BOARD OF TRUSTEES
Minutes of the Regular Meeting
June 17, 2008

The regular meeting of the Des Plaines Public Library Board of Trustees was held in the second floor conference room on Tuesday, June 17, 2008. President Noreen Lake called the meeting to order at 7:00 p.m.

ROLL CALL.

Roll call indicated the following board members were present: Matthew Bogusz, Eldon Burk, Noreen Lake, George Magerl, Jerry Mahony, Rhys Read, Elaine Tejcek..

Also Present:Sandra Norlin, Holly Richards Sorensen, Carol Kidd, Heather Imhoff, Diana Mahony, Wally Meyer, Linda Forman, Jim Wozny, Jeff Rozovics, Kathy Bremson, Alderman Martin Moylan

Absent: Maria Bahamon

CONSIDERATION OF THE AGENDA.

Matthew Bogusz asked that agenda item I. Board Member Attendance at Community Events be discussed after F. Approval of Library Board Meeting Dates.

MOTION by Eldon Burk, seconded by Elaine Tejcek, to accept the agenda, as amended. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

CITY COUNCIL COMMUNITY SERVICES COMMITTEE – Alderman Martin Moylan.

Alderman Moylan offered to assist the library when working with the Public Works department with any requests for maintenance in the parking garage. Sandra Norlin reported that there is an ongoing graffiti problem in the parking garage and that there is an odor problem in the stairway.

PUBLIC COMMENTS AND QUESTIONS

Jim Wozny, New Year’s Eve Celebration Chairman, and Linda Forman, Special Events Commission Chairman, asked for approval from the library board to host a portion of the New Year’s Eve celebration in the library meeting rooms. Sandra Norlin stated that she is concerned that the number of people using the meetings rooms exceeds the occupancy limits and will contact the fire department to ensure that the area can be evacuated in a safe and efficient manner in case of an emergency. This request will be placed on the July agenda for Board approval.

Jeff Rozovics stated that he has been appointed by Mayor Arredia to serve on the Library Board of Trustees and that the City Council will be asked to vote on his appointment at their July 7, 2008 meeting. Mr. Rozovics is a partner at the accounting firm of Rozovics and Wojcicki, P.C. in Park Ridge.

SISTER LIBRARY PRESENTATION – Jill Franklin.

Jill Franklin, Librarian II, reported that she spent a week in Guadalajara as part of the Sister Library exchange program and that the experience was very rewarding. Jill was able to observe the staff at our sister library and experience everyday life in Guadalajara. Jill stated that she is on the Sister Library Committee with Christina Tropea and Veronica Schwartz and that the Des Plaines Public Library and Benjamin Franklin Library are planning to exchange children’s books and artwork.

CONSENT AGENDA

Matthew Bogusz asked that D. Acceptance of Reports 1. Director’s Report, June 2008 be removed from the Consent Agenda.

Noreen Lake asked that A. Approval of the Minutes of the Regular Board Meeting – May 20, 2008 be removed from the Consent Agenda.

MOTION by George Magerl, seconded by Jerry Mahony, to approve the Consent Agenda, as amended. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

Noreen Lake stated that in the Minutes under Announcements it should read “Noreen Lake, Elaine Tejcek and Sandra Norlin attended National Library Legislative Day in Washington, D.C. May 12 through 14.”

MOTION by Rhys Read, seconded by Matthew Bogusz, to approve May 20, 2008 minutes, as modified. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

Matthew Bogusz stated that in the Director’s Report, June 2008, statistical information was graphed using year-to-date statistics, rather than year-to-year statistics and asked that both sets of graphs be included in the July Board packet.

MOTION by George Magerl, seconded by Matthew Bogusz, to accept the Director’s Report, June 2008, as written. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

CONSENT AGENDA

Following monthly reports to be reviewed and placed on file for audit:

1. Over the Counter Receipts	$	10,513.17
2. Petty Cash Expenditures	$	41.76
3. Budget Expenditures for May	$	498,617.47
4. Expenditures Year to Date	$	2,414,481.77
5. Revenue for May	$	80,566.87
6. Revenue Year to Date	$	3,059,782.99

MOTION by George Magerl, seconded by Jerry Mahony, to approve, subject to audit, expenditures authorized by the Library Director and Board Representatives for library Warrant Registers as follows:

May 05, 2008	$	99,519.67
May 19, 2008	$	69,143.91
Total	$	168,663.58

ROLL CALL VOTE: AYES: Bogusz, Burk, Lake, Magerl, Mahony, Read, Tejcek. NAYS: None. MOTION CARRIED.

MOTION by George Magerl, seconded by Jerry Mahony, to approve, subject to audit, expenditures for salaries made by the Library Director as follows:

May 08, 2008		$ 119.793.44
May 21, 2008		$ 121,087.71
Total		$ 240,881.15

ROLL CALL VOTE: AYES: Bogusz, Burk, Lake, Magerl, Mahony, Read, Tejcek. NAYS: None. MOTION CARRIED.

DIRECTOR’S REPORT

Please note:  I have received no official requests for confidential patron information since my last report.

I.  PERSONNEL

No new employees for this reporting period.

We have had two resignations: Ruth Noonan, Page, and Stacy Wittman, Part-time Reference Librarian.

II.    STAFF DEVELOPMENT

The Department Heads have been discussing and formulating statements that describe our values (or operating principles) at the Des Plaines Public Library. We are focusing on these four: Generosity, Beauty, Friendliness, and Efficiency. Our discussions include ways to integrate these principles into our hiring, orientation, and evaluation processes.

Staff members are working at the department level to develop objectives and activities for our strategic plan. Holly Sorensen and Heather Imhoff are overseeing these meetings, consolidating the information, and tracking the results.

We have begun our planning for tagging the collection in preparation for the RFID project. Tagging will begin July 7. Sue Pirie, Technical Services Manager, will oversee this portion of the project.

III.    PATRON SERVICES

This month we are presenting a new statistical information report for your review. We can modify this form to include information that you request or exclude information that you find irrelevant. We will appreciate your comments.

We are taking part in a Grant Project administered by the Lincoln Trails Libraries System, which makes OCLC’s WorldCat ILL available to library patrons. An option that will be available within a month is home delivery. We are one of 8 libraries throughout Illinois participating in this pilot project, which will give library patrons the option to request home delivery of qualifying Interlibrary loan items. During the pilot program there is no cost to the patron or to the library. This feature will be publicized fully when it becomes available.

Summer Reading Club is off to a strong start in the Youth Services Department. Within the first ten days of registration, 1,053 children have registered, surpassing last year’s record-breaking signup. Assisting us with registration are 40 seventh and eighth graders who have volunteered their services this summer.

IV. OTHER PROFESSIONAL ACTIVITIES

During the past month I have attended the following meetings: Friends of the Library Annual Meeting (5/27), CCS Governing Board (5/28), Library Production Studio Executive Committee (5/29), the Public Library Administrators’ Forum at NSLS (5/30), the Chamber of Commerce Executive Board Meeting (6/4), and the Chamber of Commerce’s Scholarship Luncheon (6/5).

I will be on vacation June 12 through 16.

NEW BUSINESS

Sandra Norlin asked for Board approval to amend the salary schedule to include the following newly created positions:

Assistant Director
Full-time IT Assistant
Full-time Administrative Services Clerk

MOTION by Eldon Burk, seconded by Jerry Mahony, to amend the salary schedule to include the newly created positions of Assistant Director, Full-time IT Assistant and Full-time Administrative Services Clerk. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

MOTION by Elaine Tejcek, seconded by George Magerl, to approve payment to Arlington Heights Memorial Library for Library Production Studio for May 2, 2008 through July 31, 2008 in the amount of $8,114.76, which is a budgeted expense and is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Bogusz, Burk, Lake, Magerl, Mahony, Read, Tejcek. NAYS: None. MOTION CARRIED.
Sandra Norlin reported that bids for the Janitorial Contract for the Des Plaines Public Library and Mobile Library were opened on June 13, 2008. Sandra Norlin stated that the bid documents were reviewed by Gary Valente, Head of Building and Security Services, Holly Richards Sorensen, Assistant Director and Carol Kidd, Administrative Assistant, and that references were checked, onsite visits were made to several libraries and the recommendation was to award the contract to Complete Cleaning Company, Inc. in the amount of $7,423/month.

MOTION by Matthew Bogusz, seconded by Jerry Mahony, to accept the bid from Complete Cleaning Company, Inc. in the amount of $7,423/month, which is a budgeted expense and is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Bogusz, Burk, Lake, Magerl, Mahony, Read, Tejcek. NAYS: None. MOTION CARRIED.

MOTION by George Magerl, seconded by Elaine Tejcek, to approve the Illinois Public Library Annual Report and to authorize President Lake to sign the report. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

MOTION by Jerry Mahony, seconded by Matthew Bogusz, to approve payment to Reference USA in the amount of $14,760.00, which is a budgeted expense and is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Bogusz, Burk, Lake, Magerl, Mahony, Read, Tejcek. NAYS: None. MOTION CARRIED.

MOTION by Rhys Read , seconded by George Magerl, to approve the regular monthly Board of Library Trustees meeting dates, every month except January and July 2009, which would convene at 4:00 PM, and the September meeting which will meet on the fourth Tuesday, September 23 for the period August 2008 through July 2009. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

The Board discussed board member attendance at community events. Matthew Bogusz asked why board members are sent to certain community events and why the cost of attendance is paid for by the library. President Lake stated that library board members attend very few community events paid for by the library and that she does not consider attendance at these events to be a benefit to board members. The board consensus was that attendance at community events promotes good will for the library and should not be considered a personal benefit to board members.

The Board discussed videotaping all library board meetings. The total cost to videotape all board meetings would be $4,800.00 per year, which is $3,200.00 in additional costs for one year. Sandra Norlin stated that Library Production Studio is discussing including videotaping as part of the library’s contract, but no decision has been made at this time. The Board consensus was to table the discussion until Library Production Studio has made a decision on services to be included in the individual library contract.

MOTION by Rhys Read, seconded by Matthew Bogusz, to table the discussion on videotaping all board meetings until Library Production Studio has made a decision on services to be included in the individual library contract or to place on the agenda in three months as Unfinished Business if Library Production Studio has not made a decision. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

MOTION by Rhys Read, seconded by Jerry Mahony, to increase the Non-Resident Fee from $274.00 per family per year to $290.00 per family per year for the period July 1, 2008 through June 30, 2009. ROLL CALL VOTE: AYES: Bogusz, Burk, Lake, Magerl, Mahony, Read, Tejcek. NAYS: None. MOTION CARRIED.

MOTION by Eldon Burk, seconded by Jerry Mahony, to approve payment to Lohan Anderson for lobby remodeling in the amount of $12,100.00, which is a budgeted expense and is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Bogusz, Burk, Lake, Magerl, Mahony, Read, Tejcek. NAYS: None. MOTION CARRIED.

PRESENTATION TO JERRY MAHONY

President Noreen Lake thanked trustee Jerry Mahony for serving on the library board from 2003 – 2008. Jerry Mahony expressed his appreciation.

ANNOUNCEMENTS

Sandra Norlin reported that the library roof will be repaired by Firestone by the end of July and that the City of Des Plaines will pay for the repairs needed to the inside of the building because of the roof leaks.

President Lake stated that the Des Plaines Public Library will host “Portrait of a Soldier” from July 11 – 16. Lt. Governor Pat Quinn will attend to open the exhibit.

The Board will meet at 4:00 p.m. for the July 15, 2008 Board of Trustees meeting.

The Board was invited to march in the Fourth of July parade with the library entry.

NOMINATING COMMITTEE

George Magerl reported that the Nominating Committee voted to approve the slate of officers, Noreen Lake, President, George Magerl, Vice President, and Carol Kidd, Secretary, for 2008 -2009.

MOTION by Eldon Burk, seconded by Matthew Bogusz, to accept the slate of officers for 2008 – 2009, Noreen Lake, President, George Magerl, Vice President and Carol Kidd, Secretary. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

EXECUTIVE SESSION

MOTION by Eldon Burk, seconded by Jerry Mahony, to enter into an Executive Session at 9:22 p.m. to discuss Semi-Annual Review of Executive Session Minutes and Compensation, Discipline or Performance of a Specific Employee. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

Jerry Mahony left the meeting at 9:22 p.m.

The regular session reconvened at 9:57 p.m. and was called to order by President Noreen Lake.

EXECUTIVE SESSION ACTION

MOTION by Rhys Read, seconded by George Magerl, to concur with the decision made in Executive Session not to release any Executive Session Minutes on file. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

MOTION by George Magerl, seconded by Eldon Burk, to approve the recommendation made in Executive Session pertaining to Compensation for the Library Director. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

MOTION by Rhys Read, seconded by George Magerl, to adjourn the regular meeting. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

Meeting adjourned at 9:58 p.m.

Minutes prepared by Carol Kidd.

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