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Board MinutesBOARD OF TRUSTEES The regular meeting of the Des Plaines Public Library Board of Trustees was held in the second floor conference room on Tuesday, February 16, 2004. President Noreen Lake called the meeting to order at 7:00 PM. Members Present: Susan Burrows, William Grice, Noreen Lake, Jeremiah Mahony, Rhys Read, Susan Weinberg. Members Absent: Eldon Burk, Elaine Tejcek. Also Present: Sandra Norlin, Martha Sloan, Hector Marino, Carol Kidd, Leslie Steiner, Steven Schaefer, Martin Voss, Mike Lake. CONSIDERATION OF THE AGENDA.MOTION by Rhys Read, seconded by William Grice, to amend the agenda by adding VII. New Business. G. Art Committee Report. VOTE: AYES: All. NAYS: None. MOTION CARRIED. PUBLIC COMMENTS AND QUESTIONS.Steven Schaefer, President of the Veterans of Foreign Wars Post 2992, announced plans to begin fundraising for the Lake Park Memorial Pavilion. Mr. Schaefer reported that fundraising will include the sale of engraved bricks. Martin Voss, Vietnam Veterans of American Chapter 311, presented a POW flag to the library. CITY COUNCIL COMMUNITY SERVICES COMMITTEE - Alderman Carla Brookman.Alderman Brookman was in attendance at City Council meeting. CONSENT AGENDAJerry Mahony asked that V.A. Approval of the Minutes of the Regular Board Meeting - January 20, 2004 be removed from the Consent Agenda. Jerry Mahony asked that the January 20, 2004 Board minutes include the following: Panasonic Corporation has agreed to waive the $58,847.04 owed on the current lease if the library enters a new leasing agreement with Wagner Office Solutions/Panasonic for this equipment. MOTION by Jerry Mahony, seconded by Rhys Read, to approve the minutes of the Regular Board Meeting, January 20, 2004, as amended. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by William Grice, seconded by Jerry Mahony, to accept the Consent Agenda, as amended. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by William Grice, seconded by Jerry Mahony, to approve the Financial Reports for January 2004. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Following monthly reports to be reviewed and placed on file for audit: Over the Counter Receipts $ 7,931.51 MOTION by William Grice, seconded by Jerry Mahony, to approve, subject to audit, expenditures authorized by the Library Administrator and Board Representatives for library Warrant Registers as follows: January 5, 2004 $ 85,856.89 ROLL CALL VOTE: AYES: Burrows, Grice, Lake, Mahony, Read, Weinberg, NAYS: None. MOTION CARRIED. MOTION by William Grice, seconded by Jerry Mahony, to approve, subject to audit, expenditures for salaries made by the Library Administrator as follows: January 8, 2004 $ 90,902.40 ROLL CALL VOTE: AYES: Burrows, Grice, Lake, Mahony, Read, Weinberg, NAYS: None. MOTION CARRIED. MOTION by Committee, to approve payment to NSLS for staff and Board attendance at the Annual NSLS Banquet on March 12, 2004. ROLL CALL VOTE: AYES: Burrows, Grice, Lake, Mahony, Read, Weinberg, NAYS: None. MOTION CARRIED. ADMINISTRATOR'S REPORTPERSONNEL New employees for January/February 2004 are Shannon Fratamico, Part-time Page in Circulation Services and Theresa Zaputil, Part-time Reference Librarian, Adults Services. Resignations and Separations are Zane Chou, Syed Hussain, and Kassam Master, Part-time Pages and Benita Luke, Part-time Clerk in Circulation Services. STAFF DEVELOPMENT Hector Marino and Holly Sorensen attended the ALA Midwinter meetings in San Diego in January. Both Holly and Hector serve on ALA Committees. Six librarians will attend the PLA Biannual Conference in Seattle February 25 through 28. Hector and John Haliotis have planned a wide variety of classes for technology training for library staff. Several classes have been offered on software, such as Word and Outlook, hardware for troubleshooting, and use of an automated call-forwarding feature of our telephone system. Plans are underway to offer more classes. A library-wide committee has formed to plan for the Annual Staff In-Service Day, May 6, 2004. PATRON SERVICES We began 2004 with a smaller increase in circulation than we have been experiencing for the past three years. We had a decrease in overall attendance. Both of these changes might be attributed to the unusually cold weather in January. Patrons used Self-Check for 25% of our circulation in January. Our Audio Visual circulation was 45% of the total circulation, 31% of Youth Services circulation and 53% of Adult Circulation. Trends to watch are the decrease in videocassette circulation and increase in DVD circulation in both Adult and Youth collections; the declining checkouts of periodicals; and the decrease in circulation of framed art. The Adult Services Department is planning a display of framed art to bring the collection to the attention of our patrons. Our registered cardholders represent 65% of the population of Des Plaines. Susan Farid inquired about the purging practices of surrounding libraries and learned that Elk Grove Village and Mt. Prospect purge patron files once a year, Park Ridge purges every two years, and Niles has no set time currently, but is planning to use a once a year cycle. We purge our records monthly as of three months ago. Phyllis Johnson reports that our Rosemont Mobile Library stops are going well. A core group of residents attend the stops every other Wednesday and that the circulation for the hour stops are among the busiest of all our stops. All are registered at Schiller Park Library, in accordance with the State Non-Resident Card law. OTHER PROFESSIONAL ACTIVITIES Since my last report I have chaired two meetings of the Do The Dewey Fundraising committee (1/21, 2/4). I've attended meetings of the Friends of the Library (1/27), CCS Governing Board (1/28), and the Chamber City Advisory Committee (1/29). I have chaired the De Paul University Advisory Board meeting (2/10) and participated in an NSLS Focus Group regarding their Continuing Education Website (1/22). I gave a talk to the Des Plaines Lions Club on 2/5. I will attend the NSLS Legislative Breakfast on 2/16. Note: No official inquiries or requests for confidential information have been received since the last report. NEW BUSINESSSandra Norlin reported that representatives from Healthy Community Partnership Foundation were scheduled to attend the Board meeting to request permission to install a donor's plaque in the library, but did not show up. William Grice asked that any discussion be tabled and that when a Healthy Community Partnership Foundation representative contacts the library that their request be referred to the Management Committee. MOTION by William Grice, seconded by Susan Burrows, to table any discussion on the installation a donor plaque in the library by Healthy Community Partnership Foundation and to refer any future requests to the Management Committee. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Rhys Read reported that the Finance Committee voted to replace the wood panels in the elevators with Corian® at their February 9, 2004 meeting. Rhys explained that the elevator walls have been vandalized with graffiti and are beyond repair and that the Corian® is repairable. Rhys reported that proposals were obtained from Gerali Custom Design in the amount of $13,180.00 and Living Laminates in the amount of $9,400.00 for the purchase, delivery and installation of ½" thick Corian® wall panels. MOTION by Committee, to approve the proposal submitted by Living Laminates in an amount not to exceed $9,400.00 for the purchase, delivery and installation of ½" thick Corian® elevator wall panels for two patron elevators, which is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Burrows, Grice, Lake, Mahony, Read, Weinberg, NAYS: None. MOTION CARRIED. Rhys Read reported that the Finance Committee voted to approve upgrading the current security system with digital security equipment, which will provide improved security for the library. Rhys Read also reported that the proposal includes installing two security cameras in the elevators. MOTION by Committee, to approve the purchase of one DVXi XM 32 channel RM 750GB Digital Recorder and two 200 Series Camclosure Cameras in the amount of $14,225.00 from Video Master, who was the lowest responsible bidder, which is in the best interest of the Des Plaines Public Library and to purchase the maintenance contract on the Security System after the initial warranty has expired. ROLL CALL VOTE: Burrows, Grice, Lake, Mahony, Read, Weinberg. NAYS: None. MOTION CARRIED. Rhys Read stated that Alderman Sayad previously recommended purchasing the digital security equipment. COMMITTEE ASSIGNMENT President Noreen Lake announced that Mary Ellicson was appointed to the Library Board by the City Council at their February 17, 2004 meeting. President Lake announced the following Committee assignments: Art Committee - Eldon Burk, chair, Susan Burrows, Elaine Tejcek. Friends of the Library Liaison - Elaine Tejcek. 24-HOUR CORRIDOR CHANGES William Grice reported that the Building and Grounds Committee met and discussed a proposal from staff to lock the enclosed walkway after the library closes. The Des Plaines Police and Fire Department also recommended locking the doors because of safety issues. The Committee voted to lock the doors in the enclosed walkway at 10:00 p.m. or one hour after the library closes and to reopen the doors at 6:00 a.m. MOTION by Committee to lock the enclosed walkway at 10:00 p.m. or one hour after the library closes and staff will reopen the doors at 6:00 a.m. Sandra Norlin reported that library staff does not arrive at 6:00 a.m. and that a timed lock will open the door. Amend the motion to read "the doors will reopen 6:00 a.m. VOTE: AYES: All. NAYS: None. MOTION CARRIED. REPORT PLANNING PROCESS Susan Burrows, Sandra Norlin, Martha Sloan and Holly Richards Sorensen met with planning consultant, Mary Jane Kepner, to discuss the strategic planning process required by the Illinois State Library. MOTION by William Grice, seconded by Susan Burrows, to hold a Special Board Meeting on Tuesday, March 2, 2004 at 5:00 p.m., prior to the Committee of the Whole Meeting, to review a proposal to contract with consultant, Mary Jane Kepner, for the strategic planning process. VOTE: AYES: All. NAYES: None. MOTION CARRIED. Mary Jane Kepner will meet with the Board for one hour at the March 16, 2004 Board of Trustees meeting ART COMMITTEE Susan Burrows reported that preliminary sketches for the storytime mural for the Youth Services department were not ready. ANNOUNCEMENTSSandra Norlin reported that the Des Plaines Public Library was awarded a FY2004 Illinois Public Library Per Capita Grant in the amount of $71,181.25. OTHERThe Board will include a Planning Process Meeting at their March 16, 2004 regular board meeting. The Board will schedule a retreat on April 6, 2004 at 5:00 PM to discuss the library Planning Process. EXECUTIVE SESSIONMOTION by Rhys Read, seconded by Susan Burrows, to enter into an Executive Session at 7:53 PM to discuss Compensation of Specific Employee. VOTE: Ayes: All. Nays: None. MOTION CARRIED. The regular session reconvened at 8:08 PM and was called to order by President Noreen Lake. MOTION by William Grice, seconded by Susan Burrows, to concur with consensus in Executive Session to change the job title for the Library Administrator position to Library Director. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by Rhys Read, seconded by Susan Burrows, to concur with consensus in Executive Session to adjust the salary range for the Library Director position. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by William Grice, seconded by Rhys Read, to adjourn the regular meeting. VOTE: AYES: All. NAYS: None. MOTION CARRIED. The meeting adjourned at 8:10PM. Minutes prepared by Carol Kidd. |
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