|
|
|
|
Board Capsules
|
|||||||||||||||||
| 1. Over the Counter Receipts | $ 7,245.18 |
| 2. Petty Cash Expenditures | $ 13.07 |
| 3. Budget Expenditures for January | $ 262,532.71 |
| 4. Expenditures Year to Date | $ 262,532.71 |
| 5. Revenue for January | $ 14,284.99 |
| 6. Revenue Year to Date | $ 14,284.99 |
MOTION by Eldon Burk, seconded by William Grice, to approve, subject to audit, expenditures authorized by the Library Administrator and Board Representatives for library Warrant Registers as follows:
January 07, 2002 $ 53,120.74
January 21, 2002 $ 120,570.66
Total $ 173,691.40
ROLL CALL VOTE: AYES: Brubaker, Burk, Burke, Burrows, Ciborowski, Grice, Lake, Read, Yearwood. NAYS: None. MOTION CARRIED.
We had nine separations since the last report. Four were substitutes whose positions were terminated because of the infrequency of their service. Four were resignations. One employee was released during his probation period.
Nine new employees are: Martin Karac, Satish Desai, Francine Gralak, James Struck, Justin Ashcroft, Leilani McDonald, Diana Guzman, and Karin Thogerson, all part-time Assistant Clerks. Julianne Dennison is filling out the remainder of the Residents and Retailers grant project, following the resignation of Susan Frankino.
Martha Sloan is working with Mary Jane Kepner on the staff development grant for cross training. Martha and Mary Jane are working with a committee of staff representatives. In addition to planning the cross-training activities, the committee will plan the annual Staff In-Service Day in May 2002.
The Department Heads will attend a teleconference on Wednesday, February 13, 2002, which will focus on the changes in libraries since September 11, 2001. “September 11 Changed Our World; Has It Changed Our Libraries?” A report on the research study commissioned by the Illinois State Library will be featured along with Security and the Internet, the USA Patriot Act, The Illinois Library Confidentiality Act, and Keeping Libraries as Sources of Complete and Accurate Information.
January circulation rates increase 16.27% over the previous January. The January 2001 figures were an 8.4% over the previous year. Patron visits to the library increased 19.7% over last January. Our online reference products, including our home page, were used 81,898 times in January. Staff members gave personal assistance to patrons 17,006 times in the Reference and Readers’ Advisory departments, 8,025 in the Youth Services department, and 16,278 times in the Circulation Services department.
Sandra Norlin asked for Board approval to advertise for bids for janitorial services for the Des Plaines Public Library. Sandra reported that currently the library has a month to month contract with Crystal Maintenance at a cost of $3,390 per month.
Rhys Read asked the time frame for proposed contract and Sandra Norlin responded one year.
MOTION by Rhys Read, seconded by Susan Burrows to authorize Library Administrator, Sandra Norlin, to advertise for bids for Janitorial Services for the Des Plaines Public Library. Vote: Ayes: All. Nays: None. MOTION CARRIED.
John Ciborowski complimented John Burke, Gary Valente and Sandra Norlin for their follow-up report on library security issues. John Burke gave an overview of the report stating that videotapes would now be changed daily. John Burke recommended that a digital recorder be considered in the future and stated that Gary Valente, Head of Building and Security Systems, will begin pricing new systems for possible inclusion in the 2003 library budget.
Noreen Lake suggested that a tape rewinder be purchased for the library and that the videotapes be kept in a locked cabinet. The Board consensus was to purchase a videotape rewinder and to keep the videotapes in a locked cabinet.
Sandra Norlin reported that the Des Plaines Public Library received a Gates Library Computer Partial Grant, which allows the library to purchase special computers with software and support. Sandra asked for Board approval to purchase one Gates Library Computer, one Content Server and one Spanish-Language keyboard.
Hector Marino reported that the PC would be include both adult and children’s software and that training would be available from the Gates Foundation. The computer would be adaptable to several languages.
Susan Burrows asked where the computer would be located and Hector Marino responded that it would be in the Assistive Technology Room on the third floor.
MOTION by Susan Burrows, seconded by Inara Brubaker, to approve the purchase of one Gates Library Computer, one Content Server and one Spanish-Language keyboard in the amount of $5,579.00, which is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Brubaker, Burk, Burke, Burrows, Ciborowski, Grice, Lake, Read, Yearwood. NAYS: None. MOTION CARRIED.
Sandra Norlin reported that the Mount Prospect Library has asked for Board approval to have library staff distribute bookmarks to Mount Prospect residents using the Des Plaines Public Library to promote their referendum. The Board discussed the request and declined to approve the request.
MOTION by William Grice, seconded by Rhys Read, to respectfully decline the request from the Mount Prospect Library to distribute bookmarks promoting their referendum. Vote: Ayes: Lake, Grice, Burke, Read, Burrows. Nays: Brubaker, Burk. Present: Ciborowski, Yearwood. MOTION CARRIED.
Sandra Norlin reported that the library has a backlog of 530 items from the foreign language collection that have not been cataloged due to the inability of staff to read and understand these foreign languages. Sandra reported that the items could be cataloged through Techpro, a service from OCLC at a cost of $40.65 per item. Sandra explained the cataloging process to the Board and asked that this item be placed on the agenda for the upcoming Finance Committee meeting. The Board made several suggestions and agreed to place this item on the agenda for the Finance Committee.
MOTION by Susan Burrows, seconded by Inara Brubaker, to approve payment to Standard and Poors in the amount of $8,810.55, which is in the best interest of the Des Plaines Public Library. Vote: Ayes: All. Nays: None. MOTION CARRIED.
Noreen Lake asked if there would be a staff member at the library who would be interested in looking into the Sister Cities/Sister Library program. Sandra Norlin will ask for staff volunteers and report back to the Board.
Noreen Lake requested that a report be prepared presenting hours worked by volunteers and projected hourly wages. Noreen also suggested publishing these facts during volunteer week to promote the library volunteers and the money the library was saving by utilizing volunteer staff. Noreen also suggested that volunteers receive pins for hours volunteered at the library. A pin could have 50 hours, 100 hours, etc.
Eldon Burk presented a check to the library in the amount of $1,500.00 to be used for the art fund and placed in the Des Plaines Public Library Fund. The Board thanked Eldon for his generous contribution.
Eldon Burk will attend the March 4 City Council meeting, John Ciborowski the March 18 meeting, Rhys Read the April 1 meeting and John Burke the April 15 meeting.
Inara Brubaker, Eldon Burk and Rhys Read will attend the North Suburban Library System Award Banquet on Friday, March 8, 2002.
Eldon Burk, William Grice and Noreen Lake will attend the Sears Leadership Forum on Thursday, March 14, 2002.
Sandra Norlin announced that Pae White will oversee the installation of her artwork on the third floor on Monday, February 25, 2002. The installation will begin at 9:00 AM.
MOTION by Inara Brubaker, seconded by Rhys Read, to adjourn the regular meeting.
The meeting adjourned at 8:24 PM
