donating
a model airplane to the library. Eldon Burk asked that the matter
be referred to the Art Committee and the Building and Grounds
Committee.
Consent Agenda
MOTION by Eldon Burk, seconded by Susan Burrows, to approve the
Financial Reports for April 2004. VOTE: AYES: All. NAYS: None.
MOTION CARRIED.
Following monthly reports to be reviewed and placed on file for
audit:
1. Over the Counter Receipts $ 12,675.95
2. Petty Cash Expenditures $ 43.70
3. Budget Expenditures for April $ 458,205.83
4. Expenditures Year to Date $ 1,563,934.37
5. Revenue for April $ 13,200.70
6. Revenue Year to Date $ 2,025,477.14
MOTION by Eldon Burk, seconded by Susan Burrows, to approve,
subject to audit, expenditures authorized by the Library
Administrator and Board Representatives for library Warrant
Registers as follows:
April 05, 2004 $ 109,615.10
April 19, 2004 $ 46,162.52
Total $ 155,777.62
ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Lake, Read,
Weinberg. NAYS: None. MOTION CARRIED.
MOTION by Eldon Burk, seconded by Susan Burrows to approve,
subject to audit, expenditures for salaries made by the Library
Administrator as follows:
April 15, 2004 $ 100,432.10
April 29, 2004 $ 100,186.50
Total $ 200,618.60
ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Lake, Read,
Weinberg. NAYS: None. MOTION CARRIED.
Director's Report
Note: No official inquiries or requests for confidential
information have been received since the last report.
Personnel
New employee for April 2004 is Taha A. Khan, part-time Page,
Circulation Services.
Staff Development
The annual Staff Inservice Day was held on May 6. A staff
committee chaired by Martha Sloan planned the event. The day was
billed as a TechKnow Fair and featured an electronic gadget fair
and mini-courses in practical uses of the internet all presented
by staff members. It provided the opportunity for all staff to ask
questions, participate in learning, and to teach in an informal,
comfortable environment.
Several staff members attended the annual Reaching Forward
conference for library assistants at the Rosemont Convention
Center.
We held an Orientation Meeting for 15 new employees on April
28.
Also on April 28 the Department Heads took a field trip to
visit the headquarters of the American Theological Library
Association in Chicago's South Loop.
Patron Services
For the first time since August 2000 there is no significant
increase in circulation or attendance to report. We do continue to
experience large increases in interlibrary loan activities as well
as healthy use of online reference products. Although patron
assistance by Circulation Services staff has decreased, we are
experiencing large increases in computer instruction, reference,
and registrations for computer lab and group study rooms. The use
of school textbooks increased by 48% over April 2003.
Circulation of Audio Visual materials accounted for 32% of
children's materials and 51% of adult materials. Patrons used
self-check to check out 23% of all items in April.
Other Professional Activities
I met with Richard Sem of Sem Security to discuss a proposal
for security related services, with Andrew Van Ella of VanElla
Security to discuss employee background checks, and spoke with
Diane Grigg to discuss staff training for patron interaction when
enforcing rules of conduct. I met with Sharon Smith, Director of
Des Plaines Senior Center, to discuss a joint project to develop a
satellite library in the new Senior Center facilities on Northwest
Highway. I attended the Friends of the Library Roundtable meeting
on April 27, the library's Volunteer tea on April 29, the De Paul
University Suburban Campus Advisory Board meeting on May 11, the
final Do the Dewey 2004 meeting on May 12, and the SLURP meeting
on May 14.
New Business
Mary Ellicson will attend the June 7 City Council meeting,
Susan Weinberg the June 21 meeting, Noreen Lake the July 6 meeting
and Eldon Burk the July 19 meeting.
MOTION by Susan Burrows, seconded by Mary Ellicson, to discuss
Children's Internet Proctection Act (CIPA) as the last item in New
Business.
The Board referred the matter of writing the first column of
Foreword to the Art Committee.
Sandra Norlin reported that the bids for the Workroom
Modifications for the Bookmobile Workroom were opened on April 29,
2004. The lowest bidder was H.B. Barnard Company with a bid of
$39,959. Sandra explained that H.B. Barnard was the general
contractor for the Heritage Room Construction and that that work
had been completed and the quality of the work was good.
MOTION by Rhys Read, seconded by Susan Burrows, to accept the
bid from H.B. Barnard Company for the Workroom Modifications for
the Bookmobile Workroom in the amount of $39,959. VOTE: AYES:
Burk, Burrows, Ellicson, Lake, Read, Weinberg. NAYS: None. MOTION
CARRIED.
Sandra Norlin reported that she had requested and received a
proposal from Sem Security for a security assessment and awareness
process for the Des Plaines Public Library. Sandra reported that
Sem Security will gather information, tour the library, review the
library's policies and procedures, consult with Gary Valente, Head
of Building and Security Services and meet with the library
management team. Sandra reported that the cost for these services
is $6,500 and is a budgeted item. Sem Security will spend 6 -7
days at the library.
MOTION by Susan Burrows, seconded by Eldon Burk, to accept the
proposal from Sem Security for a security assessment and awareness
process for the Des Plaines Public Library in the amount of
$6,500, which is in the best interest of the Des Plaines Public
Library. ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Lake,
Read, Weinberg. NAYS: None. MOTION CARRIED.
MOTION by Susan Burrows, seconded by Susan Weinberg, to adopt the
resolution for the Friends of the Des Plaines Public Library. VOTE: AYES: All. NAYS: None.
MOTION CARRIED.
Sandra Norlin reported that she and Department Heads met with
Mary Jane Kepner on May 7, 2004 to continue with the planning
process for the Strategic Plan.
The Board discussed whether the library should equip both
patron and staff computers with anti-pornography filters to comply
with the Children's Internet Protection Act (CIPA). Sandra Norlin
reported that the cost to the library to maintain the filters
would be $12,825 and that if the library does not comply with CIPA
that the library would not be eligible for federal grants for
computer technology.
MOTION by Rhys Read, seconded by Susan Burrows, to maintain the
current filtering policy and to continue to use filters on the
computers in the Youth Services Department. VOTE: AYES: All. NAYS:
None. MOTION CARRIED.
The Board discussed installing additional signage that would
advise patrons that computers are filtered on the second floor.
The Board also discussed using the library newsletter, Foreword,
to alert patrons that computers in the Youth Services Department
are filtered.
Nominating Committee
Susan Weinberg reported that the Nominating Committee nominates
Noreen Lake as President, William Grice as Vice President and
Carol Kidd as Secretary for a twelve-month term, beginning with
the July Board Meeting.
Announcements
Sandra Norlin announced that the library website
has photographs of the storytime mural being painted by artist,
Kevin Luthardt
Sandra Norlin reported that the Do the Dewey
fundraiser grossed $5,704 for the library and that half ($2,702)
the funds will be deposited in the Des Plaines Library Fund at the
Library Community Foundation.
Sandra Norlin announced that the deadline to apply
for the Per Capita Grant has been extended to October 2004.
MOTION by Eldon Burk, seconded by Rhys Read, to
adjourn the regular meeting. VOTE: AYES: All. NAYS: None. MOTION
CARRIED.
back
|
