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Board MinutesBOARD OF TRUSTEES The regular meeting of the Des Plaines Public Library Board of Trustees was held in the second floor conference room on Tuesday, March 16, 2004. President Noreen Lake called the meeting to order at 7:05PM. Members Present: Susan Burrows, Mary Ellicson, William Grice, Noreen Lake, Rhys Read, Elaine Tejcek, Susan Weinberg. Members Absent: Eldon Burk, Jerry Mahony. Also Present: Sandra Norlin, Martha Sloan, Hector Marino, Carol Kidd, Leslie Steiner, Alderman Carla Brookman, Barbara Balbirer. OATH OF OFFICEPresident Noreen Lake administered the Oath of Office to new Trustee Mary Ellicson. CONSIDERATION OF THE AGENDA.MOTION by William Grice, seconded by Susan Burrows, to amend the agenda by adding IX. Old Business. A. "Do the Dewey", XI. Announcements. B. Library Cable Network and XIII. Other. A. Operation Homefront Care. VOTE: AYES: All. NAYS: None. MOTION CARRIED. PUBLIC COMMENTS AND QUESTIONS.None. CITY COUNCIL COMMUNITY SERVICES COMMITTEE - Alderman Carla Brookman.President Lake thanked Alderman Brookman for reading House
Resolution 736 at the March 15 City Council meeting honoring the Des
Plaines Public Library on being designated Library of the Year by
the North Suburban Library System. NORTH SUBURBAN LIBRARY SYSTEM PRESENTATION - Barbara Balbirer.Barbara Balbirer, Trustee for the North Suburban Library System, explained some of the services that are provided by the North Suburban Library System. The Board also watched a video on NSLS programs and services. Ms. Balbirer encouraged Trustees to participate in NSLS activities through Board service. STRATEGIC PLANNING PROCESS - Mary Jane Kepner.Mary Jane Kepner, from Kepner and Associates, explained the Strategic Planning Process to the Board and asked for Board participation in naming the strengths, weaknesses, opportunities and threats to the Des Plaines Public Library [SWOT analysis]. Mary Jane explained that the staff of the library had also participated in this exercise. The Board will meet with Mary Jane on April 6, 2004 at 5:00 PM for a Special Board meeting to continue the planning process. CONSENT AGENDAMOTION by Rhys Read, seconded by William Grice, to accept the Consent Agenda, as written. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by Rhys Read, seconded by William Grice, to approve the Financial Reports for February 2004. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Following monthly reports to be reviewed and placed on file for audit: 1. Over the Counter Receipts $ 12,314.32 MOTION by Rhys Read, seconded by William Grice, to approve, subject to audit, expenditures authorized by the Library Administrator and Board Representatives for library Warrant Registers as follows: February 02, 2004 $ 67,700.26 ROLL CALL VOTE: AYES: Burrows, Ellicson, Grice, Lake, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. MOTION by Rhys Read, seconded by William Grice to approve, subject to audit, expenditures for salaries made by the Library Administrator as follows: February 05, 2004 $ 102,336.22 ROLL CALL VOTE: AYES: Burrows, Ellicson, Grice, Lake, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. ADMINISTRATOR'S REPORTNote: No official inquiries or requests for confidential information have been received since the last report. PERSONNEL New personnel: Monica Sarno and David Pollak, both Circulation Services Clerks, Part-time and Monica Szeliga and Munmun Das Gupta, both Pages, Part-time, in Circulation Services. Separation: Caitlin Barber, Assistant Clerk, Part-time, and Soma Dey, Page, Part-time, in Circulation Services. STAFF DEVELOPMENT We held our quarterly All-Staff meeting on March 9 during which Consultant Mary Jane Kepner led the staff in the SWOT analysis to prepare for the strategic planning activities for the Board of Trustees. We have completed our first full schedule of Staff Technology Development classes. The classes are open to all staff and are taught by staff who are proficient in use of technology resources in use at the library. Classes in telephone use, searching the online catalog, internet, and outlook were offered. We have the opportunity to send up to ten staff members to a six-session class of Command Spanish for Library Staff at NSLS. Thus far, four staff have registered. PATRON SERVICES You will notice that some areas of service have decreased over the same period last year. One area of interest is the decrease of 162% in staff-assisted interlibrary loan requests. This is a welcome decrease, especially compared with the increase of 27% in interlibrary loan transactions that we handled in February. Our circulation increase of 2% is modest compared to the increases experienced over the last three years. We are paying attention to the relatively low percent (61%) of library cardholders and are planning incentive activities to coincide with national library card sign up campaigns in September. Please note that our meeting rooms were used 177 times in February. Circulation of audiovisual items was 44% of the total circulation for the month. We are launching our new readers' service, which we call Quick Picks. Multiple copies of best sellers are available for a non-renewable short-term loan for patrons who do not use the hold system. The collection is available on the third floor in the area behind the elevators. PROFESSIONAL ACTIVITIES I attended the bi-annual Public Library Association Conference in Seattle February 25 through 28. I presented a program with Anne Johnson of the Library Community Foundation on fundraising, "Not Just for the Big Guys" to an audience of 400. I also attended programs on board self-evaluation, working with elected officials, decision-making in changing environments, designing spaces for teen patrons, and compensation trends in libraries. Before PLA, I attended an excellent program at NSLS: "Designing Work Environments of Tomorrow." The presenter advocated and demonstrated how to use teams effectively to manage complex processes and issues. In addition to these activities I have chaired a meeting of Library Cable Network (2/19) and a meeting on the new Illinois OCLC pricing structure and the retirement tea for Kathleen Balcolm, director of the Arlington Heights Memorial Library. PROGRESS REPORTS Work has begun on the Heritage Reading Room and should be completed by April 1. The new digital security camera system was installed on March 8. We now have camera surveillance in both public elevators. Frank Mraz of Lohan Caprille Goetsch has submitted drawings and specifications for workroom modification on the 1st and 3rd floors. OLD BUSINESSSusan Burrows reported that the Des Plaines Public Library and Rotary Club of Des Plaines will host the "Do the Dewey" fundraiser on April 17, 2004. Susan also reported that tickets for the event would be $35.00. NEW BUSINESSMOTION by William Grice, seconded by Susan Weinberg, to approve payment to Office Depot in the amount of $5,973.96, which is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Burrows, Ellicson, Grice, Lake, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. MOTION by William Grice, seconded by Susan Weinberg, to approve payment to "A Child's Voice" in the amount of $10,000.00. ROLL CALL VOTE: AYES: Burrows, Ellicson, Grice, Lake, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. MOTION by Susan Weinberg, seconded by William Grice, to approve payment to Young Chicago Authors in the amount of $5,850.00. ROLL CALL VOTE: AYES: Burrows, Ellicson, Grice, Lake, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. Sandra Norlin explained that the integration of the Community Services Department into the library will necessitate changes to workrooms on the first and third floors. MOTION by Susan Weinberg, seconded by Susan Burrows, to advertise for Bids for 1st and 3rd Floor Workroom Modifications. ROLL CALL VOTE: AYES: Burrows, Ellicson, Grice, Lake, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. MOTION by William Grice, seconded by Susan Burrows, to approve payment for meal expenses for the Board Planning Retreat at Club Casa on April 6, 2004 at 5:00PM, not to include alcoholic beverages. ROLL CALL VOTE: AYES: Burrows, Ellicson, Grice, Lake, Read, Tejcek, Weinberg, NAYS: None. MOTION CARRIED. Mary Ellicson will attend the April 5 City Council meeting, Noreen Lake the April 19 meeting, Elaine Tejcek the May 3 meeting and Rhys Read the May 17 meeting. MOTION by William Grice, seconded by Susan Burrows, to
declare the following items surplus property: ANNOUNCEMENTSNoreen Lake reported that expenses incurred by the library for the New Year's Eve celebration have been forwarded to the Special Events Committee and the City of Des Plaines Finance Department. Sandra Norlin reported that Park Ridge has cancelled their membership in Library Cable Network and that only four libraries remain in LCN, including Des Plaines. Sandra reported that LCN may not be able to meet their financial obligations and will begin using their reserve funds in 2004, as well as implementing budget cuts. William Grice asked if LCN received any feedback from viewers and Sandra Norlin responded that LCN receives feedback when viewers request rebroadcasts of programs, request pamphlets and sponsor give aways. Susan Burrows asked President Lake to write a letter to staff congratulating them on being awarded Library of the Year by the North Suburban Library System. OTHERNoreen Lake reported that the City of Des Plaines will sponsor Operation Homefront Care for soldiers stationed overseas. Susan Burrows asked for suggestions on how to honor the Friends of the Library for their 50th anniversary celebration. MOTION by William Grice, seconded by Susan Burrows, to place on the April 20, 2004 Library Board of Trustees agenda, under New Business, Friends 50th Anniversary Celebration. VOTE: AYES: Burrows, Ellicson, Grice, Read, Tejcek, Weinberg. NAYS: None. Lake Abstains. MOTION CARRIED. William Grice thanked the Board for their generous donation to the food drive. MOTION by William Grice, seconded by Mary Ellicson, to adjourn the regular meeting. VOTE: AYES: All. NAYS: None. MOTION CARRIED. The meeting adjourned at 9:00 PM. Minutes prepared by Carol Kidd. |
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