Board Minutes
BOARD OF TRUSTEES
Minutes of the Regular Meeting
February 19, 2008
The regular meeting of the Des Plaines
Public Library Board of Trustees was held in the second floor
conference room on Tuesday, February 19, 2008. President Noreen
Lake called the meeting to order at 7:02 p.m.
ROLL CALL.
Roll call indicated the following board members were present:
Maria Bahamon, Matthew Bogusz, William Grice, Noreen Lake,
George Magerl, Rhys Read, Elaine Tejcek.
Also Present: Sandra Norlin, Carol Kidd, Holly Richards
Sorensen, Heather Imhoff, Ann Kruckmeyer, Sue D’Hondt, Dan
Klobnak, Don Sofolo.
Absent: Eldon Burk, Jerry Mahony.
CONSIDERATION OF THE AGENDA.
MOTION by George Magerl, seconded by William Grice, to accept
the agenda, as written. VOTE: AYES: All. NAYS: None. MOTION
CARRIED.
PUBLIC COMMENTS AND QUESTIONS
Rhys Read entered the meeting at 7:03 p.m.
Sandra Norlin, Library Director, introduced Friends of the
Library representative Sue D’Hondt, practicum student Ann
Kruckmeyer, and Dan Klobnak and Don Sofolo from Outsource
Solutions Group.
CITY COUNCIL COMMUNITY SERVICES COMMITTEE – Alderman Martin
Moylan.
Alderman Moylan was in attendance at the City Council meeting.
CONSENT AGENDA
George Magerl asked that the D. Acceptance of Reports 1.
Director’s Report be removed from the Consent Agenda.
Rhys Read asked that B. Acceptance of Financial Reports for
January 2008, be removed from the Consent Agenda.
MOTION by William Grice, seconded by George Magerl, to
approve the Consent Agenda, as modified. VOTE: AYES: All.
NAYS: None. MOTION CARRIED.
Rhys Read asked why the financial reports for January 2008 did
not include the budget amounts. Sandra Norlin responded that the
City Council was scheduled to approve the 2008 budget
appropriations at tonight’s meeting.
MOTION by Rhys Read, seconded by William Grice, to accept
the Financial Reports for January 2008. VOTE: AYES: All.
NAYS: None. MOTION CARRIED.
George Magerl asked that the Circulation Services Report for
January 2008, Reciprocal Borrowing, NSLS % Change, be changed to
3.0.
MOTION by George Magerl, seconded by Maria Bahamon, to
accept the Director’s Report, as amended. VOTE: AYES:
All. NAYS: None. MOTION CARRIED.
CONSENT AGENDA
Following monthly reports to be reviewed and placed on file
for audit:
| |
1. Over the Counter Receipts |
$12,109.44 |
| |
2. Petty Cash Expenditures |
$20.41 |
| |
3. Budget Expenditures for January |
$347,616.42 |
| |
4. Expenditures Year to Date |
$347,616.42 |
| |
5. Revenue for January |
$13,153.21 |
| |
6. Revenue Year to Date |
$13,153.21 |
MOTION by Rhys Read, seconded by George Magerl, to
approve, subject to audit, expenditures authorized by the
Library Director and Board Representatives for library Warrant
Registers as follows:
| |
January 07, 2008 |
$89,964.35 |
| |
January 22, 2008 |
$106,128.72 |
| |
Total |
$196,093.07 |
ROLL CALL VOTE: AYES: Bahamon, Bogusz, Grice, Lake,
Magerl, Read, Tejcek. NAYS: None. MOTION CARRIED.
MOTION by Rhys Read, seconded by George Magerl, to
approve, subject to audit, expenditures for salaries made by the
Library Director as follows:
| |
January 03, 2008 |
$108,721.00 |
| |
January 17, 2008 |
$108,932.18 |
| |
Total |
$217,653.18 |
ROLL CALL VOTE: AYES: Bahamon, Bogusz, Grice, Lake,
Magerl, Read, Tejcek. NAYS: None. MOTION CARRIED.
DIRECTOR’S REPORT
Please note: I have received no official requests for
confidential patron information since my last report.
PERSONNEL
New employees for January /February, 2008: Heather Imhoff, Head
of Public Information Services; Jacob Post, Part-time Reference
Services Assistant; Richard Simon, Part-time Monitor; Garrett
Beelow and Ruth Noonan, Part-time Pages.
Resignations/separations: Carolyn Romin and George Hatzis,
Pages.
STAFF DEVELOPMENT
Staff will receive training from Linda Hoeck, from the Northwest
Suburban Special Education Association on the autism spectrum,
with guidance in how to effectively communicate with and serve
students with autism. She will give a workshop on February 21
from 1 to 4 PM and another, brief presentation to the whole
staff at our quarterly all-staff meeting on March 6. This
training is part of the grant project funded by the ISL with
LSTA funds for 2008.
The library’s Relay for Life team will hold a bake sale on
Valentine’s Day to help raise funds toward their goal of $8000
in 2008.
The library staff will participate in the United Way Campaign as
a separate entity this year. Heather Imhoff is coordinating this
effort with the Northwestern Suburban United Way staff.
PATRON SERVICES
Although in-person attendance at the library was down by 9%,
overall circulation was up by 3% over January a year ago.
Circulation from the Mobile Library was up a nice 11%. Patrons
used self-check to check out 42% of the items from the main
library. Circulation of adult fiction and DVD was up in the main
library and increased in both fiction and nonfiction books from
the Mobile Library.
Patrons who logged onto our PlainTalk blog from our website
received a wonderful Valentine’s Day gift from our clever and
talented staff, led by Web Services Librarian Karen McBride. The
site went up on Monday, February 12 and has had quite a healthy
“hit rate.” This is one way that our patrons can experience our
library in new and unexpected ways.
The use of our online reference resources increased by nearly
24% over last year at this time.
OTHER PROFESSIONAL ACTIVITIES
On January 17 I attended the Executive Committee meeting of the
Library Production Studio, on 1/22 I attended the Friends of the
Library roundtable Meeting, on 1/28 a meeting of the Oakton Area
Planning Council in Skokie, and the Board Development Committee
and the Board of Directors meeting of the North Suburban Library
System. I chaired the first organizing meeting of Do the Dewey
2008 on Monday, February 4. On Wednesday, February 5 and
Thursday, February 6 I reported to the Federal District Court
for Jury Duty. I was dismissed from that jury at the end of the
day on 2/6. On March 3, I may have to report for another trial,
but will not know until the weekend of 2/29. Each of these
trials are expected to last three months, so Carol, Holly, and I
have met to develop contingency plans in case I am selected for
the second trial. I attended the Chamber of Commerce Winter
Garden Ball on Friday, February 8. I will attend the Chamber of
Commerce Board of Directors meeting on 2/14 and the NSLS
Legislative Breakfast on 2/18.
NEW BUSINESS
George Magerl reported that the Planning Committee met on
Tuesday, February 19 and discussed different ways that Board
members could participate in the new Strategic Plan goals, which
are Work, Learn and Play. Board members will be encouraged to
participate by:
- Attending one Ward meeting a year. (Strategic Plan – Work)
- Attending one program/seminar devoted to trustee development. (Strategic Plan – Learn)
- Attending one or two library programs and wearing their name badge. (Strategic Plan – Play)
Board members discussed having a bookmark printed with their
name and email address on the bookmark so that they would be
more accessible to library patrons and citizens of Des Plaines.
It was decided that email addresses would be created for the
Board members and that they would be able to access their email
remotely.
MOTION by Committee, to approve the following Strategic
Plan goals for Board members:
- Attending one Ward meeting a year. (Strategic Plan – Work)
- Attending one program/seminar devoted to trustee development. (Strategic Plan – Learn)
- Attending one or two library programs and wearing their name badge. (Strategic Plan – Play)
VOTE: AYES: All. NAYS: None. MOTION CARRIED.
George Magerl asked where the surplus property items were
donated and Sandra Norlin responded “Computers for Schools.”
MOTION by William Grice, seconded by Maria Bahamon to
accept the list of miscellaneous surplus property, as presented.
VOTE: AYES: All. NAYS: None. MOTION CARRIED.
MOTION by William Grice, seconded by George Magerl, to
approve the list of computers and monitors as surplus property,
as presented. VOTE: AYES: All. NAYS: None. MOTION CARRIED.
MOTION by William Grice, seconded by Elaine Tejcek, to
approve payment to Cooperative Computer Services in the amount
of $6,263.74, which is a budgeted expense. ROLL CALL VOTE:
AYES: Bahamon, Bogusz, Grice, Lake, Magerl, Read, Tejcek. NAYS:
None. MOTION CARRIED.
MOTION by William Grice, seconded by Elaine Tejcek, to
add the following verbiage to the above motion “in the best
interest of the library.” VOTE: AYES: All: NAYS: None. MOTION
CARRIED.
Sandra Norlin introduced Don Sofolo, President, Outsource IT
Solutions Group, who gave an overview of the work that his
company has performed for the library.
MOTION by Rhys Read, seconded by George Magerl, to
approve payment to Outsource Solutions Group in the amount of
$9,300.00, which is a budgeted expense and is in the best
interest of the Des Plaines Public Library. ROLL CALL VOTE:
AYES: Bahamon, Bogusz, Grice, Lake, Magerl, Read, Tejcek. NAYS:
None. MOTION CARRIED.
Dan Klobnak, Outsource IT Solutions Group, explained that the
current Local Area Network Infrastructure was budgeted to be
replaced in 2008 and that he submitted four quotes to Sandra
Norlin for the required equipment and recommends CDW-G as the
lowest responsible bidder at a cost of $89,818.00. This is a
budgeted expense.
MOTION by George Magerl, seconded by Rhys Read, to
approve the Local Area Network upgrade, and to purchase the
required equipment through CDW at a cost not to exceed
$90,000.00, which is a budgeted expense and is in the best
interest of the Des Plaines Public Library. ROLL CALL
VOTE: AYES: Bahamon, Bogusz, Grice, Lake, Magerl, Read,
Tejcek. NAYS: None. MOTION CARRIED.
ANNOUNCEMENTS
Sandra Norlin introduced Heather Imhoff, the new Head of
Public Information, to the Board of Trustees.
The Management Committee will meet on February 12, 2008 at 4:00
p.m.
The Planning Committee will meet on February 19, 2008 at 6:00
p.m.
The Art Committee will meet on February 12, 2008 at 5:30 p.m.
Sandra Norlin stated that Eldon Burk has been nominated for
Trustee of the Year through the North Suburban Library System.
Sandra asked Board members to contact Carol Kidd if they would
like to attend the dinner.
Eldon Burk gave an overview of how the old library building at
841 Graceland was prepared for auction through the Sheldon Good
Company. Eldon explained that the Library Board followed the
lawful procedures for selling the building. The building was
ultimately purchased by the City of Des Plaines.
Sandra Norlin reported that the Firestone Company, manufacturer
of the roofing materials used on the library roof, will replace
the damaged section of the library roof in spring and that
Firestone will pay for materials and labor. The interior ceiling
repairs will be made after the outside work has been completed.
Sandra reported that the atrium sculpture will not have to be
removed for the ceiling repair work.
William Grice thanked Alderman Moylan and the City of Des
Plaines Public Works Department for the removal of the old signs
in the parking garage.
Matthew Bogusz asked Sandra Norlin if the installation of
Comcast cable for the library’s Internet service had been
completed. Sandra Norlin responded that the cable has been
installed and that the Comcast line would triple to quadruple
the bandwidth for the public.
Eldon Burk asked Sandra Norlin how the Outsource Solutions Group
was doing in providing the library with Information Technology
services and Sandra Norlin responded that Outsource Solutions is
providing an objective point of view about the status of the
library’s computer system in addition to onsite implementation
of planned upgrades to our network.
Noreen Lake reported that the library received a generous
donation of $1,000.00 from the wife of a former library patron
who had passed away.
ANNOUNCEMENTS
The Board discussed who would attend National Library
Legislative Day in Washington on May 13, 14. Sandra Norlin
stated that a $500.00 scholarship is available through North
Suburban Library System for interested trustees to defray trip
expenses. Matthew Bogusz and Elaine Tejcek stated that they may
be interested in attending as representatives of the board this
year.
CORRESPONDENCE
William Grice stated that he will resign from the Board
effective February 29, 2008. William Grice invited Board members
to attend a retirement party being held on Sunday, March 2, 2008
at Friendship Park Conservatory.
Sandra Norlin reported that the deadline to donate food for the
annual Des Plaines Chamber of Commerce & Industry February Food
Fight is February 29. Sandra reported that the Friends of the
Library made a very generous donation to the “Food Fight.”
George Magerl and Noreen Lake were in attendance at the 2008
North Suburban Library System Legislative Breakfast.
Sandra Norlin reported that the North Suburban Library System
will host their Awards Banquet on Friday, March 14.
Sandra Norlin also reported that Illinois Library Day 2008 will
be held in Springfield on Thursday, April 10.
The goal for the Des Plaines Public Library Relay for Life team
will be $8,000.00 this year. The team raised $195.00 by hosting
a Valentine’s Day bake sale.
The Do the Dewey fundraiser will be held on Saturday, April 26.
Sandra Norlin reported that Glenview State Bank and America
United Bank have given generously to support the Dewey programs.
Rhys Read asked that the March agenda include “approval levels
on invoices.”
MOTION by William Grice, seconded by Elaine Tejcek, to
adjourn the regular meeting. VOTE: AYES: All. NAYS: None.
MOTION CARRIED.
Meeting adjourned at 8:32 p.m.
Minutes prepared by Carol Kidd
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