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Board MinutesBOARD OF TRUSTEES The regular meeting of the Des Plaines Public Library Board of Trustees was held in the second floor conference room on Tuesday, April 20, 2004. President Noreen Lake called the meeting to order at 7:05PM. Members Present: Eldon Burk, Susan Burrows, Mary Ellicson, Noreen Lake, Jerry Mahony, Rhys Read, Elaine Tejcek, Susan Weinberg. Members Absent: William Grice. Also Present: Sandra Norlin, Martha Sloan, Hector Marino, Carol Kidd, Leslie Steiner, Alderman Carla Brookman, Margie Borris, Stephanie Gonzalez, Maggie Mueller, Tommy Thomas, Sandy Garcia, Christian Gralak, Bill Buczinsky, Debra Walusiak, Edward Gralak, Francine Gralak, Amy Thomas, Sara McLaughlin, Veronica Schwartz, Christine Posinger. CONSIDERATION OF THE AGENDA.MOTION by Susan Burrows, seconded by Susan Weinberg, to
amend the agenda by adding under VIII. New Business. H. Children's
Internet Protection Act (CIPA). PUBLIC COMMENTS AND QUESTIONS.Debra Walusiak presented a certificate of appreciation to the Board and thanked them for their donation of food items to the Self-Help Closet and Pantry of Des Plaines. Debra reported that the Des Plaines Public Library Board of Trustees came in second in the food collection contest held in February. POETRY PERFORMANCE - "THIS WAY OUT" & "SPOKEN WORLD" - Grant Participants. Bill Buczinsky from "A Child's Voice" introduced local middle school students who recited their own poetry. Local students participated in library sponsored programs that were funded by a grant from the Illinois State Library. The grant provided students the opportunity to attend poetry workshops and participate in field trips. Maggie Mueller and Tommy Thomas recited "For the Love of the Game", Sandy Garcia recited "Surprise" and Christian Gralak recited "One Chance". CITY COUNCIL COMMUNITY SERVICES COMMITTEE - Alderman Carla Brookman. President Lake thanked Alderman Brookman for attending the Board meeting. Alderman Brookman had no report. CONSENT AGENDAMOTION by Eldon Burk, seconded by Elaine Tejcek, to accept the Consent Agenda, as written. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by Eldon Burk, seconded by Elaine Tejcek, to approve the Financial Reports for March 2004. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Following monthly reports to be reviewed and placed on file for audit: 1. Over the Counter Receipts $ 12,967.87 MOTION by Eldon Burk, seconded by Elaine Tejcek, to approve, subject to audit, expenditures authorized by the Library Administrator and Board Representatives for library Warrant Registers as follows: March 01, 2004 $ 45,336.50 ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. MOTION by Eldon Burk, seconded by Elaine Tejcek to approve, subject to audit, expenditures for salaries made by the Library Administrator as follows: March 04, 2004 $ 98,644.33 ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. DIRECTOR'S REPORTNote: No official inquiries or requests for confidential information have been received since the last report. PERSONNEL New employees for March 2004: Chinmay Chauhan, part-time
Technology Page. I have consulted with City Manager Dave Niemeyer, City Human Resources Director Jason Bajor, and former trustee John Burke about the difficulty we are experiencing with long delays in obtaining criminal background check information for potential new hires. Since the new method used by the City involves going through the State Police database, the waiting period is so long that I fear that we will lose candidates who may decide to take other positions offered to them in the meantime. Candidates have been waiting since early January for our decision. To date we have received reports on 1 out of 5 inquiries. I have contacted a Chicago firm recommended by John Burke to conduct criminal background checks for us for a fee. I will have more to report at the May Board meeting about the cost of this service and about its acceptability to the city. STAFF DEVELOPMENT We are beginning a new session of Staff Technology Classes. These classes are available to all staff who want to learn the basics of both hardware and software so that they can assist the public in use of our equipment and to learn to use technology to improve their ability to manage information and communicate within the staff. Library staff teach all the classes. Hector Marino is in charge of this program. Under the guidance of Martha Sloan, a staff committee is planning the learning events for the annual In Service Day on May 6. This day is mandatory for all staff. The library will not be open to the public all day on Thursday, May 6. Plans are underway for a Learning Organization refresher course taught by Maureen Sullivan, the consultant who guided us all through three stages of development of this approach to staff learning and organizational management. We will send eight staff to an all-day workshop on July 19. Three other libraries (Ela, Warren Newport, and Cary) will also send staff. PATRON SERVICES Circulation for March was over 100,000 items, which is a 5.5% increase over March 2003. Circulation of audiovisual materials accounted for 32% of all children's materials circulated and 52% of the adult materials circulation, for a total of 45% overall. Patrons used self-check to checkout 23% of all items circulated. Another sign that patrons are taking advantage of the self-service features of our computer systems is that staff assistance with computer signup and Interlibrary Loan is decreasing, although there were over 10,000 signups for the internet and computer lab in March. OTHER PROFESSIONAL ACTIVITIES I've chaired two meetings of the Library Cable Network's Executive Committee (3/18 and 4/15), and attended Legislative Advocacy Program at NSLS (4/22), the first organizing meeting for Taste of Des Plaines 2004 (3/23), the CCS Governing Board meeting (3/24), the City/Chamber Advisory Committee breakfast (3/25), the Friends of the Library Roundtable meeting (3/30), the Art Committee meeting (4/9), and a workshop of Human Resources Law at NSLS (4/13). I've also conducted weekly meetings of the Do the Dewey committee for our fundraiser 4/17. NEW BUSINESSMOTION by Susan Burrows, seconded by Eldon Burk, to accept the Illinois Public Library Annual Report (IPLAR), as written. VOTE: Ayes: All. Nays: None. MOTION CARRIED. MOTION by Eldon Burk, seconded by Jerry Mahony, to add Poetry Performance to New Business. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Librarian Christine Posinger introduced Maine West High School student, Stephanie Gonzalez, who recited "Tonight for Dinner". Stephanie participated in the Slammin' Jammin' poetry grant. President Noreen Lake asked Elaine Tejcek, Susan Weinberg, and Jerry Mahony to serve on the Nominating Committee. Eldon Burk reported that the Art Committee met on Friday, April 9, 2004 with art consultant, Patti Gilford, Patti Gilford Fine Arts. Eldon Burk reported that the Committee consensus was to approve the proposed artwork designs provided by Fred Nagelbach for the fourth floor of the library. The theme for the fourth floor artwork is Communication. Eldon also reported that the Committee reviewed sketches by Kevin Luthardt for the proposed mural in the storytime room and the consensus was to approve the mural. The Friends of the Library will fund the storytime mural. MOTION by Committee, to approve the sketches for the mural for the children's storytime room and to approve the proposed artwork by artist Fred Nagelbach for the fourth floor. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Sandra Norlin reported that some internal controls currently used at the library include the purchase order system, library policy stating that board approval is required for invoices over $4,999 and that the library's finance policy is reviewed every two years. Rhys Read, chair of the Finance Committee, stated that a board member signs off on invoices before the invoices are presented to the City Council for approval. The Board suggested taking a sample inventory of equipment and materials. Alderman Brookman reported that the current system used by the City of Des Plaines to run criminal background checks on prospective employment candidates is a lengthy process. Alderman Brookman stated that City Manager, David Niemeyer, is looking for ways to expedite the process. Library Director Sandra Norlin reported that she will meet with representatives from private security services to discuss alternatives to the city's criminal background checks. President Noreen Lake asked board members if they would like to participate in writing a column for the library newsletter, Foreword. Leslie Steiner, Head of Public Information Services, explained that the deadline for the September issue of Foreword is July. Rhys Read asked that board members rotate the responsibility for writing the column. MOTION by Eldon Burk, seconded by Susan Burrows, to ask Library Board members to participate in writing a column for the library newsletter, Foreword, and to have their first column written for the September issue of Foreword and to place "Subject Matter for Foreword Column" on the May agenda. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Eldon Burk explained the purpose of the Des Plaines Healthy Community Partnership Foundation. Eldon also explained that the Des Plaines Healthy Community Partnership Foundation has asked to place an engraved nameplate in recognition of donations in the first floor corridor of the library. The Board asked that this request be referred to the Planning Committee. Eldon Burk asked Sandra Norlin to provide information on how often the kiosk is used at the library. President Lake relinquished the chair to Eldon Burk. Eldon Burk described some of the many contributions the Friends have made to the Library in the past 50 years. Eldon reported that the Friends will celebrate their 50th anniversary at the library on Friday, May 21, 2004. Susan Burrows asked the Board to approve the purchase of 200 Des Plaines Public Library bookmarks from the Des Plaines Rotary Club at a cost of $1.75 each, which will be presented to Friends members in attendance at the May 21, 2004 celebration. Susan also asked that a resolution be written for the Friends. MOTION by Susan Burrows, seconded by Rhys Read, to purchase 200 Des Plaines Public Library bookmarks (both old and new logo's) from the Des Plaines Rotary Club at a cost of $1.75 each and to distribute these bookmarks to Friends members attending the 50th anniversary celebration on May 21, 2004, and that a resolution be written for the Friends. VOTE: AYES: Burk, Burrows, Ellicson, Mahony, Read, Tejcek, Weinberg. Lake abstains. NAYS: None. MOTION CARRIED. ANNOUNCEMENTSSandra Norlin reported that 150 tickets were sold for the annual "Do the Dewey" fundraiser. Sandra thanked Eldon Burk, Susan Burrows, Christine Posinger, Leslie Steiner and Gail Bradley for their participation in the planning and implementing of this successful fundraiser. Sandra Norlin reported that the library has many activities planned for National Library Week. OTHERSandra Norlin invited the Board to attend The Nitty Gritty 2 Redux: Basic Finance and Legal Information for Public Library Trustees on May 6, 2004 at the Suburban Library Systems. Minutes prepared by Carol Kidd. Carol Kidd left the meeting at 8:30PM. The following minutes were prepared by Susan Burrows. EXECUTIVE SESSIONMOTION by Rhys Read, seconded by Eldon Burk, to enter into an Executive Session at 8:39 PM to discuss Compensation of Specific Employee. VOTE: Ayes: All. Nays: None. MOTION CARRIED. The regular session reconvened at 9:14 PM and was called to order by President Noreen Lake. MOTION by Jerry Mahony, seconded by Susan Weinberg, to concur with consensus in Executive Session to implement compensation to a specific employee effective June 1, 2004. ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. MOTION by Rhys Read, seconded by Mary Ellicson, to adjourn the regular meeting. VOTE: AYES: All. NAYS: None. MOTION CARRIED. The meeting adjourned at 9:15 PM. Executive Session minutes prepared by Susan Burrows. |
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