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Board MinutesBOARD OF TRUSTEES The regular meeting of the Des Plaines Public Library Board of Trustees was held in second floor conference room on Tuesday, November 16, 2004. President Noreen Lake called the meeting to order at 7:13PM. Members Present: Susan Burrows, William Grice, Noreen Lake, Jerry Mahony, Rhys Read, Elaine Tejcek, Susan Weinberg. Members Absent: Eldon Burk, Mary Ellicson. Also Present: Sandra Norlin, Martha Sloan, Hector Marino, Carol Kidd, Leslie Steiner, Alderman Carla Brookman, Jeannette Jacoby, Kimberly Bilotech. CONSIDERATION OF THE AGENDA.MOTION by Rhys Read, seconded by Susan Weinberg, to amend the agenda by adding under VII. New Business. F. Buy A Brick and G. Foreword Article. MOTION by Rhys Read, seconded by Susan Weinberg, to accept the agenda, as amended. VOTE: AYES: All. NAYS: None. MOTION CARRIED. PUBLIC COMMENTS AND QUESTIONS.None. CITY COUNCIL COMMUNITY SERVICES COMMITTEE - Alderman Carla Brookman.Alderman Brookman in attendance. No report. CONSENT AGENDAMOTION by Rhys Read, seconded by William Grice, to accept the Consent Agenda, as written. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by Rhys Read, seconded by William Grice, to approve the Financial Reports for October 2004. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Following monthly reports to be reviewed and placed on file for audit: 1. Over the Counter Receipts $ 11,793.50 MOTION by Rhys Read, seconded by William Grice, to approve, subject to audit, expenditures authorized by the Library Director and Board Representatives for library Warrant Registers as follows: October 04, 2004 $ 101,270.85 ROLL CALL VOTE: AYES: Burrows, Grice, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. MOTION by Rhys Read, seconded by William Grice, to approve, subject to audit, expenditures for salaries made by the Library Director as follows: October 06, 2004 $ 110,312.22 ROLL CALL VOTE: AYES: Burrows, Grice, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. DIRECTOR'S REPORTI have received no official requests for confidential patron information since the last report. PERSONNEL New employees since last report: Lalu Palamattam, Part-time Reference Assistant, Adult Services Department. Gary Valente and I interviewed 14 candidates for the two full-time security monitor positions. The City Human Resources staff are managing the background check procedures. We hope to offer a position within the next two weeks. STAFF DEVELOPMENT Hector Marino is participating in a training session in Seattle, WA, sponsored by the Gates Foundation through a grant to the Illinois State Library. The goal of the project is to increase access to public access computers to Spanish-speaking patrons. Hector will take be a presenter at an upcoming program at North Suburban Library System, "Empowering Library Staff to Meet the Needs of the Spanish Speaking Community." Our Youth Services Department staff are being trained to participate in the Public Library Association's initiative "Every Child Ready to Read." The meeting room software was installed and staff was given training in its use on November 15. I joined two meetings of the page staff to discuss their responses to sexual harassment and other negative patron interactions. They are encouraged to leave the unsafe condition or area immediately and to report it to other library staff and security. Four staff members will attend the Illinois Unicorn Users Group (SIRSI) meeting in Joliet on 11/17. We will combine our quarterly All-Staff Meeting with our staff Holiday Party on December 9. PATRON SERVICES Circulation decreased from October 2004 by 3.87%. AV circulation represented 45% of the total circulation, 32% of children's material circulation and 52% of adults'. Computer use and printing both increased. From 9/15 through 11/18 the Youth Services staff will have visited 20 preschools in Des Plaines; 2 preschools have visited the library; and 3 tours for parents were conducted. Staff attended 3 school open houses and hosted 5 school classes. Margie Borris wrote a column for the Maine Source, the newsletter for the Maine Community Youth Assistance Foundation September issue. American Libraries November issue included photographs of our staff and display for Banned Books Week. OTHER PROFESSIONAL ACTIVITIES I attended the Library Cable Network Executive Committee meeting on 10/21, my first meeting of the NSLS Board on 10/25, the Friends of the Library Roundtable on 10/26, the Des Plaines First Ladies' Tea on 11/7, an NSLS Board committee meeting on 11/8, and the CCS Executive Committee meeting on 11/10. NEW BUSINESSNoreen Lake will attend the December 6 City Council meeting, Rhys Read the December 20 meeting, Jerry Mahony the January 3 meeting and Susan Weinberg the January 17 meeting. Susan Burrows reported that the Art Committee met with art consultant Patti Gilford on November 9, 2004. The Art Committee recommends the library purchase an antique quilt for the Rotary Heritage Room through Patti Gilford Fine Arts at a cost not to exceed $6,000.00. The cost of the quilt will include restoration and installation. The Art Committee also recommends framing and hanging the 16th Century etched metal map donated to the library by Kurt Mager and framing and hanging the five prints currently hanging in the Rotary Heritage Room. Susan Burrows stated that all art purchases are paid for by donations to the Des Plaines Library Fund through the Library Community Foundation. MOTION by Committee, to purchase an antique quilt through Patti Gilford Fine Arts at a cost not to exceed $6,000.00, which includes restoration and hanging in the Rotary Heritage Room, and to ask Patti Gilford to prepare costs to frame and hang the 16th Century Map donated by Kurt Mager and to prepare costs to frame and hang the five prints currently hanging in the Rotary Heritage Room. ROLL CALL VOTE: AYES: Burrows, Grice, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. Susan Burrows reported that Patti Gilford presented several types of artwork for placement on the wall located in the Administration reception area for Committee review. MOTION by Committee, to authorize Patti Gilford to begin the process of contracting the services of Joe Walters to sculpt original art pieces for the wall in the reception area on the second floor at a cost not to exceed $10,000.00, and that payment to Joe Walters be made through the Des Plaines Library Fund at the Library Community Foundation. ROLL CALL VOTE: AYES: Burrows, Grice, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. Susan Burrows reported that proceedings to terminate the Downing Trust are progressing. Sandra Norlin reported that costs to build into the fourth floor walls invisible hanging devises for some of the sculpture pieces would be in excess of $6,000.00. Sandra Norlin also reported that artist Fred Nagelbach would charge $800.00, which includes the cost of a lift, to remove and re-hang the sculpture pieces. This was sent back to the Art Committee for review and to try and find other alternatives that are less costly. Sandra Norlin reported that funds would almost be depleted in the Des Plaines Library Fund at the Library Community Foundation after the current art purchases. The remaining funds would be approximately $1,500.00. William Grice reported that the Building and Grounds Committee will meet on January 11, 2005 at 6:00PM to review several building issues discussed at the Committee of the Whole meeting on November 16, 2004. Sandra Norlin reported that she received a list of fees that the City of Des Plaines proposes to charge the library for services currently being provided. The fees include services provided to the library from the city's finance, human resources, legal and public works departments, as well as utility bills. The proposed costs to the library would be approximately $32,900.00. The Board asked Library Director Sandra Norlin to contact local municipal libraries to ask if they are paying fees for city services and if they are, what are their costs. Sandra Norlin was also asked to inquire about the last day that the library can change their levy request. The matter was referred to the Finance Committee for further review. The Finance Committee will meet on Wednesday, December 1, 2004 at 6:00PM. MOTION by William Grice, seconded by Susan Burrows, to approve payment to Thomson Gale in the amount of $8,000.00, which is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Burrows, Grice, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. Noreen Lake stated that the current Buy A Brick form does not include any restrictions on the brick inscriptions. Noreen Lake suggested that the form state that all inscriptions are subject to approval. MOTION by Susan Weinberg, seconded by William Grice, that Buy A Brick forms include the wording " inscription subject to approval." VOTE: AYES: All. NAYS: None. MOTION CARRIED. Noreen Lake reported that the article the Board will write for the library newsletter, Foreword, will be due no later than February 1, 2005. ANNOUNCEMENTSSandra Norlin reported that the staff holiday party would be held on December 9, 2004 between 8:00 am and 10:00 am and the Board was invited to attend. Sandra Norlin also reported that the Board holiday dinner will be held on Tuesday, January 18, 2005 at 5:30 pm at the Black Ram restaurant. The Vietnam Veterans of America, Chapter 311, donated a copy of the documentary film Be Good, Smile Pretty to the library. CORRESPONDENCEThe library has purchased 15 new office chairs for the circulation workroom. The used chairs will be made available to schools and other government agencies for $25.00 each. All remaining chairs will be available to staff for $25.00 each. OTHERSanta arrives at the library on December 4, 2004. MOTION by Jerry Mahony, seconded by William Grice, to adjourn the regular meeting. VOTE: AYES: All. NAYS: None. MOTION CARRIED. The meeting adjourned at 8:27 PM. Minutes prepared by Carol Kidd. |
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