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Board MinutesBOARD OF TRUSTEES The regular meeting of the Des Plaines Public Library Board of Trustees was held in second floor conference room on Tuesday, October 19, 2004. President Noreen Lake called the meeting to order at 7:00 PM. Members Present: Eldon Burk, Susan Burrows, Mary Ellicson, William Grice, Noreen Lake, Jerry Mahony, Rhys Read, Elaine Tejcek, Susan Weinberg. Also Present: Sandra Norlin, Martha Sloan, Carol Kidd, Leslie Steiner, Alderman Carla Brookman, Alderman Rosemary Argus, Kimberley Bilotech, Brian Mulcrone. CONSIDERATION OF THE AGENDA.MOTION by Eldon Burk, seconded by Susan Burrows, to accept the agenda as written. PUBLIC COMMENTS AND QUESTIONS.None. CITY COUNCIL COMMUNITY SERVICES COMMITTEE - Alderman Carla Brookman.Alderman Brookman was in attendance, but did not give a report. CONSENT AGENDAMotion by Eldon Burk, seconded by Elaine Tejcek, to accept the Consent Agenda, as written. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by Eldon Burk, seconded by Elaine Tejcek, to approve the Financial Reports for September 2004. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Following monthly reports to be reviewed and placed on file for audit: 1. Over the Counter Receipts $ 11,451.37 MOTION by Eldon Burk, seconded by Elaine Tejcek, to approve, subject to audit, expenditures authorized by the Library Administrator and Board Representatives for library Warrant Registers as follows: September 07, 2004 $ 40,326.97 ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. MOTION by Eldon Burk, seconded by Elaine Tejcek, to approve, subject to audit, expenditures for salaries made by the Library Administrator as follows: September 02, 2004 $ 106,875.82 ROLL CALL VOTE: AYES: Burk, Burrows, Ellicson, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. NEW BUSINESSDIRECTOR'S REPORT Sandra Norlin distributed her director's report to the Board. No official inquiries or requests for confidential information have been received since the last report. PERSONNEL New employee for September/October: Ivan Ruiz, Part-time Page, Circulation Services. Resignations/Separations: Devesh Shah, Part-time Circulation Assistant. We received 83 applications for the two new full-time Security Monitor positions. The screening process has begun and interviews will be scheduled in late October or early November. STAFF DEVELOPMENT Bob Blanchard, Margie Borris, and Chris Posinger presented Poster Sessions during the Illinois Library Association Annual Conference September 28 - October 1. Several other staff members attended the Conference at Navy Pier in Chicago. Veronica Schwartz attended the ALSC (Association for Library Services to Children) Conference in Minneapolis, MN, September 28 - October 1. Heidi Krueger attended the second training retreat for Synergy Leadership Training at Pere Marquette State Park near Grafton, IL. The topics of this retreat were strategic planning, organizational and professional change. Planning for the Security Monitor Training Program began with a meeting of Gary Valente, Dick Sem, and me on October 7. Hector Marino will be the featured speaker at the Des Plaines Sister Cities General Meeting on October 29. Christina Tropea has been selected to participate in the International Book Fair in Guadalajara under the ALA Free Pass Program November 27-December 1. Participants receive free registration, lodging, and $100 travel reimbursement. PATRON SERVICES The decrease in items circulated came as a surprise this month. The only areas of increase were DVDs in both Adult and Children's collections. There was a slight increase in adult audio book circulation. Audiovisual circulation accounted for 44% of the total circulation, 32% of children's and 51% of adult materials. We also experienced a slight decrease in attendance. It is interesting to follow the changes in adult patron assistance, with decreases in some areas of service demand and large increases in others, notably ready and in depth reference services, even with increased use of the internet. We experienced increases in youth services in the same areas. We registered 350 people to vote in a concerted effort by all staff. These are the figures from September. We continued registration through October 5. The Youth Services Department hosted four programs with excellent attendance, including Chess Club and Power Poetry for middle schoolers, Stories and More for K-2 graders, and Story Explorers for 3rd and 4th graders. We also visited 5 preschools and 2 grade school open houses and participated in the Rebecca Caudill book discussion at Plainfield School. We hosted the annual school media specialists' tea on 9/23. Several adult programs are successful. The evening book discussion group has attracted a regular attendance of 8-12, the Memoir Writing program was so successful that it is repeated this fall and a men's group is forming. Computer classes have resumed and are well attended. The reports of incidents regarding pornography and filtering on the Internet have diminished significantly. There were 7 reported incidents in September. Lutheran General is scheduled to provide flu shots at the Library on November 23 from 10AM to 3 PM. Because of the vaccine shortage, all reservations are filled, and no walk-ins will be served. On September 28 and 30, Amber Creger and Cathy Friedman participated in Freshman Orientation at the library at Maine East High School. PROFESSIONAL ACTIVITIES I applied for and was appointed to the North Suburban Library System Board of Directors. I will attend regular meetings on the fourth Monday of every month for a two-year term. I attended the Annual Conference of the Illinois Library Association on September 30 and October 1. I attended two meetings on advocacy, one on children's programming, one on Open URL, and the very enjoyable Illinois Authors Luncheon. I attended the CCS Governing Board meeting on 9/22, the School Media Specialists Tea on 9/23, a farewell luncheon for retiring Fire Chief Farinella on 9/28, the Friends of the Library meeting on 9/28, and the Library Directors' discussion of library trends at Northbrook PL on 10/8. I was on vacation from October 9 through October 18. Hector Marino was Librarian in Charge during my absence. MOTION by Rhys Read, seconded by Susan Burrows, to approve payment to Ebsco Subscription Services in the amount of $33,916.53, which is in the best interest of the Des Plaines Public Library. VOTE: AYES: Burk, Burrows, Ellicson, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. MOTION by Eldon Burk, seconded by Susan Weinberg to declare the following items surplus property: 143 Large metal Princeton files VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by Susan Burrows, seconded by Jerry Mahony, to approve the purchase of E*vents Software for Online Calendar and Registration and E*roomreserve Software for Online Meeting Room Reservation and Management up to 8 Rooms from Total Business Solutions, in the amount of $4,200.00, which is in the best interest of the Des Plaines Public Library. VOTE: AYES: Burk, Burrows, Ellicson, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. MOTION by Eldon Burk, seconded by Jerry Mahony, to approve the purchase of eight Kyocera 3820N black and white laser printers and one Kyocera KM-C2230 color copier/printer/scanner from ABM Office Equipment, Inc, in the amount of $15,809.00, which is in the best interest of the Des Plaines Public Library. VOTE: AYES: Burk, Burrows, Ellicson, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. Eldon Burk reported that the Management Committee met and discussed current library procedures for loaning feature film DVDs. The Committee consensus was that the library purchase multiple copies of new feature film DVDs and that holds be limited to Des Plaines library patrons only. Sandra Norlin reported that 42% of the library circulation is now audio/visual materials. Eldon Burk reported that the Management Committee reviewed information on library district conversion. Library Director Sandra Norlin reported that estimated ongoing costs for a District Library not covered in the current budget would be between $215,000 - 389,500 per year. Alderman Rosemary Argus stated that she attended the board meeting to listen to the Board's discussion on library district conversion. Alderman Carla Brookman stated that there has been no outcry by Des Plaines residents to convert the library to a district. President Lake stated that a conversion would be costly to Des Plaines residents. William Grice entered the meeting at 8:04PM. William Grice reported that the Building and Grounds Committee toured the library and answered questions about the building and how well it functions as a library. The Committee will discuss the results of the tour at their next meeting on Tuesday, November 16, 2004 at 6:00PM. William Grice invited the Board to attend. MOTION by Susan Burrows, seconded by Rhys Read, to amend the agenda by adding VII. New Business I. Veteran's Day Vigil. VOTE: AYES: All. NAYS: None. MOTION CARRIED. Brian Mulcrone, President of the Vietnam Veterans of America, Chapter 311, asked the Board to approve a meeting room request for meeting rooms B and C for Wednesday, November 10, 2004. Brain Mulcrone explained that the Vietnam Veterans of America would show the documentary film, "Be Good, Smile Pretty" and would use the meeting rooms from 5:30pm until 9:15pm. Brian stated that the DVD would be donated to the library. MOTION by Eldon Burk, seconded by Susan Burrows, to allow the Vietnam Veterans of America, Chapter 311, to use library meeting rooms B and C on Wednesday, November 10, 2004 from 5:30pm until 9:15 to show the documentary film "Be Good, Smile Pretty". VOTE: AYES: Burk, Burrows, Ellicson, Grice, Mahony, Read, Tejcek, Weinberg. NAYS: None. Lake abstains. MOTION CARRIED. MOTION by Susan Burrows, seconded by Elaine Tejcek, to approve payment to ProQuest in the amount of $15,662.85, which is in the best interest of the Des Plaines Public Library. VOTE: AYES: Burk, Burrows, Ellicson, Grice, Lake, Mahony, Read, Tejcek, Weinberg. NAYS: None. MOTION CARRIED. ANNOUNCEMENTSPresident Lake reported that the Friends fall book sale was very successful. The Friends have donated approximately $78,000 to the library for services and equipment since the library opened in 2000. The Board recessed for 10 minutes. EXECUTIVE SESSIONMOTION by Rhys Read, seconded by Mary Ellicson, to enter into an Executive Session at 8:35 PM to discuss Compensation of Specific Employees. VOTE: AYES: All. NAYS: None. MOTION CARRIED. The regular session reconvened at 8:47 PM and was called to order by President Noreen Lake. MOTION by William Grice, seconded by Jerry Mahony, to respectfully decline employee's request for specific compensation. VOTE: AYES: All. NAYS: None. MOTION CARRIED. MOTION by William Grice, seconded by Rhys Read, to adjourn the regular meeting. VOTE: AYES: All. NAYS: None. MOTION CARRIED. The meeting adjourned at 8:49PM. Minutes prepared by Carol Kidd. |
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