Board Capsule
January 18, 2000
EXECUTIVE SESSION
MOTION by, Inara Brubaker, seconded by Betty Ritter, to enter into an Executive Session at 7:00 PM to discuss the compensation, discipline & performance of specific employees and semi-annual review of minutes. Vote: Ayes: All. Nays: None. MOTION CARRIED.
The Administrator Review Committee will meet on Wednesday, January 26, 2000 at 5:00 PM.
Brian Mulcrone of VFW Post #2992 reported that the VFW would participate in the Ceremonial Move. Mr. Mulcrone introduced David Murphy, Post Commander, VFW Des Plaines Post #2992 and Emmett Koos, Jr., Vice Commander of American Legion Post 36 to the Board. A subscription to the VFW magazine and the book "Our First Century" were donated by the American Legion and the Veterans of Foreign Wars (VFW). President Eldon Burk and Library Administrator, Sandra Norlin, accepted the donation on behalf of the Des Plaines Public Library.
CITY COUNCIL COMMUNITY SERVICES COMMITTEE - Alderman Sayad.
Alderman Sayad reported that Corcoran Productions withdrew their contract for services to the City of Des Plaines. Alderman Sayad also reported that Joyce Petersen is the newest City Council member. Ms. Peterson was recommended by the mayor and approved by the City Council.
Alderman Sayad reported that Council Committees will be reorganized and that he may not retain his position as library liaison. President Burk responded that this would be a loss to the library. John Burke confirmed that Alderman Sayad has been a most effective advocate.
BUILDING AND GROUNDS COMMITTEE - Betty Ritter, Chairman.
Ken Hutson reported on the Project Status for the period January 2000. The base construction project is currently on schedule with an anticipated completion date on or before May 30, 2000.
Gary Valente spoke to the Board about his duties as Head of Building and Security Services. Gary reported on the current crime prevention program, maintenance of the library, and contracts that he has negotiated for library building services.
Alderman Sayad asked about the security system for the new building. Gary Valente responded that there are 16 cameras planned for security purposes in the new library building and Sandra Norlin responded that each book will have a magnetic security strip. The Board thanked Gary for his report.
Ken Hutson reported that Lohan Associates continues to monitor the color of the Kasota stone for consistency to the original building plans that were issued for construction. Ken Hutson reported that the limestone will age with time and that if color does not conform to original specifications, some of the bricks can be replaced. Susan Burrows questioned Ken Hutson about the length of time it will take for the oxidation process and Hutson responded that oxidation occurs up to two and one half years after installation.
Ken Hutson reported on change orders for Fish Tank, Corridor to Stair #1, and Hanging Sculpture. President Burk questioned why a change order was necessary for the Fish Tank, since this was included in the original plans. Hutson responded that the Fish Tank was not part of the original plans.
MOTION by Committee, to accept changes to the Henricksen contract as being in the best interest of the library and to support the signing of this contract for a total cost of $470,300.81. ROLL CALL VOTE: AYES: Brubaker, Burk, Burke, Burrows, Grice, Ritter. NAYS: None. MOTION CARRIED.
MOTION by John Burke, seconded by Susan Burrows, to accept Corporate Concepts C/O (change order) #1 in the amount of $106,436.54. ROLL CALL VOTE: AYES: Brubaker, Burk, Burke, Burrows, Grice, Ritter. NAYS: None. MOTION CARRIED.
MOTION by John Burke, seconded by Susan Burrows, to accept Library Steel Bureau C/O (change order) #1 in the amount of $11,500.72. ROLL CALL VOTE: AYES: Brubaker, Burk, Burke, Burrows, Grice, Ritter. NAYS: None. MOTION CARRIED.
MOTION by Susan Burrows, seconded by John Burke, to accept the Change Order for Closets in Room 105 in the amount of $8,338.00. ROLL CALL VOTE: AYES: Brubaker, Burk, Burke, Burrows, Grice, Ritter. NAYS: None. MOTION CARRIED.
MOTION by Susan Burrows, seconded by Inara Brubaker, to accept the Change Order for the Lily Pad carpet tile pattern not to exceed $10,000.00. ROLL CALL VOTE: AYES: Brubaker, Burk, Burke, Burrows, Grice, Ritter. NAYS: None. MOTION CARRIED.
MOTION by William Grice, seconded by Susan Burrows, to authorize President Eldon Burk and the Chairs of the Finance and Building Committees to approve Change Orders for $5,000 and above with consultation from Library Administrator, Sandra Norlin and OSG, Inc. Project Manager. ROLL CALL VOTE: AYES: Brubaker, Burk, Burke, Burrows, Grice, Ritter. NAYS: None. MOTION CARRIED.
MOTION by William Grice, seconded by Susan Burrows, to authorize Library Administrator, Sandra Norlin, to approve Change Orders for less than $5,000.00. ROLL CALL VOTE: AYES: Brubaker, Burk, Burke, Burrows, Grice, Ritter. NAYS: None. MOTION CARRIED.
Carol Stolt of Lohan Associates brought in samples of upgraded quarry tiles proposed for the lobby of the new building and advised that the additional cost would be $10,490.03. The Board did not approve the upgrade.
Carol Stolt distributed copies of the proposed Children’s Floor Upgrades. Adult and children’s rocking chairs were proposed at a cost of $2,520.00 with Carol presenting drawings and fabric swatches. William Grice asked if the children’s rocking chair were safe and Carol Stolt responded that all the rocking chairs were safe. The Board discussed the style of the chairs and asked Carol Stolt to research pricing for a special "chair and a half".
Costs for the poetry corner were discussed and the Board did not approve the camera for the poetry corner which included a flat screen TV and PC for a total cost of $13,000.00. The Board also changed the special carpet Chess Pieces from five (5) chess sets to two (2) checker sets and (2) chess sets.
MOTION by John Burke, seconded by Inara Brubaker, to remove the "Camera for Poetry Corner" from the Children’s Floor Upgrades list at a cost of $13,0000.00 and to change the special carpet Chess Pieces from five (5) chess sets to two (2) checker sets and two (2) chess sets. ROLL CALL VOTE: AYES: Brubaker, Burk, Burke, Burrows, Grice, Ritter. NAYS: None. MOTION CARRIED.
Carol Stolt of Lohan Associates reported that two art consultants will be recommended to the Board for the development of an overall concept for murals for the second, third, and forth floors, as well as the sculpture for the atrium.
FRIENDS OF THE LIBRARY - Inara Brubaker
The next Round Table meeting will be held on Tuesday, January 25, 2000 at 7:00 PM.
ADMINISTRATOR’S REPORT
Susan Shallcross, Clerk, Technical Services, part-time and Mario Sigismondi, Monitor, Building Services, part-time have resigned their positions at the library.
Sarah McGowan has been hired as a full-time Librarian I in Adult Services and will begin work on January 24, 2000.
The following positions are being advertised: part-time Catalog Librarian; part-time Materials Processor; part-time Webmaster; part-time Monitor; and part-time Librarians for Youth Services and Adult Services for weekend Reference duties.
Sandra is developing a proposal for staff development services from Sharon Colby to continue her work on team building with the Administrative Team and the Technical Services Department.
Holly Richards Sorensen is attending ALA Midwinter and Hector Marino will attend the Computers in Libraries Conference in Washington, DC in March. Sandra reported that five staff members will attend the PLA Conference in Charlotte, NC in April.
OTHER
Sandra reported on the January 4, 2000 Ceremonial Moving Advisory Committee meeting. A slogan is needed for the move and will be discussed at the next meeting. Assignment of duties will also be discussed. The next meeting is scheduled for Tuesday, February 1, 2000 at 5:00 PM.
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